MenuYOU ARE INVITED TO ATTEND a Meeting of the Finance Committee to be held on Thursday 24th October 2013 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
17th October 2013
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the Code of Conduct).
PRESENT:
APOLOGIES:
To receive apologies for absence
1. ACCEPTANCE OF DECLARATIONS OF INTEREST:
Members are requested to advise the Committee of any Declarations of Interest appertaining to the below agenda items.
2. RFO’s REPORT:
2.1: Cancelled cheque number 102861 as lost in post. Re-issued as 102913.
3. COMMUNICATIONS/INFORMATION:
3.1: Barclay’s signatory changes confirmed.
4. ACCOUNTS PAYABLE & RECEIPTS:
4.1. The following cheques were signed in advance of this meeting having received approval at the August meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
4.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0701 | 102913 | E & AM Williams | Fuel |
£121.94 |
| TC0702 | 102914 | ATC | Petty Cash |
£71.07 |
4.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £26.21 |
| PC0701 | B & Q | Loper | -£19.98 |
£6.23 |
| PC0702 | Post Office | Recorded delivery | -£2.30 |
£3.93 |
| PC0703 | ASDA | Kettle | -£5.00 |
-£1.07 |
| PC0704 | T Mobile | Mobile credit | -£20.00 |
-£21.07 |
| PC0705 | ATC | Petty cash | +71.07 |
£50.00 |
4.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0703 | 102915 | HMRC | Tax & NI |
£886.54 |
| TC0704 | 102916 | Amble Development Trust | Newspage |
£180.00 |
| TC0705 | 102917 | D Buddle | Seat/bin work |
£310.00 |
| TC0706 | 102918 | DP Builders | Puffin sculpture fixing |
£348.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0701 | 102919 | Martins | Burial fee & East Cem |
£750.00 |
| CM0702 | 102920 | E & AM Williams | Fuel |
£10.73 |
| CM0703 | 102921 | Robson & Cowan | Fitting cable |
£92.35 |
4.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th September 2013.
| Date | Method | Payment to | Reason |
Amount |
| 10/09/13 | DD | BT | One Bill |
£97.35 |
| 11/09/13 | S/O | Confidential | Salaries & Wages |
£441.85 |
| 11/09/13 | S/O | Confidential | Salaries & Wages |
£1078.32 |
| 11/09/13 | S/O | Confidential | Salaries & Wages |
£1598.22 |
| 19/09/13 | DD | Total GP | Electricity |
£32.30 |
| 25/09/13 | Barclays | Cancelled cheque 102837 |
£12.50 |
|
| 30/09/13 | SO | Confidential | Salaries & Wages | £42.56 |
4.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0701 | 09/09/13 | Go Composting | Water butts |
£70.46 |
| GP0702 | 27/09/13 | THF Gazebos | Heavy duty gazebo |
£602.00 |
| GP0703 | 10/10/13 | Sounds Live | Microphone |
£130.00 |
| GP0704 | 16/10/13 | Flowers by Julie LTD | Spray for service |
£50.00 |
| GP0705 | 16/10/13 | J Parkers | Spring bulbs |
£40.74 |
Total £893.20
4.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0701 | Co-operative Funeralcare | Inv21 |
£110.00 |
| RC0702 | Alistair Turner | Inv 24 + 26 |
£450.00 |
| RC0703 | Green Agriculture | Refund |
£30.00 |
| RC0704 | Co-operative Funeralcare | INV 22 |
£530.00 |
| RC0705 | AAHS | INV 28 |
£3864.50 |
| RC0706 | Santander | Interest |
£2.56 |
Total £4987.06
All cash income is banked upon receipt
5: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of September 2013 will be presented; copies are available on application to the Clerk.
A bank reconciliation to date will be presented.
6. AGENDA ITEMS
7. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday, 28th November 2013 following the meeting of the Cemeteries Management Committee in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.