MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 28th February 2013 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Cllrs Hinson (Chair), Bilboe, Mrs Dargue and Mrs Lewis together with the Clerk.
2. APOLOGIES:
Cllr Arckless – Travel problems. It was RESOLVED that the apologies be accepted.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
No interests were declared.
4. RFO’s REPORT:
RECOMMENDATION – That the Committee notes the contents of the report.
4.1: Letter sent to Amble Tavern FC asking for clarification on their grant request.
4.2: Internal Auditor provisionally booked for year end audit 25th and 26th April 2013
4.3: John Deere machine returned without ‘r’ pin and problem with inadequate repair.
The Clerk would hold the payment of the invoice for the repair until an adequate response regarding the inadequate state of the machine on return was provided.
5. COMMUNICATIONS/INFORMATION:
5.1: The Co-operative Bank Fixed Rate Deposit account maturity notification – it was RESOLVED that as the account had reached maturity, the fund would be withdrawn and deposited in the Instant Access account for the time being whilst the Clerk investigated interest rates for a future deposit.
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. No cheques were signed in advance of this meeting having received approval at the January meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
|
|
6.2: The following cheques were signed out of meeting and it was RESOLVED that retrospective approval be given.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| CM1101 | 102763 | Gustharts | Brushcutter repair |
£162.45 |
| CM1102 | 102771 | Barclaycard Commercial | Tool Hire |
£169.84 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £33.39 |
| PC1101 | T Mobile | Phone Credit | -£20.00 |
£13.59 |
| PC1102 | NCC | Parking tickets | -£2.80 |
£10.79 |
6.4: The accounts for the month were presented and the necessary cheques signed upon RESOLUTION of the Committee:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC1101 | 102764 | T. Dawson Ltd | Repairs to light on clock |
£604.00 |
| TC1102 | 102765 | Collingwood Legal | Professional fees |
£844.80 |
| TC1103 | 102766 | United Carlton | Copier Charges |
£14.76 |
| TC1104 | 102767 | Northumberland County Council | Core Strategy copy |
£7.50 |
| TC1105 | 102768 | Amble Development Trust | News page |
£180.00 |
| TC1106 | 102769 | HMRC | Tax & NI |
£146.52 |
| TC1107 | 102772 | ATC | Petty cash |
£36.41 |
| TC1108 | 102773 | Amble Skips | Hardcore Allotments |
£150.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM1103 | 102770 | S & M Williams | Fuel |
£13.68 |
| CM1104 | 102774 | Kens Autos | Materials |
£24.60 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st January 2013.
| Date | Method | Payment to | Reason |
Amount |
| 11/01/13 | S/O | Confidential | Salaries & Wages |
£437.47 |
| 11/01/13 | S/O | Confidential | Salaries & Wages |
£973.91 |
| 11/01/13 | S/O | Confidential | Salaries & Wages |
£1030.54 |
| 11/01/13 | S/O | Confidential | Salaries & Wages |
£1572.22 |
| 28/01/13 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP1101 | 30/01/13 | Lord Hire Centre | Drill hire + bits |
£79.44 |
| GP1102 | 18/02/13 | Lord Hire Centre | Nail gun hire & nails |
£90.40 |
Total £169.84
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC1101 | Mr Young | INV61 |
£10.00 |
| RC1102 | Co-operative Funeralcare | INV60 |
£220.00 |
| RC1103 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC1104 | Co-operative Funeralcare | INV62 |
£60.00 |
| RC1105 | Santander | Interest |
£3.03 |
Total £303.03
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of January 2013 were accepted upon RESOLUTION of the Committee; copies are available on application to the Clerk.
A bank reconciliation to date was presented for information.
8. REQUESTS FOR GRANT AID: There were no requests for grant aid.
9. AGENDA ITEMS:
9.1: Review of grant awarding policy for recommendation to Town Council – It was RESOVLED that grand awarding be changed to inviting expressions of interest six monthly; with grants being awarded in January and July. This could be advertised in the news page. The Clerk would amend the grant application form to this effect after ratification by full Council.
9.2: Consideration of Financial Regulations for recommendation to Town Council – this was agreed with amendments; to be referred to Town Council for approval.
9.3: Consideration of the Statement of Internal Control – This was agreed with amendments; to be referred to Town Council for approval.
9.4: Consideration of Financial Risk Assessment – This was agreed with amendments; to be referred to Town Council for approval.
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 28th March 2013 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble. The meeting closed at 7.20pm