MenuYOU ARE INVITED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 27th September 2012 at 6.30pm. in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
20th September 2012
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the National Code of Local Government Conduct).
1. PRESENT:
2. APOLOGIES:
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
4. RFO’s REPORT:
4.1: Online banking being set up for viewing statements
4.2: VAT to be reclaimed updating
4.3: Co-operative Bank application sent off.
5. COMMUNICATIONS: None.
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the August meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0601 | 102686 | Alnwick Stroke Club | Donation |
£100.00 |
6.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0602 | 102687 | BT Payment Services Ltd | One Bill |
£88.34 |
| TC0603 | 102688 | SLCC Northumberland | Branch training day |
£30.00 |
| TC0604 | 102689 | Hirst Conservation | Condition Survey |
£300.00 |
| TC0605 | 102690 | Barclaycard Commercial | See below |
£92.64 |
| TC0606 | 102691 | SLCC | Membership |
£175.00 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £3.78 |
| PC0601 | Asda | Refund – telephone | +£23.99 |
£27.77 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0607 | 102692 | HMRC | Tax & NI Month 6 |
£1120.28 |
| TC0608 | 102693 | Warkworth Harbour Commissioner | Rent |
£1375.00 |
| TC0609 | 102694 | Staples | Envelopes/Ink |
£54.02 |
| TC0610 | 102695 | D Buddle | Seat works |
£385.00 |
| TC0611 | 102696 | RBL Poppy Appeal | Wreaths |
£50.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0601 | 102697 | Arco Limited | Signage |
£33.37 |
| CM0602 | 102698 | Robson & Cowan | Strimmerheads |
£62.98 |
| CM0603 | 102699 | S &M Williams | Fuel |
£188.50 |
| CM0604 | 102700 | Lawrences | Materials |
£39.99 |
| CM0605 | 102701 | HJ Henderson | Roof repair/spray |
£150.00 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th August 2012.
| Date | Method | Payment to | Reason |
Amount |
| 07/08/12 | DD | Npower | Electric |
£296.98 |
| 10/08/12 | DD | Siemens Finance | Copier Finance |
£153.15 |
| 13/08/12 | SO | Confidential | Salaries & Wages |
£458.48 |
| 13/08/12 | SO | Confidential | Salaries & Wages |
£981.21 |
| 13/08/12 | SO | Confidential | Salaries & Wages |
£1046.10 |
| 13/08/12 | SO | Confidential | Salaries & Wages |
£1638.27 |
| 14/08/12 | DD | Npower | Electric |
£39.27 |
| 15/08/12 | DD | Npower | Electirc |
£61.51 |
| 22/08/12 | SC | Stopped cheques | Charge x 2 |
£25.00 |
| 28/08/12 | SO | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0601 | 07/09/12 | Post Office Ltd | Postage |
£34.50 |
| GP0602 | 11/09/12 | Post Office Ltd | Postage/Town Trail |
£35.14 |
| GP0603 | 19/09/12 | Asda | BT Telephone |
£23.00 |
Total £92.64
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0601 | HMRC | VAT |
£549.92 |
| RC0602 | Shepherd | INV30 |
£105.00 |
| RC0603 | Santander | Interest |
£3.48 |
| RC0604 | Santander | Interest |
£94.02 |
| RC0605 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0606 | Northumberland County Council | Precept |
£53795.00 |
| RC0607 | Amble Photographic Group | Donation |
£10.00 |
| RC0608 | Jacob Conroy | INV 25 |
£30.00 |
| RC0609 | Alistair Turner | INV 27 & 29 |
£325.00 |
| RC0610 | CWGC | Fee |
£45.00 |
Total £54967.42
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of August 2012 will be presented; copies are available on application to the Clerk.
A bank reconciliation do date will also be available
8. REQUESTS FOR GRANT AID:
8.1: Amble Dock Football Club – Local Government (Miscellaneous Provisions) Act 1976 section 19
9. AGENDA ITEMS:
9.1: Consideration of recommendation to Town Council to vire funds from Community and Environmental Fund for Chairman’s expenses for Christmas reception – Cllr Hinson
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 25th October 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.