MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 24th May 2012 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Councillors Mrs Dargue (Chairman), Bilboe and Mrs Lewis together with the Clerk- Miss E Brown.
2. APOLOGIES: Cllrs Arckless and Hinson had submitted their apologies; they was proposed for acceptance by Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
Cllr Mrs Lewis declared a personal interest in GP0201 (payment of a TEN licence), being the treasurer for Amble Action Group.
4. RFO’s REPORT:
4.1: VAT claim submitted for period 31/01/12 to 31/03/12 – the clerk explained that this had not yet been submitted due to a discrepancy with figures which was being investigated.
5. COMMUNICATIONS:
5.1:.Audit Commission – Consultation on appointment of external auditor for 2012/13 and future years.
No objections to the re-appointment of BDO LLP by the Audit Commission for a five year period was proposed by Cllr Mrs Dargue, seconded by Cllr Bilboe and agreed.
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1: The following cheques were signed out of meeting and retrospective approval was given on the proposal of Cllr Mrs Dargue, seconded by Cllr Mrs Lewis and agreed.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0201 | 102611 | LITE | Christmas Lights |
£1014.00 |
| TC0202 | 102612 | BT Payment Services | BT One bill |
£85.06 |
| CM0201 | 102613 | Biffa Waste Services | Cancellation of contract |
£167.93 |
6.2: The following payments have been made/ received using petty cash and were presented for information.
| Ref | Payment to/from | Reason | Amount |
Balance £49.37 |
| PC0201 | T Mobile | Phone credit | -£20.00 |
£29.37 |
| PC0202 | Post Office | Stamps | -£7.20 |
£22.17 |
6.3: The accounts for the month were presented for approval and the cheques signed on the proposal of Cllr Mrs Dargue, seconded by Cllr Bilboe and agreed.
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0203 | 102614 | Streetmaster | 4 x seats |
£2204.59 |
| TC0204 | 102615 | Fitzpatrick Woolmer | Office noticeboard |
£1219.20 |
| TC0205 | 102616 | HMRC | Tax & NI month 2 |
£1182.20 |
| TC0206 | 102617 | Staples | Stationary + Ink |
£61.08 |
| TC0207 | 102618 | Zurich | Insurance |
£2499.89 |
| TC0208 | 102619 | NALC | Subscription |
£562.09 |
| TC0209 | 102620 | Premier Design & Print | Town Trail reprint |
£607.00 |
| TC0210 | 102621 | Smith of Derby | Clock service |
£171.60 |
| TC0211 | 102622 | Colin Harris Website Development | Hosting fee |
£60.00 |
| TC0212 | 102623 | Pentland Plants | Pride in Amble |
£42.24 |
| TC0213 | 102624 | Arco | No dogs sign |
£3.35 |
| TC0214 | 102630 | Amble Development Trust | News page |
£180.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0202 | 102620 | Premier Design and Print | Natural Burial Leaflets |
£204.00 |
| CM0203 | 102624 | Arco Ltd | PPE |
£240.75 |
| CM0204 | 102624 | Arco Ltd | Steel pole ladder |
£85.03 |
| CM0205 | 102625 | Gustharts | Brushcutter service x 2 |
£290.29 |
| CM0206 | 102625 | Gustharts | Strimmer line (bulk) |
£125.40 |
| CM0207 | 102626 | S & M Williams | Fuel |
£166.99 |
| CM0208 | 102627 | Fir Tree Nursery | Planting for Memorial |
£148.00 |
Cheque number 102628 was cancelled due to an error.
6.4: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th April 2012.
| Date | Method | Payment to | Reason |
Amount |
| 11/04/12 | S/O | Confidential | Salaries & Wages |
£477.36 |
| 11/04/12 | S/O | Confidential | Salaries & Wages |
£981.41 |
| 11/04/12 | S/O | Confidential | Salaries & Wages |
£1046.30 |
| 11/04/12 | S/O | Confidential | Salaries & Wages |
£1616.49 |
| 30/04/12 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.5: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0201 | 18/05/12 | NCC | TEN licence |
£21.00 |
| GP0202 | 02/05/12 | HM Land Registry | Title Search |
£4.00 |
Total £25.00
Cheque number 102631 for the amount of £25.00 was to be paid on the proposal of Cllr Bilboe, seconded by Cllr Dargue.
6.6: The following amounts had been received since the last Meeting and were presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0201 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0202 | Amble Photographic Group | Donation |
Cash £10.00 |
| RC0203 | Horsley | INV 8 |
Cash £10.00 |
| RC0204 | Co-operative Funeralcare | INV29 |
£1290.00 |
| RC0205 | Alistair Turner | INV 4 |
£410.00 |
| RC0206 | Santander | Interest |
£3.37 |
| RC0207 | Alistair Turner | Inv 11 |
£325.00 |
Total £2058.37
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of April 2012 will be presented; the figures were not ready to be presented, the Clerk would circulate to all Members prior to the next meeting of the Committee.
8. REQUESTS FOR GRANT AID:
8.1: FC Amble Juniors – Request for funding for new goal posts as per new legislation. Pursuant to Local Government (Miscellaneous Provisions) Act 1976 section 19, Cllr Mrs Lewis proposed a donation of £200 towards the cost of the required posts and nets if the remaining funding could be sought from elsewhere. An explanation that the Committee were constrained by the fact there is only an amount of £2000 budgeted for donations for the financial year should be explained in the response. The offer of £200 would be kept open for a period of 6 months and if further funding could not be found for the posts and nets within this period, it would be removed. This was seconded by Cllr Bilboe and agreed.
8.2: Amble Army Cadets – Request to subsidise the cost of Annual Camp. Pursuant to Local Government Act 1972 Section 137, Cllr Bilboe proposed a donation of £300. This was seconded by Cllr Mrs Lewis and agreed. The Clerk would request a presentation with the Mayor and feedback from the time at Annual camp.
9. AGENDA ITEMS:None
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 28th June 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble
The meeting closed at 6.50pm