MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 24th January 2013 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Cllrs Mrs Dargue (Chair), Arckless, Bilboe, Mrs Lewis and Weir together with the Clerk
2. APOLOGIES:
Cllr Hinson – Holiday. It was RESOLVED that the apologies be accepted.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
No interests were declared.
4. RFO’s REPORT:
RECOMMENDATION – That the Committee notes the contents of the report.
4.1: VAT reclaim submitted for period 01/10/12 to 31/12/12
4.2: Direct Debits set up for telephone and water bills
4.3: Letter to Santander to transfer £10,000 to Barclays account
4.4: Transfer of energy supplier to make an estimated saving of £80 per annum
4.5: Update on Insurance query into land at Turner Street.
It was RESOLVED that the report be accepted.
5. COMMUNICATIONS/INFORMATION:
5.1: Letter of thanks received from Alnwick Playhouse
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the December meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC1001 | 102748 | Alnwick Playhouse | Donation |
£100.00 |
6.2: It was RESOLVED that the following payments be retrospectively approved.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| CM1001 | 102749 | Northumbrian Water | Metered charges |
£40.75 |
| TC1002 | 102750 | BT Payment Services Ltd | One Bill |
£92.74 |
| TC1003 | 102751 | Azea Limited | Training course |
£492.00 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £33.39 |
6.4: The accounts for the month were presented and it was RESOLVED that the cheques be signed.:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC1004 | 102752 | United Carlton | Copier charges |
£20.35 |
| TC1005 | 102753 | Staples | Stationary |
£280.78 |
| TC1006 | 102754 | Broxap | Dog Waste stickers |
£108.00 |
| TC1007 | 102755 | HMRC | Tax & NI month 10 |
£1126.42 |
| TC1008 | 102756 | Marine Conservation Society | Membership |
£35.00 |
| TC1009 | 102757 | Barclaycard Commercial | GPC |
£106.62 |
| TC1010 | 102762 | Currys | Printer ink |
£39.98 |
Cllr Mrs Lewis suggested that the policy for payment of printing expenses be reviewed at the next meeting of the Finance Committee.
CEMETERIES MANAGEMENT COMMITTEE
| CM1002 | 102758/61 | Lawrences Garden Shop | Gas/materials |
£114.40 |
| CM1003 | 102759 | Arco Limited | PPE |
£15.12 |
| CM1004 | 102760 | S & M Williams | Fuel |
£12.14 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st December 2013.
| Date | Method | Payment to | Reason |
Amount |
| 11/12/12 | S/O | Confidential | Salaries & Wages |
£468.03 |
| 11/12/12 | S/O | Confidential | Salaries & Wages |
£988.51 |
| 11/12/12 | S/O | Confidential | Salaries & Wages |
£1061.66 |
| 11/12/12 | S/O | Confidential | Salaries & Wages |
£1579.51 |
| 28/12/12 | S/O | Confidential | Salaries & Wages |
£42.56 |
| 31/12/12 | S/O | Confidential | Salaries & Wages |
£72.00 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP1001 | 11/01/13 | Hire Station | Post Hole Borer |
£106.62 |
Total £106.62
6.7: The following amounts had been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC1001 | Co-operative Funeralcare | INV 57 |
£30.00 |
| RC1002 | Allotment Holders Society | INV 58 |
£1671.96 |
| RC1003 | W Clark | INV 44 |
£10.00 |
| RC1004 | SHCF | Donation |
£20.00 |
| RC1005 | Alistair Turner Funeral Directors | INV 59 |
£735.00 |
| RC1006 | Santander | Interest |
£3.49 |
| RC1007 | Baillie | Transfer |
£10.00cash |
| RC1008 | NCC | Contribution |
£1200.00 |
| RC1009 | HMRC | VAT |
£1491.77 |
Total £5172.22
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of December 2012 will be presented; copies are available on application to the Clerk.
The figures had been updated by the Clerk with Cllr Mrs Lewis; Cllr Mrs Lewis was thanked for her help with this.
8. REQUESTS FOR GRANT AID:
8.1: Amble Tavern FC – Consideration of the purchase of a Line Marker. Local Government (Miscellaneous Provisions) Act 1976, section 19.
It was RESOLVED that a letter be sent to the club secretary asking for more information and clarification on use for the wider Amble footballing community. The letter would also explain that due to limited funds at present, any donation may not be possible until the new financial year.
The grants policy would be reviewed at the next meeting of the Finance Committee
9. AGENDA ITEMS: None.
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 28th February 2013 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble. The meeting closed at 7pm