MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 27th June 2013 in The Council Office, The Quayside, Amble.
1. PRESENT: Cllr Lewis (Vice -Chair), Bennett and Weir together with the Clerk.
2. APOLOGIES: Cllr Hinson – Holiday, Dargue – Holiday, Arckless – other commitment. The apologies were agreed.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
Cllrs Lewis and Weir declared a personal interest in items TC0301 and TC0313. Cllr Weir also declared an interest in items TC0302. TC0303 and TC0313 as per the Code of Conduct Appendix B(i).
Cllr Mrs Lewis informed of the payment made for the external hard drive at the April Finance meeting, which should not have been invoiced to the Council. As the Treasurer for Amble Action Group, she would arrange a reimbursement.
4. RFO’s REPORT:
4.1: Intermediate audit questionnaire completed and returned.
5. COMMUNICATIONS/INFORMATION:
5.1: Intermediate audit questionnaire – as stated in the RFO’s report, this had been dealt with.
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the May meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
6.2: The following cheques were signed out of meeting and retrospective approval was given.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0301 | 102827 | Sandra Kerr | School workshops |
£250.00 |
| TC0302 | 102828 | B & Q | Hose & weed killer (PinA) |
£57.92 |
| TC0303 | 102828 | Homebase | Tools (PinA) |
£89.10 |
| TC0304 | 102829 | Amble Town Council | Petty cash |
£68.50 |
| TC0305 | 102830 | Cllr expenses | Mileage |
£7.20 |
6.3: The following payments had been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £18.79 |
| PC0301 | Co-operative | Meeting refreshments | -£6.90 |
£11.89 |
| PC0302 | Asda | Energy saving lightbulb | -£1.95 |
£9.94 |
| PC0303 | Post Office | Postage | -£7.20 |
£2.74 |
| PC0304 | Lawrences | Picture hooks | -£1.20 |
£1.54 |
| PC0305 | T Mobile | Mobile credit | -£20.00 |
-£18.46 |
6.4: The accounts for the month were presented for approval, agreed and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0306 | 102831 | HMRC | Tax & NI Month 3 |
£950.99 |
| TC0307 | 102832 | Allotment Holders Society | Pride in Amble –compost |
£45.50 |
| TC0308 | 102833 | Warkworth Harbour Commissioner | Office Rent | £1375.00 |
| TC0309 | 102834 | The Flag Man | Halyard |
£25.20 |
| TC0310 | 102835 | Sportsworld (NE) Ltd | Good Citizen Awards |
£73.97 |
| TC0311 | 102836 | City Electrical Factors | Xmas light enclosures |
£998.79 |
| TC0312 | 102837 | LITE | Xmas lights |
£165.00 |
| TC0313 | 102838 | PRS | Music license |
£141.24 |
| TC0314 | 102839 | D Buddle | Bus shelter work |
£80.00 |
| TC0315 | 102839 | D Buddle | Bin repositioning x3 |
£105.00 |
| TC0316 | 102840 | Hilton Thomas | Garden Awards |
£410.28 |
| TC0317 | 102846 | D Buddle | Bus shelter work |
£300.00 |
| TC0318 | 102848 | Amble Development Trust | Newpage |
£180.00 |
| TC0319 | 102849 | D Buddle | Bus shelter work |
£225.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0301 | 102841 | S & M Williams | Fuel |
£236.25 |
| CM0302 | 102842 | Martin’s | Grave digging |
£230.00 |
| CM0303 | 102843 | Fir Trees Nursery | Planting |
£406.78 |
| CM0304 | 102844 | Art of Stone Memorials | Plaques |
£420.00 |
| CM0305 | 102845 | Lawrences Garden Shop | Materials |
£69.89 |
| CM0306 | 102847 | Northumbrian Water | Metered rates |
£41.50 |
6.5: The following amounts had been paid by standing order/direct debit showing on bank statements at 31st May 2013.
| Date | Method | Payment to | Reason |
Amount |
| 09/05/13 | DD | Npower | Electricity |
£305.30 |
| 10/05/13 | DD | Siemens Finance | Copier Finance |
£93.15 |
| 13/05/13 | DD | BT | One bill |
£86.95 |
| 13/05/13 | DD | Npower | Electricity |
£88.38 |
| 13/05/13 | S/O | Confidential | Salaries & Wages |
£453.65 |
| 13/05/13 | S/O | Confidential | Salaries & Wages |
£555.12 |
| 13/05/13 | S/O | Confidential | Salaries & Wages |
£1132.18 |
| 13/05/13 | S/O | Confidential | Salaries & Wages |
£1626.74 |
| 17/05/13 | DD | Npower | Electricity |
£84.96 |
| 28/05/13 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
|
|
Total £
6.7: The following amounts have been received since the last Meeting and were presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0301 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0302 | Lewis | Plaque |
£240.00 |
| RC0303 | McDonnell | Rent |
£567.00 |
| RC0304 | Santander | Interest |
£2.65 |
| RC0305 | Calvert | INV |
£40.00 |
| RC0306 | Amble Development Trust | Refund |
£99.98cash |
Total £959.63
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of May 2013 were presented; copies are available on application to the Clerk.
8. REQUESTS FOR GRANT AID: None.
9. AGENDA ITEMS:
9.1: To consider costings for the placement of the puffin sculpture in the High Street Garden – it was RESOLVED that the Clerk and Chairman be delegated up to £300 for the positioning and installing of the puffin sculpture in the High Street garden.
9.2: It was RESOLVED to purchase and install 2 x gull proof bins. Cllr Weir would chase up the seat refurbishing that was being done at HMP Northumberland. If it was not going to be ready within the next 4-5 weeks a new seat, bench and seat base should be ordered.
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 25th July 2013 in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.
The meeting closed at 7.15pm