MenuYOU ARE SUMMONED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 15th December 2011 at 6.30pm approx. (in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
9th December 2011
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the National Code of Local Government Conduct).
1. PRESENT:
2. ACCEPTANCE OF DECLARATIONS OF INTEREST:
3. APOLOGIES:
4. RFO’s REPORT:
5. COMMUNICATIONS:
5.1: Thank you letter from Amble Christmas Lights for helping with Raffle.
6.ACCOUNTS PAYABLE & RECEIPTS:
6.1: No cheques were signed in advance of this meeting having received approval at the November meeting.
6.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0901 | 102529 | BT | Telephone/internet |
£70.16 |
| CM0901 | 102530 | Fir Tree Nursery | Cemetery Planting |
£70.00 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £50.00 |
| PC0901 | T Mobile | Mobile Top-up | £-20.00 |
£30.00 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0902 | 102531 | HMRC | Tax & NI Month 9 |
£1219.28 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0902 | 102532 | J S Lunn & Sons | West Cemetery Gates |
£2415.70 |
| CM0903 | 102533 | MKM | Materials for Memorial |
£327.70 |
| CM0904 | 102534 | E & A.M. Williams | Fuel and Oil |
£101.32 |
| CM0905 | 102535 | Lords Hire Centres | Mixer hire |
£92.45 |
| CM0906 | 102536 | The Willows Garden Centre | Double wheeled barrow |
£84.99 |
| CM0907 | 102537 | Wheeled Bin Liners Ltd | Refuse Sacks |
£127.50 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th November 2011
| Date | Method | Payment to | Reason |
Amount |
| 11/11/11 | SO | Confidential | Salaries & wages |
£434.68 |
| 11/11/11 | SO | Confidential | Salaries & Wages |
£966.97 |
| 11/11/11 | SO | Confidential | Salaries & Wages |
£1031.86 |
| 11/11/11 | SO | Confidential | Salaries & Wages |
£1532.62 |
| 28/11/11 | SO | Confidential | Salaries & Wages |
£42.56 |
| 10/11/11 | D/D | Siemens Fin Serv | Photocopier Finance |
£93.15 |
6.6: Government Procurement card purchases
The approval of cheque number 102538 for the purchases made using the Government Procurement card
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0901 | 17/11/11 | Nisbets | Foldaway table |
£43.18 |
Total £43.18
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0901 | Safe Harbour Christian Fellowship | Donation for Meeting Room |
£10.00 |
| RC0902 | Santander | Interest |
£4.37 |
Total £14.37
6.8: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of December 2011 will be presented; copies are available on application to the Clerk.
A bank reconciliation do date will also be available
7. REQUESTS FOR GRANT AID:
7.1: Alnwick Playhouse (Local Government Act 1972 section 145)
7.2: “Through the Lens” Committee – purchase of display boards (Local Government Act 1972 section 144)
7.3: Alnwick & District Citizens Advice Bureau (Local Government Act 1972 section 142)
7.4: Great North Air Ambulance (Local Government Act 1972 section 137)
8. AGENDA ITEMS:
8.1: Internal Auditor Interim Audit.
8.2: Consideration of transferring funds from Santander account to Barclays
9. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 26th January 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble