MenuYOU ARE SUMMONED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 24th May 2012 at 6.30pm approx. (in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
17th May 2012
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the National Code of Local Government Conduct).
1. PRESENT:
2. APOLOGIES:
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
4. RFO’s REPORT:
4.1: VAT claim submitted for period 31/01/12 to 31/03/12
5. COMMUNICATIONS:
5.1:.Audit Commission – Consultation on appointment of external auditor for 2012/13 and future years
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0201 | 102611 | LITE | Christmas Lights |
£1014.00 |
| TC0202 | 102612 | BT Payment Services | BT One bill |
£85.06 |
| CM0201 | 102613 | Biffa Waste Services | Cancellation of contract |
£167.93 |
6.2: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £49.37 |
| PC0201 | T Mobile | Phone credit | -£20.00 |
£29.37 |
6.3: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0203 | 102614 | Streetmaster | 4 x seats |
£2204.59 |
| TC0204 | 102615 | Fitzpatrick Woolmer | Office noticeboard |
£1219.20 |
| TC0205 | 102616 | HMRC | Tax & NI month 2 |
£1182.20 |
| TC0206 | 102617 | Staples | Stationary + Ink |
£61.08 |
| TC0207 | 102618 | Zurich | Insurance |
£2499.89 |
| TC0208 | 102619 | NALC | Subscription |
£562.09 |
| TC0209 | 102620 | Premier Design & Print | Town Trail reprint |
£607.00 |
| TC0210 | 102621 | Smith of Derby | Clock service |
£171.60 |
| TC0211 | 102622 | Colin Harris Website Development | Hosting fee |
£60.00 |
| TC0212 | 102623 | Pentland Plants | Pride in Amble |
£42.24 |
| TC0213 | 102624 | Arco | No dogs sign |
£3.35 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0202 | 102620 | Premier Design and Print | Natural Burial Leaflets |
£204.00 |
| CM0203 | 102624 | Arco Ltd | PPE |
£240.75 |
| CM0204 | 102624 | Arco Ltd | Steel pole ladder |
£85.03 |
| CM0205 | 102625 | Gustharts | Brushcutter service x 2 |
£290.29 |
| CM0206 | 102625 | Gustharts | Strimmer line (bulk) |
£125.40 |
| CM0207 | 102626 | S & M Williams | Fuel |
£166.99 |
| CM0208 | 102627 | Fir Tree Nursery | Planting for Memorial |
£148.00 |
6.4: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th April 2012.
| Date | Method | Payment to | Reason |
Amount |
| 11/04/12 | S/O | Confidential | Salaries & Wages |
£477.36 |
| 11/04/12 | S/O | Confidential | Salaries & Wages |
£981.41 |
| 11/04/12 | S/O | Confidential | Salaries & Wages |
£1046.30 |
| 11/04/12 | S/O | Confidential | Salaries & Wages |
£1616.49 |
| 30/04/12 | S/O | Confidential | Salaries & Wages |
£42.56 |
| S/O | Confidential | Salaries & Wages |
|
6.5: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0201 | 18/05/12 | NCC | TEN licence |
£21.00 |
Total £21.00
6.6: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0201 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0202 | Amble Photographic Group | Donation |
Cash £10.00 |
| RC0203 | Horsley | INV 8 |
Cash £10.00 |
| RC0204 | Co-operative Funeralcare | INV29 |
£1290.00 |
| RC0205 | Alistair Turner | INV 4 |
£410.00 |
| RC0206 | Santander | Interest |
£3.37 |
| RC0207 | Alistair Turner | Inv 11 |
£325.00 |
Total £2058.37
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of April 2012 will be presented; copies are available on application to the Clerk.
A bank reconciliation do date will also be available
8. REQUESTS FOR GRANT AID:
8.1: FC Amble Juniors – Request for funding for new goal posts as per new legislation – Local Government (Miscellaneous Provisions) Act 1976 section 19
8.2: Amble Army Cadets – Request to subsidise the cost of Annual Camp – Local Government Act 1972 Section 137
9. AGENDA ITEMS:None
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 28th June 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble