MenuYOU ARE INVITED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 23rd February 2012 at 6.30pm approx. (in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
16th February 2012
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the National Code of Local Government Conduct).
1. PRESENT:
2. APOLOGIES:
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
4. RFO’s REPORT:
4.1: Email to St Cuthbert’s First School PTA stating grant request deferred to February meeting to allow time to submit grant application form and supporting documents.
4.2: Letter of thanks received from Amble Development Trust and informing that fencing has now been ordered and will commence as soon as practical.
4.3: Telephone call from Santander confirming processing of bank transfers.
4.4: Email to internal auditor querying available dates for audit in April
4.5: VAT reclaim submitted for period 01/09/11 to 31/01/12
5. COMMUNICATIONS: None.
6.ACCOUNTS PAYABLE & RECEIPTS:
6.1: The following cheques were signed in advance of this meeting having received approval at the December meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC1103 | 102559 | Children & Families First | Donation |
£100.00 |
| TC1104 | 102560 | Great North Air Ambulance | Donation |
£100.00 |
| TC1105 | 102561 | Amble Development Trust | Donation |
£1000.00 |
6.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC1106 | 102562 | npower | Meeting room electric |
£23.53 |
| CM1101 | 102563 | npower | Cemetery Electric |
£38.70 |
| TC1107 | 102564 | BT | Telephone/Internet |
£83.86 |
| TC1108 | 102565 | NCC | ECDL Extra |
£144.00 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £24.75 |
| PC1101 | Chapmans | Fountain ink cartridge | -£2.75 |
£22.00 |
| PC1102 | T Mobile | Phone credit | -£20.00 |
£2.00 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC1109 | 102566 | Amble Development Trust | News page |
£180.00 |
| TC1110 | 102567 | HMRC | Tax and NI month 11 |
£1147.98 |
| TC1111 | 102568 | ATC | Petty cash |
£48.00 |
| TC1112 | 102569 | Co-operative Investment |
£50000.00 |
|
| TC1113 | Marine Conservation Society | Membership |
£25.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM1101 | E & A M Willaims |
£12.73 |
||
| DP Builders | Memorial Wall |
£804.00 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st January 2012.
| Date | Method | Payment to | Reason |
Amount |
| 11/01/12 | S/O | Confidential | Salaries & Wages |
£415.87 |
| 11/01/12 | S/O | Confidential | Salaries & Wages |
£986.77 |
| 11/01/12 | S/O | Confidential | Salaries & Wages |
£1031.86 |
| 11/01/12 | S/O | Confidential | Salaries & Wages |
£1476.34 |
| 30/01/12 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The approval of cheque number for the purchases made using the Government Procurement card
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP1101 | 02/02/12 | Post Office | Postage |
£36.00 |
| GP1102 | 16/02/12 | Tick Tock Clocks | Radio Controlled wall clock |
£39.90 |
Total £75.90
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC1101 | Bart Endean | Inv 13 |
£200.00 |
| RC1102 | John Grenfell | Inv 14 |
£210.00 |
| RC1103 | H Harrison | INV18 |
£30.00 |
| RC1104 | Safe Harbour Christian Fel | Donation – room use |
£10.00 |
| RC1105 | Alistair Turner | Inv 16 |
£705.00 |
| RC1106 | Barclay |
£1.00 |
Total £1156.00
8: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of January 2012 will be presented; copies are available on application to the Clerk.
A bank reconciliation do date will also be available
7. REQUESTS FOR GRANT AID:
7.1: St. Cuthbert’s RC First School PTA – improvements to outdoor play area (Local Government (Miscellaneous Provisions) Act 1976, section 19)
7.2: Vitalise (essential breaks for disabled people and carers) Local Government Act 1972, section 137)
7.3: Hospice Care North Northumberland – (Local Government Act 1972, section 137)
7.4: Age UK Northumberland – (Local Government Act 1972, section 137)
7.5: Community Action Northumberland – (Local Government Act 1972, section 137)
7.6: Amble Sea Angling Club – Open Shore Sea Angling Competition – (Local Government Act 1972, section 144)
7.7: Marine Conservations Society – (Local Government Act 1972, section 111)
8. AGENDA ITEMS: None.
9. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 23rd February 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble