MenuMinutes of a Meeting of Amble Town Council Cemeteries Management Committee held on Thursday 15th December 2011 at 5.30pm in the Council Office.
1. PRESENT: Cllrs Bilboe (Chairman), Hinson, Palin and Mrs Lewis together with the Clerk- Miss E Brown.
2. APOLOGIES FOR ABSENCE: Cllr Weir – Holiday; this was proposed for acceptance by Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
3. DECLARATIONS OF INTERESTS: None.
4. CLERKS REPORT: CLERKS REPORT:
4.1: Logs advertised on website for collection during specified hours and by appointment
4.2: Wheelbarrow purchased for grave digging and other purposes
4.3: Cemetery boundary wall repaired by Operatives at Gloster Park end of West Avenue
4.4: John Deere lawn tractor taken away for repair, quote given was more than machine worth. Will be retained at the workshop until decision from Committee at December meeting.
4.5: Strimming course attended by Grounds man; blade unit not covered on one day course, but he will be added to waiting list for this additional unit.
Assessment to take place on 22nd December at Kirkley Hall Campus
4.6: Memorial wall project recommenced
4.7: 220 Polyanthus collected for West Cemetery
4.8: Further email to NCC requesting further info on grit bin package as no reply was received to correspondence sent 2nd November.
The Clerk also informed that the gate post at the West Cemetery had been damaged, seemingly by a vehicle reversing into it, the paint had been chipped
5. VISITOR’S BOOK AND TIMESHEETS:
5.1: The Superintendent’s Futures Report was presented for inspection by the Members.
5.2: The time sheets were available for inspection
5.3: The Visitor’s Book was available for inspection at the office from Thursday afternoon.
6 Member’s Comments on the Future Report, Visitor’s Book, Timesheets and the condition of the Cemetery
Cllr Mrs Lewis stated her concern at the lateness of the purchasing of the polyanthus which might get nipped by frost and ruined when planted.
7. COMMUNICATIONS:
7.1: Anonymous letter – for information
7.2: Letter re: trench like depressions in section C – West Cemetery – The Clerk had replied to the letter and arranged for the Operative to fill in the depressions and monitor in the future.
7.3: HSE – Health & Safety concerns for West Cemetery – Relating to the complaint in 7.2; the HSE stated only area of concern was for employees via Health and Safety at work. The Clerk had responded stating the issue had already been resolved.
8. AGENDA ITEMS:
8.1: Grit Bins – The Clerk would pursue this
8.2: Memorial Wall – The Operatives were still not happy with the use of the patio slabs. After discussion it was decided the Clerk would look into hiring a bricklayer to do a sandstone brick wall. £1977 had been spent to date on the project. An end date was hoped for by February. Cllr Mrs Lewis suggested fees be agreed before then and onsite meeting to view the facilities could be arranged with the Funeral Directors
9. INFORMATION ITEMS:
9.1: ICCM – The Journal Winter 2011
10. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday 19th January 2012 at 6.30 p.m. in the Council Office, The Quayside
Following acceptance of the adoption of Section 100a (4) of the Local Government Act the remainder of the Meeting will be held in Private.
This was proposed by Cllr Bilboe, seconded by Cllr Mrs Lewis and agreed.
PUBLIC VERSION OF PRIVATE
P01 – Consideration of the future of the John Deere Lawn Tractor –
Cllr Mrs Lewis proposed leaving this until the review of services in the New Year, this was seconded by Cllr Bilboe and agreed. Rather than pay the amount demanded to put it back together, Cllr Mrs Lewis suggested instructing the workshop to return it in bits if they needed it removed for space.
P02 – Consideration of correct prices for polypropylene ground sheets – The Clerk suggested the purchasing on 6 sheets of 8ft x 4ft polypropolyne, this was proposed by Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
The meeting closed at 6.15pm