MenuYOU ARE SUMMONDED TO ATTEND a Meeting of the Finance Committee to be held on Thursday 22nd August 2013 at the rise of the Town Council meeting (approx. 6.30pm) in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
15th August 2013
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the Code of Conduct).
1. PRESENT:
2. APOLOGIES:
To receive apologies for absence
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
Members are requested to advise the Committee of any Declarations of Interest appertaining to the below agenda items.
4. RFO’s REPORT:
4.1: £70.85 vied from monies held ‘Amble Action Group’ to ‘Salaries & Wages’ to account for Administration time completing licences.
5. COMMUNICATIONS/INFORMATION:
5.1: Request for Audit of grants – Cllr Hinson
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the May meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0501 | Northumberland Wildlife Trust | Donation |
£100.00 |
6.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0502 | 102868 | V Nicholson | Cllr Expenses – Mileage |
£11.70 |
| TC0503 | 102869 | Total Gas & Power | Electricity meeting room |
£98.84 |
| TC0504 | 102870 | Radcliffe Club | Deposit for hire |
£50.00 |
| TC0505 | 102781 | Amble Town Council | Petty cash |
£50.00 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £15.16 |
| PC0501 | T Mobile | Mobile credit | -£20.00 |
-£4.86 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0506 | 102872 | HMRC | Tax & NI Month 5 |
£969.51 |
| TC0507 | 102873 | Dussarts | Awards |
£160.47 |
| TC0508 | 102874 | Staples | Chair + stationary |
£133.72 |
| TC0509 | 102875 | Northumberland County Council | Elections – central ward |
£451.52 |
| TC0510 | 102876 | Trinity Methodist | Hall hire |
£32.00 |
| TC0511 | 102877 | Earth Anchors Ltd | Carriage |
£35.94 |
| TC0512 | 102878 | Barclaycard Commercial | GPC card |
£253.35 |
| TC0513 | 102879 | Confidential | Salaries & Wages |
£13.69 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0501 | 102880 | Martin’s | Grave digging + east cem |
£810.00 |
| CM0502 | 102881 | S & M Williams | Fuel |
£102.39 |
| CM0503 | 102881 | S & M Willaims | Fuel |
£34.37 |
| CM0504 | 102882 | Kens | Auto Parts |
£13.87 |
| CM0505 | 102883 | Gustharts | Brushcutter repair |
£176.51 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st July 2013.
| Date | Method | Payment to | Reason |
Amount |
| 01/07/2013 | SO | Confidential | Salaries & Wages |
£72.00 |
| 02/07/2013 | DD | Npower | Electricity |
£29.62 |
| 11/07/2013 | DD | British Telecom | One Bill |
£91.42 |
| 11/07/2013 | SO | Confidential | Salaries & Wages |
£1695.17 |
| 11/07/2013 | SO | Confidential | Salaries & Wages |
£477.02 |
| 11/07/2013 | SO | Confidential | Salaries & Wages |
£1101.06 |
| 19/07/2013 | DD | Total | Electricity |
£79.11 |
| 29/07/2013 | SO | Confidential | Salaries & Wages |
£42.56 |
| 30/07/2013 | SO | Confidential | Salaries & Wages |
£24.00 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0501 | 29/07/13 | Palletways | Carriage |
£47.42 |
| GP0502 | 01/08/13 | Johnston Publishing | Advertisement |
£75.31 |
| GP0503 | 02/08/13 | Honey Brothers Ltd | PPE |
£55.16 |
| GP0504 | 07/08/13 | Get Composting | Water butts |
£75.46 |
Total £253.35
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0501 | Resident | Photocopying |
Cash 0.10p |
| RC0502 | SHCF | Donation |
£10.00 |
| RC0503 | Amble Coastal Rowing Club | Donation |
Cash £2.00 |
| RC0504 | Santander | Interest |
£2.65 |
Total £14.75
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of July 2013 will be presented; copies are available on application to the Clerk.
A bank reconciliation to date will be presented.
8. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday, 26th September following the meeting of the Cemeteries Management Committee in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.