MenuMinutes of Cemeteries Management Committee Meeting held on Thursday 17th January 2013 at 6.30pm in the Town Council Office
1. PRESENT: Cllrs Weir, Bilboe, Hinson, Palin, Mrs Dargue and Mrs Lewis together with the Clerk
2. APOLOGIES FOR ABSENCE:
No apologies for absence were received.
3. DECLARATIONS OF INTERESTS:
No Declarations of Interests were made.
4. CLERKS REPORT:
RECOMMENDATIONS – That the Committee notes the contents of the report.
4.1: Fence materials and gates arrived
4.2: Hydraulic post hole borer hired.
4.3: Enquiry into alterative provision for memorial wall plaques.
It was RESOLVED that the report be accepted.
5. VISITOR’S BOOK AND TIMESHEETS:
RECOMMENDATION – That the Committee inspect the following documents.
5.1: The Superintendent’s Futures Report will be presented for inspection by the Members.
5.2: The time sheets will be available for inspection
5.3: The Visitor’s Book is available for inspection at the office from Thursday afternoon.
6 Member’s Comments on the Future Report, Visitor’s Book, Timesheets and the condition of the Cemetery
The futures report had not been completed.
The diary detailed vandalism, the Clerk informed that a Crime number had been supplied and a willow tree had been snapped in half. The Willow tree would require replacement.
7. COMMUNICATIONS: None.
8. AGENDA ITEMS:
8.1: Consideration of font and size for plaques – The Clerk informed that the information had not been received in the expected timeframe. It was therefore RESOLVED that this would be delegated to the Chairman and Vice Chairman of the Committee with the Clerk and reported back to the next meeting of the Committee.
9. INFORMATION ITEMS:
There were no information items.
10. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday 21st February 2013 at 6.30pm. in the Council Office, The Quayside
It was RESOLVED that under Section 100A (4) of the Local Government Act 1972, the press and public will be excluded from the Meeting during consideration of the following items on the Agenda due to sensitive
PUBLIC VERSION OF PRIVATE
P01. Consideration of timesheet query following discussion with Operatives
A meeting had taken place between the Clerk and employees with the Chairman of the Committee present. It was RESOLVED that a letter would be sent to both Operatives.
The meeting closed at 7.05pm