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Fourways 2 6 Dilston Terrace, Amble, Northumberland, NE65 0DT
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Finance Committee Agenda 22nd August 2013

YOU ARE SUMMONDED TO ATTEND a Meeting of the Finance Committee to be held on Thursday 22nd August 2013 at the rise of the Town Council meeting (approx. 6.30pm) in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:

 

                                                                                                BY ORDER OF Elaine Brown

                                                                                                                         Town Clerk

                                                                                                                           15th August 2013

A G E N D A

Declaration of Interest by Members and Officers

Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the Code of Conduct).

 

1. PRESENT:

 

2. APOLOGIES:

To receive apologies for absence

 

3. ACCEPTANCE OF DECLARATIONS OF INTEREST:

Members are requested to advise the Committee of any Declarations of Interest appertaining to the below agenda items.

 

4. RFO’s REPORT:

4.1: £70.85 vied from monies held ‘Amble Action Group’ to ‘Salaries & Wages’ to account for Administration time completing licences.

 

5. COMMUNICATIONS/INFORMATION:

5.1: Request for Audit of grants – Cllr Hinson

 

6. ACCOUNTS PAYABLE & RECEIPTS:

6.1. The following cheques were signed in advance of this meeting having received approval at the May meeting.

Ref Cheque number Payment made to Reason

Gross amount

TC0501   Northumberland Wildlife Trust Donation

£100.00

6.2: The following cheques were signed out of meeting and required retrospective approval

Ref Cheque number Payment made to Reason

Gross amount

TC0502 102868 V Nicholson Cllr Expenses – Mileage

£11.70

TC0503 102869 Total Gas & Power Electricity meeting room

£98.84

TC0504 102870 Radcliffe Club Deposit for hire

£50.00

TC0505 102781 Amble Town Council Petty cash

£50.00

6.3: The following payments have been made/ received using petty cash.

Ref Payment to/from Reason Amount

Balance

£15.16

PC0501 T Mobile Mobile credit -£20.00

-£4.86

 

6.4: The accounts for the month will be presented for approval and the necessary cheques signed:

TOWN COUNCIL

Ref Cheque Number Payment made to Reason

Gross amount

TC0506 102872 HMRC Tax & NI Month 5

£969.51

TC0507 102873 Dussarts Awards

£160.47

TC0508 102874 Staples Chair + stationary

£133.72

TC0509 102875 Northumberland County Council Elections – central ward

£451.52

TC0510 102876 Trinity Methodist Hall hire

£32.00

TC0511 102877 Earth Anchors Ltd Carriage

£35.94

TC0512 102878 Barclaycard Commercial GPC card

     £253.35

TC0513 102879 Confidential Salaries & Wages

       £13.69

CEMETERIES MANAGEMENT COMMITTEE

CM0501 102880 Martin’s Grave digging + east cem

£810.00

CM0502 102881 S & M Williams Fuel

£102.39

CM0503 102881 S & M Willaims Fuel

£34.37

CM0504 102882 Kens Auto Parts

£13.87

CM0505 102883 Gustharts Brushcutter repair

£176.51

6.5: The following amounts have been paid by standing order/direct debit showing on bank statements                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 at 31st July 2013.

Date Method Payment to Reason

Amount

01/07/2013 SO Confidential Salaries & Wages

£72.00

02/07/2013 DD Npower Electricity

£29.62

11/07/2013 DD British Telecom One Bill

£91.42

11/07/2013 SO Confidential Salaries & Wages

£1695.17

11/07/2013 SO Confidential Salaries & Wages

£477.02

11/07/2013 SO Confidential Salaries & Wages

£1101.06

19/07/2013 DD Total Electricity

£79.11

29/07/2013 SO Confidential Salaries & Wages

£42.56

30/07/2013 SO Confidential Salaries & Wages

£24.00

6.6: Government Procurement card purchases

The following purchases were made on the Government Procurement Card.

Ref Date Payment made to Reason

Gross amount

GP0501 29/07/13 Palletways Carriage

£47.42

GP0502 01/08/13 Johnston Publishing Advertisement

£75.31

GP0503 02/08/13 Honey Brothers Ltd PPE

£55.16

GP0504 07/08/13 Get Composting Water butts

£75.46

                                                                                                                                             Total £253.35

6.7: The following amounts have been received since the last Meeting and will be presented for information:

Ref Payment received from Reason

Amount

RC0501 Resident Photocopying

Cash 0.10p

RC0502 SHCF Donation

£10.00

RC0503 Amble Coastal Rowing Club Donation

Cash £2.00

RC0504 Santander Interest

£2.65

                                                                                                                   Total £14.75

All cash income is banked upon receipt

7: Acceptance of SPENd/Budget Figures- YTD:

The figures for the month of July 2013 will be presented; copies are available on application to the Clerk. 

A bank reconciliation to date will be presented.

 

8. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday, 26th September following the meeting of the Cemeteries Management Committee in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.