Finance Committee Agenda 26th September 2013

YOU ARE SUMMONDED TO ATTEND a Meeting of the Finance Committee to be held on Thursday 26^th September 2013 at the rise of the Cemeteries Management Committee (approx 7.30pm) in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:

                                                                                                BY ORDER OF Elaine Brown

                                                                                                                         Town Clerk

                                                                                                                           20^th September 2013

A G E N D A

Declaration of Interest by Members and Officers

Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the Code of Conduct).

PRESENT:

APOLOGIES:

To receive apologies for absence

1. ACCEPTANCE OF DECLARATIONS OF INTEREST:

Members are requested to advise the Committee of any Declarations of Interest appertaining to the below agenda items.

2. RFO’s REPORT:

2.1: Letter to Councillor Hinson in response to his letter dated 26^th July 2013

2.2: Letter to Barclays complaining that change of signatories has not yet been done.

2.3: Internal auditor booked for interim audit 21^st -22^nd October

3. COMMUNICATIONS/INFORMATION:

3.1: Smith of Derby – Annual clock service agreement

4. ACCOUNTS PAYABLE & RECEIPTS:

4.1. The following cheques were signed in advance of this meeting having received approval at the August meeting.

4.2: The following cheques were signed out of meeting and required retrospective approval

4.3: The following payments have been made/ received using petty cash.

4.4: The accounts for the month will be presented for approval and the necessary cheques signed:

TOWN COUNCIL

CEMETERIES MANAGEMENT COMMITTEE

4.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31^st August 2013.

4.6: Government Procurement card purchases

The following purchases were made on the Government Procurement Card.

Total £114.79

4.7: The following amounts have been received since the last Meeting and will be presented for information:

                                                                                                                   Total £44930.78

All cash income is banked upon receipt

5: Acceptance of SPENd/Budget Figures- YTD:

The figures for the month of August 2013 will be presented; copies are available on application to the Clerk.

A bank reconciliation to date will be presented.

6. AGENDA ITEMS

6.1: To consider revised grants and donations policy

6.2: To consider bus shelter remedial work quotations – deferred from Amenities Committee

6.3: To consider gazebo quotations – deferred from Amenities Committee

7. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday, 24^th October 2013 following at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.