MenuYOU ARE SUMMONDED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 27th June 2013 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
20th June 2013
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the Code of Conduct).
1. PRESENT:
2. APOLOGIES:
To receive apologies for absence
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
Members are requested to advise the Committee of any Declarations of Interest appertaining to the below agenda items.
4. RFO’s REPORT: None.
5. COMMUNICATIONS/INFORMATION:
5.1: Intermediate audit questionnaire
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the May meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
6.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0301 | 102827 | Sandra Kerr | School workshops |
£250.00 |
| TC0302 | 102828 | B & Q | Hose & weed killer (PinA) |
£57.92 |
| TC0303 | 102828 | Homebase | Tools (PinA) |
£89.10 |
| TC0304 | 102829 | Amble Town Council | Petty cash |
£68.50 |
| TC0305 | 102830 | Cllr expenses | Mileage |
£7.20 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £18.79 |
| PC0301 | Co-operative | Meeting refreshments | -£6.90 |
£11.89 |
| PC0302 | Asda | Energy saving lightbulb | -£1.99 |
£9.90 |
| PC0303 | Post Office | Postage | -£7.20 |
£2.70 |
| PC0304 | Lawrences | Picture hooks | -£1.20 |
£1.50 |
| PC0305 | T Mobile | Mobile credit | -£20.00 |
-£18.50 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0306 | HMRC | Tax & NI Month 3 |
£950.99 |
|
| TC0307 | Allotment Holders Society | Pride in Amble –compost |
£45.50 |
|
| TC0308 | Warkworth Harbour Commissioner | Office Rent | £1375.00 | |
| TC0309 | The Flag Man | Halyard |
£25.20 |
|
| TC0310 | Sportsworld (NE) Ltd | Good Citizen Awards |
£73.97 |
|
| TC0311 | City Electrical Factors | Xmas light enclosures |
£998.79 |
|
| TC0312 | LITE | Xmas lights |
£165.00 |
|
| TC0313 | PRS | Music license |
£141.24 |
|
| TC0314 | D Buddle | Bus shelter work |
£80.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0301 | S & M Williams | Fuel |
£236.25 |
|
| CM0302 | Martin’s | Grave digging |
£230.00 |
|
| CM0303 | Fir Trees Nursery | Planting |
£406.78 |
|
| CM0304 | Art of Stone Memorials | Plaques |
£420.00 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st May 2013.
| Date | Method | Payment to | Reason |
Amount |
| 09/05/13 | DD | Npower | Electricity |
£305.30 |
| 10/05/13 | DD | Siemens Finance | Copier Finance |
£93.15 |
| 13/05/13 | DD | BT | One bill |
£86.95 |
| 13/05/13 | DD | Npower | Electricity |
£88.38 |
| 13/05/13 | S/O | Confidential | Salaries & Wages |
£453.65 |
| 13/05/13 | S/O | Confidential | Salaries & Wages |
£555.12 |
| 13/05/13 | S/O | Confidential | Salaries & Wages |
£1132.18 |
| 13/05/13 | S/O | Confidential | Salaries & Wages |
£1626.74 |
| 17/05/13 | DD | Npower | Electricity |
£84.96 |
| 28/05/13 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
|
|
Total £
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0301 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0302 | Lewis | Plaque |
£240.00 |
| RC0303 | McDonnell | Rent |
£567.00 |
| RC0304 | Santander | Interest |
£2.65 |
| RC0305 | Calvert | INV |
£40.00 |
Total £859.65
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of May 2013 will be presented; copies are available on application to the Clerk.
A bank reconciliation to date will be presented.
8. REQUESTS FOR GRANT AID: None.
9. AGENDA ITEMS:
9.1: To consider costings for the placement of the puffin sculpture in the High Street Garden (this has been delegated to Cllr Weir without an officer)
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 25th July 2013 at the rising of the Cemeteries Management Committee in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble, subject to confirmation at the Annual meeting of the Town Council.