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Finance Committee Minutes 27th June 2013

Minutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 27th June 2013 in The Council Office, The Quayside, Amble.


1. PRESENT: Cllr Lewis (Vice -Chair), Bennett and Weir together with the Clerk.


2. APOLOGIES: Cllr Hinson – Holiday, Dargue – Holiday, Arckless – other commitment.  The apologies were agreed.



Cllrs Lewis and Weir declared a personal interest in items TC0301 and TC0313.  Cllr Weir also declared an interest in items TC0302. TC0303 and TC0313 as per the Code of Conduct Appendix B(i).

Cllr Mrs Lewis informed of the payment made for the external hard drive at the April Finance meeting, which should not have been invoiced to the Council. As the Treasurer for Amble Action Group, she would arrange a reimbursement.



4.1: Intermediate audit questionnaire completed and returned.



5.1: Intermediate audit questionnaire – as stated in the RFO’s report, this had been dealt with.



6.1. The following cheques were signed in advance of this meeting having received approval at the May meeting.

Ref Cheque number Payment made to Reason

Gross amount

6.2: The following cheques were signed out of meeting and retrospective approval was given.

Ref Cheque number Payment made to Reason

Gross amount

TC0301 102827 Sandra Kerr School workshops


TC0302 102828 B & Q Hose & weed killer (PinA)


TC0303 102828 Homebase Tools (PinA)


TC0304 102829 Amble Town Council Petty cash


TC0305 102830 Cllr expenses Mileage


6.3: The following payments had been made/ received using petty cash.

Ref Payment to/from Reason Amount



PC0301 Co-operative Meeting refreshments -£6.90


PC0302 Asda Energy saving lightbulb -£1.95


PC0303 Post Office Postage -£7.20


PC0304 Lawrences Picture hooks -£1.20


PC0305 T Mobile Mobile credit -£20.00


6.4: The accounts for the month were presented for approval, agreed and the necessary cheques signed:


Ref Cheque Number Payment made to Reason

Gross amount

TC0306 102831 HMRC Tax & NI Month 3


TC0307 102832 Allotment Holders Society Pride in Amble –compost


TC0308 102833 Warkworth Harbour Commissioner Office Rent    £1375.00
TC0309 102834 The Flag Man Halyard


TC0310 102835 Sportsworld (NE) Ltd Good Citizen Awards


TC0311 102836 City Electrical Factors Xmas light enclosures


TC0312 102837 LITE Xmas lights


TC0313 102838 PRS Music license


TC0314 102839 D Buddle Bus shelter work


TC0315 102839 D Buddle Bin repositioning x3


TC0316 102840 Hilton Thomas Garden Awards


TC0317 102846 D Buddle Bus shelter work


TC0318 102848 Amble Development Trust Newpage


TC0319 102849 D Buddle Bus shelter work



CM0301 102841 S & M Williams Fuel


CM0302 102842 Martin’s Grave digging


CM0303 102843 Fir Trees Nursery Planting


CM0304 102844 Art of Stone Memorials Plaques


CM0305 102845 Lawrences Garden Shop Materials


CM0306 102847 Northumbrian Water Metered rates


6.5: The following amounts had been paid by standing order/direct debit showing on bank statements                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 at 31st May 2013.

Date Method Payment to Reason


09/05/13 DD Npower Electricity


10/05/13 DD Siemens Finance Copier Finance


13/05/13 DD BT One bill


13/05/13 DD Npower Electricity


13/05/13 S/O Confidential Salaries & Wages


13/05/13 S/O Confidential Salaries & Wages


13/05/13 S/O Confidential Salaries & Wages


13/05/13 S/O Confidential Salaries & Wages


17/05/13 DD Npower Electricity


28/05/13 S/O Confidential Salaries & Wages


6.6: Government Procurement card purchases

The following purchases were made on the Government Procurement Card.

Ref Date Payment made to Reason

Gross amount



Total £

6.7: The following amounts have been received since the last Meeting and were presented for information:

Ref Payment received from Reason


RC0301 Safe Harbour Christian Fellowship Donation


RC0302 Lewis Plaque


RC0303 McDonnell Rent


RC0304 Santander Interest


RC0305 Calvert INV


RC0306 Amble Development Trust Refund


                                                                                                                   Total £959.63

All cash income is banked upon receipt


7: Acceptance of SPENd/Budget Figures- YTD:

The figures for the month of May 2013 were presented; copies are available on application to the Clerk.





9.1: To consider costings for the placement of the puffin sculpture in the High Street Garden – it was RESOLVED that the Clerk and Chairman be delegated up to £300 for the positioning and installing of the puffin sculpture in the High Street garden.

9.2: It was RESOLVED to purchase and install 2 x gull proof bins. Cllr Weir would chase up the seat refurbishing that was being done at HMP Northumberland.  If it was not going to be ready within the next 4-5 weeks a new seat, bench and seat base should be ordered.


10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 25th July 2013 in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.


The meeting closed at 7.15pm