MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 15th December 2011 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Councillors Mrs Lewis (Chairman), Arckless, Bilboe, Hinson, Palin (part) and Weir; together with the Clerk- Miss E Brown.
2. ACCEPTANCE OF DECLARATIONS OF INTEREST: None.
3. APOLOGIES: None.
4. RFO’s REPORT:
5. COMMUNICATIONS:
5.1: Thank you letter from Amble Christmas Lights for helping with Raffle.
6.ACCOUNTS PAYABLE & RECEIPTS:
6.1: No cheques were signed in advance of this meeting.
6.2: The following cheques were signed out of meeting and approved retrospectively by Cllr Mrs Lewis, seconded by Cllr Weir and agreed.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0901 | 102529 | BT | Telephone/internet |
£70.16 |
| CM0901 | 102530 | Fir Tree Nursery | Cemetery Planting |
£70.00 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £50.00 |
| PC0901 | T Mobile | Mobile Top-up | £-20.00 |
£30.00 |
6.4: The accounts for the month were presented for approval on the proposal of Cllr Bilboe, seconded by Cllr Mrs Lewis and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0902 | 102531 | HMRC | Tax & NI Month 9 |
£1219.28 |
| TC0903 | 102539 | Amble Development Trust | News page |
£180.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0902 | 102532 | J S Lunn & Sons | West Cemetery Gates |
£2415.70 |
| CM0903 | 102533 | MKM | Materials for Memorial |
£327.70 |
| CM0904 | 102534 | E & A.M. Williams | Fuel and Oil |
£101.32 |
| CM0905 | 102535 | Lords Hire Centres | Mixer hire |
£92.45 |
| CM0906 | 102536 | The Willows Garden Centre | Double wheeled barrow |
£84.99 |
| CM0907 | 102537 | Wheeled Bin Liners Ltd | Refuse Sacks |
£127.50 |
| CM0908 | 102540 | MKM | Materials for memorial |
£55.23 |
| CM0909 | 102541 | Arco | Bleach/ Gloves |
£62.06 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th November 2011
| Date | Method | Payment to | Reason |
Amount |
| 11/11/11 | SO | Confidential | Salaries & wages |
£434.68 |
| 11/11/11 | SO | Confidential | Salaries & Wages |
£966.97 |
| 11/11/11 | SO | Confidential | Salaries & Wages |
£1031.86 |
| 11/11/11 | SO | Confidential | Salaries & Wages |
£1532.62 |
| 28/11/11 | SO | Confidential | Salaries & Wages |
£42.56 |
| 10/11/11 | D/D | Siemens Fin Services | Photocopier Finance |
£93.15 |
6.6: Government Procurement card purchases
The approval of cheque number 102538 for the purchases made using the Government Procurement card was proposed by Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
| Ref | Date | Payment made to | Reason |
Gross amount |
| Carphone warehouse | Cemetery Mobiles |
£55.90 |
Total £55.90
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0901 | Safe Harbour Christian Fellowship | Donation for Meeting Room |
£10.00 |
| RC0902 | Santander | Interest |
£4.37 |
Total £14.37
6.8: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of December 2011 were presented; copies are available on application to the Clerk.
A bank reconciliation to date will also be available thought this was not done!
7. REQUESTS FOR GRANT AID:
7.1: Alnwick Playhouse – pursuant to Local Government Act 1972 section 145 Cllr Arckless proposed £100.00. This was seconded by Cllr Bilboe and agreed.
Cllrs Arckless, Hinson left the room both declaring a personal and prejudicial interest.
7.2: “Through the Lens” Committee – purchase of display boards (Local Government Act 1972 section 144) – Cllr Weir questioned the need for extra boards and agreed with Cllr Mrs Lewis who commented that whilst she agreed the project was worthwhile, she did not feel that the Council should offer funding for display boards having donated previously in the last 2 financial years due to financial constraints and a number of new ventures that required the Councils support. This was proposed by Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
Cllrs Arckless and Hinson re-entered the room. Cllr Palin entered the room
7.3: Alnwick & District Citizens Advice Bureau (Local Government Act 1972 section 142) Cllr Arckless suggested that at this time a grant application form should be sent out for any future project.
7.4: Great North Air Ambulance (Local Government Act 1972 section 137) – request for the Mayor to consider selecting this as his charity for the year, Cllr Mrs Lewis proposed responding that the Mayor does not select an annual charity. This was seconded by Cllr Bilboe and agreed.
8. AGENDA ITEMS:
8.1: Internal Auditor Interim Audit – The Clerk read out the internal auditor’s report from which any issues had already been brought to the attention of the Clerk and resolved.
8.2: Consideration of transferring funds from Santander account to Barclays
Cllr Mrs Lewis proposed the following: Transfer £50,000 from Santander Instant to Barclays
Raise a cheque for £50,000 for Co-operative Bank and open up a 6 month guaranteed investment fund. Transfer £38,000 from Santander 30 day access to Santander Instant, of which £15,000 should be transferred to Barclays. This was seconded by Cllr Weir and agreed.
The Clerk would also look at the Santander Accounts following changes.
9. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 26th January 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble. The meeting closed at 6.40pm