MenuYOU ARE SUMMONDED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 28th February 2013 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
21st February 2013
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the Code of Conduct).
1. PRESENT:
2. APOLOGIES:
To receive apologies for absence
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
Members are requested to advise the Committee of any Declarations of Interest appertaining to the below agenda items.
4. RFO’s REPORT:
RECOMMENDATION – That the Committee notes the contents of the report.
4.1: Letter sent to Amble Tavern FC asking for clarification on their grant request.
4.2: Internal Auditor provisionally booked for year end audit 25th and 26th April 2013
5. COMMUNICATIONS/INFORMATION:
5.1:
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the January meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
|
|
6.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| CM1101 | 102763 | Gustharts | Brushcutter repair |
£162.45 |
| CM1102 | 102771 | Barclaycard Commercial | Tool Hire |
TBC |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £33.39 |
| PC1101 | T Mobile | Phone Credit | -£20.00 |
£13.59 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC1101 | 102764 | T. Dawson Ltd | Repairs to light on clock |
£264.00 |
| TC1102 | 102765 | Collingwood Legal | Professional fees |
£844.80 |
| TC1103 | 102766 | United Carlton | Copier Charges |
£14.76 |
| TC1104 | 102767 | Northumberland County Council | Core Strategy copy |
£7.50 |
| TC1105 | 102768 | Amble Development Trust | News page |
£180.00 |
| TC1106 | 102769 | HMRC | Tax & NI |
£146.52 |
| TC1107 | 102772 | ATC | Petty cash |
£36.41 |
CEMETERIES MANAGEMENT COMMITTEE
| CM1103 | 102770 | S & M Williams | Fuel |
£13.68 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st January 2013.
| Date | Method | Payment to | Reason |
Amount |
| 11/01/13 | S/O | Confidential | Salaries & Wages |
£437.47 |
| 11/01/13 | S/O | Confidential | Salaries & Wages |
£973.91 |
| 11/01/13 | S/O | Confidential | Salaries & Wages |
£1030.54 |
| 11/01/13 | S/O | Confidential | Salaries & Wages |
£1572.22 |
| 28/01/13 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP1101 | 30/01/13 | Lord Hire Centre | Drill hire + bits |
|
| GP1102 | 18/02/13 | Lord Hire Centre | Nail gun hire & nails |
|
Total £
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC1101 | Mr Young | INV61 |
£10.00 |
| RC1102 | Co-operative Funeralcare | INV60 |
£220.00 |
| RC1103 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC1104 | Co-operative Funeralcare | INV62 |
£60.00 |
| RC1105 | Santander | Interest |
£3.03 |
Total £303.03
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of January 2013 will be presented; copies are available on application to the Clerk.
A bank reconciliation to date will be presented.
8. REQUESTS FOR GRANT AID: None.
9. AGENDA ITEMS:
9.1: Review of grant awarding policy for recommendation to Town Council – The Clerk
9.2: Consideration of Financial Regulations for recommendation to Town Council – The Clerk
9.3: Consideration of the Statement of Internal Control – The Clerk
9.4: Consideration of Financial Risk Assessment – The Clerk
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 28th March 2013 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.