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Finance Committee minutes of meeting held 22nd August 2013

Minutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 22nd August 2013 in The Council Office, The Quayside, Amble.


1. PRESENT: Cllr Dargue (Chair), Arckless, Bennett, Lewis and Weir together with the Clerk.


2. APOLOGIES: No apologies had been received.


3. ACCEPTANCE OF DECLARATIONS OF INTEREST: Cllrs Weir and Lewis declared an interest in item 4.1, being members of Amble Action Group.



4.1: £70.85 vied from monies held ‘Amble Action Group’ to ‘Salaries & Wages’ to account for Administration time completing licences.  The Clerk explained that for the puffin festival she carried out the administrative tasks of road closures and licences during her working hours as previously agreed.  The remaining balance was vied to compensate the Council as a result of this. This now leaves a NIL balance.



5.1: Request for Audit of grants – Cllr Hinson.  The Clerk would respond to Cllr Hinson’s letter, addressing the questions he raised and stating the Finance Committee if requested would consider a sample audit of grants in the new year once the new terms of awarding in July and January were more established. (Copy of letter and response attached.)



6.1. The following cheques were signed in advance of this meeting having received approval at the July meeting.

Ref Cheque number Payment made to Reason

Gross amount

TC0501 102867 Northumberland Wildlife Trust Donation


6.2: The following cheques were signed out of meeting and it was RESOLVED that retrospective approval be given.

Ref Cheque number Payment made to Reason

Gross amount

TC0502 102868 V Nicholson Cllr Expenses – Mileage


TC0503 102869 Total Gas & Power Electricity meeting room


TC0504 102870 Radcliffe Club Deposit for hire


TC0505 102781 Amble Town Council Petty cash


6.3: The following payments had been made/ received using petty cash.

Ref Payment to/from Reason Amount



PC0501 T Mobile Mobile credit -£20.00



6.4: The accounts for the month were presented for approval and it was RESOLVED that the cheques be signed:


Ref Cheque Number Payment made to Reason

Gross amount

TC0506 102872 HMRC Tax & NI Month 5


TC0507 102873 Dussarts Awards


TC0508 102874 Staples Chair + stationary


TC0509 102875 Northumberland County Council Elections – central ward


TC0510 102876 Trinity Methodist Hall hire


TC0511 102877 Earth Anchors Ltd Carriage


TC0512 102878 Barclaycard Commercial GPC card


TC0513 102879 Confidential Salaries & Wages


TC0514 102884 Azure Newspage inserts


TC0515 102885 Amble Development Trust Newspage distribution


TC0516 102886 Glasdon Retriever 60 ground fixing


TC0517 102887 Royal British Legion Poppy Wreaths


TC0518 102888 SLCC CiLCA Management Registration fee


The Clerk was asked to query the cost of TC0515 which seemed rather high.


CM0501 102880 Martin’s Grave digging + east cem


CM0502 102881 S & M Williams Fuel


CM0503 102881 S & M Willaims Fuel


CM0504 102882 Kens Auto Parts


CM0505 102883 Gustharts- 2 machines Brushcutter repair



6.5: The following amounts had been paid by standing order/direct debit showing on bank statements                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 at 31st July 2013.

Date Method Payment to Reason


01/07/2013 SO Confidential Salaries & Wages


02/07/2013 DD Npower Electricity


11/07/2013 DD British Telecom One Bill


11/07/2013 SO Confidential Salaries & Wages


11/07/2013 SO Confidential Salaries & Wages


11/07/2013 SO Confidential Salaries & Wages


19/07/2013 DD Total Electricity


29/07/2013 SO Confidential Salaries & Wages


30/07/2013 SO Confidential Salaries & Wages


Cllr Mrs Lewis requested a letter of complaint be sent to Barclays due to the delay in processing the mandate signatory change form which was still not concluded since May despite many telephone calls. This was RESOLVED.

6.6: Government Procurement card purchases

The following purchases had made on the Government Procurement Card.

Ref Date Payment made to Reason

Gross amount

GP0501 29/07/13 Palletways Carriage


GP0502 01/08/13 Johnston Publishing Advertisement


GP0503 02/08/13 Honey Brothers Ltd PPE


GP0504 07/08/13 Get Composting Water butts


                                                                                                                                             Total £253.35

6.7: The following amounts had been received since the last Meeting and were presented for information:

Ref Payment received from Reason


RC0501 Resident Photocopying

Cash 0.10p

RC0502 SHCF Donation


RC0503 Amble Coastal Rowing Club Donation

Cash £2.00

RC0504 Santander Interest


RC0505 Spiers INV20

Cash £40.00

RC0506 Amble Development Trust Key cutting

Cash £5.20

                                                                                                                   Total £59.95

All cash income is banked upon receipt

The Clerk informed that whist aware it was against the financial risk assessment to accept cash receipts of over £25, it was unavoidable in the situation of RC0505 as the purchaser came from abroad and did not bring a cheque book.


7: Acceptance of SPENd/Budget Figures- YTD:

The figures for the month of July 2013 were presented; copies are available on application to the Clerk. 


8. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday, 26th September following the meeting of the Cemeteries Management Committee in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.


Cllr Lewis requested that a review of the grants and donations policy be added to the September agenda. This was AGREED.


The meeting closed at 7.00pm