MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 28th June 2012 at 6.30pm in The Council Office, The Quayside, Amble.
Cllr Mrs Dargue apologised for the delay in commencing the meeting as a result of the Cemeteries meeting over running.
1. PRESENT: Councillors Mrs Dargue (Vice Chairman), Bilboe, Weir and Mrs Lewis together with the Clerk- Miss E Brown.
2. APOLOGIES: Cllrs Arckless and Hinson had submitted their apologies; these were proposed for acceptance by Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
Cllr Wier and Mrs Lewis declared a personal interest in 5.1, being members of Amble Action Group.
4. RFO’s REPORT:
4.1: The Clerk informed the VAT was still to be reclaimed.
5. COMMUNICATIONS:
5.1: Update on funds available to Amble Action Group. Cllr Mrs Lewis as Treasurer of Amble Action Group had produced an information report of the funds spent and remaining to be held in the Councils accounts for Amble Action Group
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the May meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0301 | 102629 | Amble Army Cadet Force | Donation |
£300.00 |
| TC0302 | 102630 | Amble Development Trust | News page |
£180.00 |
Cllr Mrs Lewis asked the Clerk to verify and report back if the Army Cadet donation had been/ was to be used for the purpose granted as there was some uncertainty.
6.2: The following cheques were signed out of meeting and required retrospective approval which was granted on the proposal of Cllr Mrs Lewis, seconded by Cllr Mrs Dargue and agreed.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0303 | 102632 | Amble Action Group | Admin |
£33.00 |
| TC0304 | 102633 | Stewarts Skips | Gravel and soil |
£274.00 |
| TC0305 | 102634 | Impact Technical | Fireworks balance |
£1400.00 |
| TC0306 | 102635 | BT Payment Services | One bill |
£96.04 |
| CM0301 | 102636 | Fir Tree Nursery | Planting |
£165.75 |
| CM0307 | 102637 | TDC Waste Management | Annual Charge |
£1029.60 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £22.17 |
| PC0301 | S M Electrics | Light Tube | £18.00 |
£4.17 |
6.4: The accounts for the month were presented for approval and the necessary cheques signed on the proposal of Cllr Mrs Dargue, seconded by Cllr Weir and agreed.
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0307 | 102638 | Colin Harris | Printing – AAG |
£98.24 |
| TC0308 | 102639 | Alncom | Computer support etc |
£357.57 |
| TC0309 | 102640 | HMRC | Tax & NI month 3 |
£1096.51 |
| TC0310 | 102641 | WHC | Office rent |
£1375.00 |
| TC0311 | 102642 | Azure | News page insert |
£279.63 |
| TC0312 | 102643 | Peter Basnett | Internal Audit |
£372.45 |
| TC0313 | 102644 | Hilton Thomas | Awards |
£940.60 |
| TC0314 | 102650 | Sportworld (NE) Ltd | Good Citizen Awards |
£85.30 |
| TC0315 | 102651 | Singcare | Fire Safety Equipment |
£1038.02 |
| TC0316 | 102652 | United Carlton | Copier Charges |
£12.73 |
| TC0317 | 102654 | Staples Ltd | Stationary |
£130.98 |
| TC0318 | 102655 | Playsafety Limited | RoSPA Inspection |
£75.60 |
| TC0319 | 102656 | D Buddle | Fixing seats/ noticeboard |
£115.00 |
| TC0320 | 102657 | Premier Design and Print | Presentation Cheque |
£126.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0302 | 102645 | S & M Williams | Fuel |
£105.15 |
| CM0303 | 102646 | Steve Clarehugh | Mini digger hire |
£175.00 |
| CM0304 | 102647 | Teleshore | Long handled spade |
£72.00 |
| CM0305 | 102648 | Fir Tree Nursery | Plants |
£8.25 |
| CM0306 | 102649 | Lawrences | Inv 1027H & 1028H |
£96.59 |
An invoiced item charged on the latter account was to be queried by the Clerk as it was believed that Amble Action Group had paid it- this would be clarified and reported back.
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st May 2012.
| Date | Method | Payment to | Reason |
Amount |
| 03/05/12 | DD | Npower | Council Office |
£91.69 |
| 10/05/12 | DD | Npower | Council Meeting Room |
£83.01 |
| 10/05/12 | DD | Siemens Finance | Copier Finance |
£93.15 |
| 11/05/2012 | S/O | Confidential | Salaries |
£443.22 |
| 11/05/2012 | S/O | Confidential | Salaries |
£981.41 |
| 11/05/2012 | S/O | Confidential | Salaries |
£1061.66 |
| 11/05/2012 | S/O | Confidential | Salaries |
£1675.83 |
| 16/05/2012 | DD | Npower | Cemetery |
66.87 |
| 28/05/2012 | S/O | Confidential | Salaries |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card and would be paid as cheque number 102653. This was accepted on the proposal of Cllr Dargue, seconded by Cllr Bilboe and agreed.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0301 | 24/05/12 | Post Office | Postage |
£121.60 |
| GP0302 | 28/05/12 | Post Office | Postage |
£52.50 |
| GP 0303 | 28/05/12 | Crocus | Shrubs for memorial wall |
£48.95 |
Total £223.05
6.7: The following amounts have been received since the last Meeting and are presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0301 | Co-operative Funeralcare | INV 3 & 5 |
£650.00 |
| RC0302 | Mr Wood | INV 12 |
£220.00 |
| RC0303 | Santander | Interest |
£3.48 |
| RC0304 | Jacob Conroy | INV13 |
£220.00 |
| RC0305 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0306 | Co-operative Funeralcare | Inv 9 |
£110.00 |
| RC0307 | Kings Court Trust | Estate bequest |
£198.70 |
| RC0308 | Bart Endean | INV No 14 |
£30.00 |
| RC0309 | Co-operative Funeralcare | Inv 10 |
£220.00 |
| RC0310 | Alistair Turner | INV15 |
735.00 |
Total £2397.18
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of June 2012 were presented and proposed for acceptance by Cllr Mrs Lewis with amendments, this was seconded by Cllr Mrs Dargue and agreed; copies are available on application to the Clerk.
A bank reconciliation to date will also be available
8. REQUESTS FOR GRANT AID:
8.1: Amble Youth Project: Summer Holiday Activities: Insufficient information was available however the Members felt it was a worthy project and due to time constraints Cllr Mrs Lewis proposed agreement to a donation of up to £500 in principle for activities asking for specific details to be clarified by the Clerk and delegated to the Chairman of the meeting to agree an appropriate sum. This was seconded by Cllr Mrs Dargue and agreed.
9. AGENDA ITEMS:
9.1: Matters arising from Internal Auditors Report 2011-12 Financial Year – The Clerk presented the report and informed there were no matters arising. Cllr Weir congratulated the Clerk on a job well done.
The Clerk noted that the External auditor had raised a couple of questions relating to variances in spending over the previous 2 financial years to which the Clerk had responded.
9.2: Funding for Jubilee / Torch memorial – Cllr Weir withdrew this item however details of the costs and type of memorial planter were to be passed to the Clerk so that an item could be put onto the full Council agenda.
10. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday, 26th July 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.
The meeting closed at 8.15pm