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Fourways 2 6 Dilston Terrace, Amble, Northumberland, NE65 0DT
Tel: 01665 714695 | Email: ask@amble.gov.uk

Finance Committee Agenda 27th June 2013

YOU ARE SUMMONDED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 27th June 2013 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:

 

                                                                                                BY ORDER OF Elaine Brown

                                                                                                                         Town Clerk

                                                                                                                           20th June 2013

A G E N D A

Declaration of Interest by Members and Officers

Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the Code of Conduct).

 

1. PRESENT:

 

2. APOLOGIES:

To receive apologies for absence

 

3. ACCEPTANCE OF DECLARATIONS OF INTEREST:

Members are requested to advise the Committee of any Declarations of Interest appertaining to the below agenda items.

 

4. RFO’s REPORT: None.

 

5. COMMUNICATIONS/INFORMATION:

5.1: Intermediate audit questionnaire

 

6. ACCOUNTS PAYABLE & RECEIPTS:

6.1. The following cheques were signed in advance of this meeting having received approval at the May meeting.

Ref Cheque number Payment made to Reason

Gross amount

6.2: The following cheques were signed out of meeting and required retrospective approval

Ref Cheque number Payment made to Reason

Gross amount

TC0301 102827 Sandra Kerr School workshops

£250.00

TC0302 102828 B & Q Hose & weed killer (PinA)

£57.92

TC0303 102828 Homebase Tools (PinA)

£89.10

TC0304 102829 Amble Town Council Petty cash

£68.50

TC0305 102830 Cllr expenses Mileage

£7.20

6.3: The following payments have been made/ received using petty cash.

Ref Payment to/from Reason Amount

Balance

£18.79

PC0301 Co-operative Meeting refreshments -£6.90

£11.89

PC0302 Asda Energy saving lightbulb -£1.99

£9.90

PC0303 Post Office Postage -£7.20

£2.70

PC0304 Lawrences Picture hooks -£1.20

£1.50

PC0305 T Mobile Mobile credit -£20.00

-£18.50

6.4: The accounts for the month will be presented for approval and the necessary cheques signed:

TOWN COUNCIL

Ref Cheque Number Payment made to Reason

Gross amount

TC0306   HMRC Tax & NI Month 3

£950.99

TC0307   Allotment Holders Society Pride in Amble –compost

£45.50

TC0308   Warkworth Harbour Commissioner Office Rent    £1375.00
TC0309   The Flag Man Halyard

£25.20

TC0310   Sportsworld (NE) Ltd Good Citizen Awards

£73.97

TC0311   City Electrical Factors Xmas light enclosures

£998.79

TC0312   LITE Xmas lights

£165.00

TC0313   PRS Music license

£141.24

TC0314   D Buddle Bus shelter work

£80.00

CEMETERIES MANAGEMENT COMMITTEE

CM0301   S & M Williams Fuel

£236.25

CM0302   Martin’s Grave digging

£230.00

CM0303   Fir Trees Nursery Planting

£406.78

CM0304   Art of Stone Memorials Plaques

£420.00

6.5: The following amounts have been paid by standing order/direct debit showing on bank statements                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 at 31st May 2013.

Date Method Payment to Reason

Amount

09/05/13 DD Npower Electricity

£305.30

10/05/13 DD Siemens Finance Copier Finance

£93.15

13/05/13 DD BT One bill

£86.95

13/05/13 DD Npower Electricity

£88.38

13/05/13 S/O Confidential Salaries & Wages

£453.65

13/05/13 S/O Confidential Salaries & Wages

£555.12

13/05/13 S/O Confidential Salaries & Wages

£1132.18

13/05/13 S/O Confidential Salaries & Wages

£1626.74

17/05/13 DD Npower Electricity

£84.96

28/05/13 S/O Confidential Salaries & Wages

£42.56

6.6: Government Procurement card purchases

The following purchases were made on the Government Procurement Card.

Ref Date Payment made to Reason

Gross amount

       

 

Total £

6.7: The following amounts have been received since the last Meeting and will be presented for information:

Ref Payment received from Reason

Amount

RC0301 Safe Harbour Christian Fellowship Donation

£10.00

RC0302 Lewis Plaque

£240.00

RC0303 McDonnell Rent

£567.00

RC0304 Santander Interest

£2.65

RC0305 Calvert INV

£40.00

                                                                                                                   Total £859.65

All cash income is banked upon receipt

7: Acceptance of SPENd/Budget Figures- YTD:

The figures for the month of May 2013 will be presented; copies are available on application to the Clerk.

A bank reconciliation to date will be presented.

 

8.  REQUESTS FOR GRANT AID: None.

 

9.  AGENDA ITEMS:

9.1: To consider costings for the placement of the puffin sculpture in the High Street Garden (this has been delegated to Cllr Weir without an officer)

 

10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 25th July 2013 at the rising of the Cemeteries Management Committee in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble, subject to confirmation at the Annual meeting of the Town Council.