MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 29th March 2012 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Councillors Arckless (Vice -Chairman), Bilboe and Weir together with the Clerk- Miss E Brown.
2. APOLOGIES: Cllrs Mrs Lewis, Mrs Dargue and Hinson who were had other commitments was proposed for acceptance by Cllr Bilboe, seconded by Cllr Weir and agreed.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
4. RFO’s REPORT:
4.1: Confirmation of Four Town Seats and proof of 3 plaques on 21/03/2012 (delivery approx. 6 wks)
4.2: Confirmation of Notice Board design on 20/03/2012
5. COMMUNICATIONS:
5.1: Request from Co-operative Funeralcare to make all future payment via Bacs system
Subject to confirmation of whether any charges would be applied, this was proposed by Cllr Arckless, seconded by Cllr Bilboe and agreed.
5.2: Mid Northumberland Scouts, letter of apology/ acknowledgement; this was acknowledged.
5.3: NCC non-domestic rate bill for Town Council Offices amounts to £0.00
5.4: Northumbrian Water Credit of £16.67 to Machine store bill following meter reading.
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1: The following cheques were signed in advance of this meeting having received approval at the February meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC1201 | 102578 | PTA St. Cuthbert’s First School | Donation |
£100.00 |
| TC1202 | 102579 | Vitalise | Donation |
£186.00 |
| TC1203 | 102580 | Hospicecare North North’land | Donation |
£100.00 |
| TC1204 | 102581 | Age UK Northumberland | Donation |
£100.00 |
| TC1205 | 102582 | Community Action Northumberland | Donation |
£20.00 |
6.2: The following cheques were signed out of meeting and retrospective approval was given on the proposal of Cllr Arckless, seconded by Cllr Weir and agreed.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC1206 | 102583 | Pentland Plants Ltd | Planting (Pride in Amble) |
£372.08 |
| TC1207 | 102584 | BT Payment Services | One Bill |
£87.40 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £3.00 |
| PC1201 | ATC | Petty Cash | £48.00 |
£51.00 |
| PC1202 | Tesco | Cleaning Products | £-4.43 |
£46.57 |
| PC1203 | Electrics | Light Bulbs | £-6.50 |
£40.07 |
| PC1204 | Chapmans | Black Ink Cartridges | £-2.75 |
£37.32 |
| PC1205 | Lidl | Lopper and Troughs | £-27.95 |
£9.37 |
| PC1206 | Maple Textiles | Curtain | £-5.00 |
£4.37 |
6.4: The accounts for the month were presented, approved and signed on the proposal of Cllr Arckless, seconded by Cllr Bilboe and agreed.
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC1208 | 102585 | WHC | Office Rent |
£1375.00 |
| TC1209 | 102590 | N & F Young | Gloss/stain |
£63.95 |
| TC1210 | 102591 | CommuniCorp | Local Councils Update |
£75.00 |
| TC1211 | 102592 | Currys | Printer ink – Cllr Expenses |
£27.98 |
| TC1212 | 102594 | HMRC | Tax & NI month 12 |
£1143.92 |
| TC1213 | 102595 | ATC | Petty cash |
£45.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM1201 | 102586 | E & A M Williams | Fuel |
£10.98 |
| CM1202 | 102587 | Northumbrian Water | Fixed charges |
£270.00 |
| CM1203 | 102588 | NCC | Cemetery Rates |
£686.25 |
| CM1204 | 102593 | Biffa Waste Management | Refuse Collection |
£193.44 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 29th February 2012.
| Date | Method | Payment to | Reason |
Amount |
| 13/02/2012 | S/O | Confidential | Salaries & Wages |
£426.12 |
| 13/02/2012 | S/O | Confidential | Salaries & Wages |
£966.97 |
| 13/02/2012 | S/O | Confidential | Salaries & Wages |
£1031.86 |
| 13/02/2012 | S/O | Confidential | Salaries & Wages |
£1539.25 |
| 28/02/2012 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The approval of cheque number 102589 for the purchases made using the Government Procurement card
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP1201 | 13/03/12 | Lssystems | Plant pots (PIA) |
£95.77 |
| GP1202 | 14/03/12 | B & Q | Compost (PIA) |
£79.94 |
| GP1203 | Barclays | Charge |
£25.98 |
Total £201.69
A charge had been applied due do a delay in postage to settle the monthly statement. Payment by direct debit would be investigated.
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC1201 | HMRC VAT Reclaim | 01/09 – 31/03 |
£3617.40 |
| RC1202 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC1203 | Glass | Invoice 22 |
£30.00 cash |
| RC1204 | Bell | Invoice 27 |
£10.00 cash |
| RC1205 | Co-operative Funeralcare Amble | Invoice 15 |
£805.00 |
| RC1206 | Co-operative Funeralcare Amble | Invoice 19 |
£30.00 |
| RC1207 | Allotment Holders Society | Invoice 24 |
£1592.33 |
| RC1208 | Santander | Interest |
£3.45 |
| RC1209 | Santander | Interest |
£93.91 |
Total £6192.09
All cash income is banked upon receipt.
8: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of March 2012 were presented; copies are available on application to the Clerk.
7. REQUESTS FOR GRANT AID:
7.1: Alnwick and District CAB – Request for a new set of advice reference books for the Amble Office. Pursuant to Local Government Act 1972 section 142 Cllr Bilboe proposed granting the request for £285, this was seconded by Cllr Arckless and agreed.
7.2: Amble & Warkworth Good Citizen Awards 2012, pursuant to Local Government Act 1972, section 137, Cllr Bilboe proposed the Council purchase the trophy as per last year and as there was only £100 left in the grants budget and this being the last considered in this financial year, any surplus in the grants budget be used to purchase book tokens for the awards. This was seconded by Cllr Arckless and agreed.
8. AGENDA ITEMS: None.
9. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 26th April 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble
The meeting closed at 6.55pm