MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 25th July 2013 in The Council Office, The Quayside, Amble.
1. PRESENT: Cllr Dargue (Chair), Arckless, Lewis and Weir together with the Clerk.
2. APOLOGIES: Cllr Hinson – other commitment, Watson – Holiday, Bennett- Family Commitments The apologies were agreed.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
Cllr Weir declared a personal interest in items TC0406 and PC0402 as per the Code of Conduct Appendix B(i).
4. RFO’s REPORT:
4.1: VAT reclaim of £1287.74 submitted for period 01/04/13 – 30/06/13. Refund now received
5. COMMUNICATIONS/INFORMATION:
5.1: Santander – Important changes to your My Business Bank online banking service to be action requested by 16th August 2013. – This was noted for information.
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the May meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
6.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
|
|
6.3: The following payments had been made/ received using petty cash and were accepted for information.
| Ref | Payment to/from | Reason | Amount |
Balance -£18.46 |
| PC0401 | Amble Town Council | Petty cash | +£68.50 |
£50.04 |
| PC0402 | Strikes | Tools (Pride in Amble) | -15.98 |
£34.06 |
| PC0403 | The Old Boathouse | Expenses Garden Awards | -18.90 |
£15.16 |
6.4: It was RESOLVED that the accounts for the month were agreed and the necessary cheques signed with the exception of the payment for the gull proof bins which were not suitable for the Council’s requirements. More resistant, study gull proof bins would be required. The Clerk/ Administration Officer were delegated to investigate these and/or obtain information from NCC; also if possible, to progress the matter urgently by purchasing 2 provided they were no more expensive than had already been agreed.
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0401 | 102850 | HMRC | Tax & NI Month 4 |
£921.17 |
| TC0402 | 102851 | Collingwood Legal | Legal advice |
£388.80 |
| TC0403 | 102852 | Playsafety Limited | Annual inspection | £78.00 |
| TC0404 | 102853 | Smiths of Derby | Service Visit | £213.60 |
| TC0405 | 102854 | Churches Fire Security Ltd | Extinguisher service | £49.86 |
| TC0406 | 102855 | AAHS | Pride in Amble – Compost | £27.75 |
| TC0407 | 102856 | United Carlton | Copier Charges | £24.94 |
| TC0408 | 102857 | Stone Technical Services | War Mem Lightning Check | £131.96 |
| TC0409 | 102865 | Earth Anchors Ltd | 2 x Gull proof bins | £787.14 |
| TC0410 | 102866 | NALC | Training event | £15.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0401 | 102858 | Robson & Cowan | Husky belts |
£79.06 |
| CM0402 | 102859 | Martin’s | Grave digging + East cem |
£430.00 |
| CM0403 | 102860 | S & B Roller Shutters | Shutter service |
£216.00 |
| CM0404 | 102861 | S & M Williams | Fuel |
£121.94 |
| CM0405 | 102862 | Art of Stone Memorials | Memorial plaque |
£475.20 |
| CM0406 | 102863 | Ken’s Auto Parts | Tyre weld |
£9.60 |
| CM0407 | 102864 | Fir Tree Nursery | Plants |
£20.00 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th June 2013 and were received for information.
| Date | Method | Payment to | Reason |
Amount |
| 10/06/2013 | DD | BT Payment Services Ltd | One Bill |
£99.79 |
| 11/06/2013 | SO | Confidential | Salaries & Wages |
£1752.45 |
| 11/06/2013 | SO | Confidential | Salaries & Wages |
£437.47 |
| 11/06/2013 | SO | Confidential | Salaries & Wages |
£1077.62 |
| 17/06/2013 | DD | Npower | Electricity |
£172.13 |
| 28/06/2013 | SO | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
No purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
|
|
Total £
6.7: The following amounts had been received since the last Meeting and were presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0401 | C Charlton | INV3 |
£180.00 |
| RC0402 | J Wallace | INV12 |
£40.00 |
| RC0403 | Healthcare Screening | Donation |
Cash £10.00 |
| RC0404 | Duquemin | INV13 |
£210.00 |
| RC0405 | Embleton | INV2 |
£230.00 |
| RC0406 | Co-operative Funeralcare | INV8+9 |
£755.00 |
| RC0407 | Santander | Interest |
£2.56 |
| RC0408 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0409 | Co-operative Funeralcare | INV10 |
£30.00 |
| RC0410 | HMRC | VAT |
£1287.74 |
| RC0411 | Alistair Turner | INV7+11 |
£3065.00 |
Total £5820.30
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of June 2013 were presented; copies are available on application to the Clerk.
A bank reconciliation balanced to date although hard copies were not available in the meeting.
8. REQUESTS FOR GRANT AID:
8.1: Choysez – To extend evening activities for young people from Amble £250 (pursuant to Local Government (Miscellaneous Provisions) Act 1976, s.19). It was RESOLVED that due to economic restraints, funding could not be provided on this occasion.
8.2: Amble Detachment – Northumbria Army Cadet Force – Pursuant to Local Government Act 1972, s.137 it was RESOVLED that a grant of £550 be made available with an additional £300 from the Community and Environmental budget heading to allow for the purchase of the Regal Contingent banner. This however was conditional on Amble ACF raising the necessary funds for accoutrements and accessories and using the banner in future community events and parades.
8.3: Amble Tavern FC –Pursuant to Local Government Act 1976 Section 19 it was RESOLVED to grant £300 to Amble Tavern FC for the purchase of a line marker for use by them and other Amble teams at the Welfare if they could match fund it through their own fundraising efforts.
8.4: Northumberland Wildlife Trust –Pursuant to Local Government Act 1972, s.137, it was RESOLVED to grant a donation of £100 to the Room to Grow at Hauxley land appeal.
8.5: Amble Harbour Lights – Pursuant to Local Government Act 1972, s.145, it was RESOLVED to grant £150 towards the cost of a microphone and £50 towards exploring the possibility of setting up a junior community choir.
9. AGENDA ITEMS:
9.1~: To consider vying monies to different bank accounts – It was RESOLVED that this be delegated to the Clerk with the Chair and Vice Chair of the Finance Committee.
10. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday, 22nd August 2013 in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.
The meeting closed at 8.30pm