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Fourways 2 6 Dilston Terrace, Amble, Northumberland, NE65 0DT
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Finance Committee Meeting 28th March 2013

Minutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 28th March 2013 at 6.30pm in The Council Office, The Quayside, Amble.


1. PRESENT: Cllrs Hinson (Chair), Arckless, Bilboe, Weir, Mrs Dargue and Mrs Lewis together with the Clerk.





No interests were declared.



RECOMMENDATION – That the Committee notes the contents of the report.

4.1: Co-operative bank transfer papers complete.

The report was noted.



5.1: HMRC – Payroll real time – The Clerk explained that payroll would now be transferred to HMRC monthly.

5.2: BDO – Audit Briefing – a reduction in audit fees was noted.



6.1. No cheques were signed in advance of this meeting having received approval at the February meeting.

Ref Cheque number Payment made to Reason

Gross amount



6.2: No cheques were signed out of meeting and required retrospective approval

Ref Cheque number Payment made to Reason

Gross amount



6.3: The following payments have been made/ received using petty cash.

Ref Payment to/from Reason Amount



PC1201 ATC Petty cash release +£36.41


6.4: The accounts for the month were presented for approval and the necessary cheques signed:


Ref Cheque Number Payment made to Reason

Gross amount

TC1201 102775 Action for Market Towns Event


TC1202 102776 Warkworth Harbour Commissioner Office Rent


TC1203 102777 HMRC Tax & NI month 11


TC1204 102778 Wicksteed Magic Toadstool


TC1205 102779 SLCC Reference Book


TC1206 102780 DP Builders Ltd Wall repair


TC1207 102781 Communi Corp Clerk and Councils Direct


TC1208 102782 Premier Design & Print Puffin Fest leaflets


TC1209 102783 Street Master Touch up Paint for Seats


TC1210 102791 Barclaycard Commercial Government Procurement


TC1211 102792 Zurich Insurance PLC Insurance Cover


Cllrs Mrs Lewis, Miss Morrison and Weir declared in interest in accordance with Appendix B of the Code of Conduct in relation to TC1208 for which they were members of Amble Action Group who were organising the Puffin Festival.


CM1201 102784 Stewarts Skips Topsoil


CM1202 102785 Greenlay John Deere Service


CM1203 102786 Mr M Smith Grave digging


CM1204 102787 The Durham Waste Company Refuse Collection


CM1205 102788 Gustharts Brushcutter service x 2


CM1206 102789 Northumberland CC Non-domestic rates


CM1207 102790 Northumbrian Water Water rates


CM1208 102786 Mr M Smith Grave Digging 1403 2013


CM1209 102790 Northumbrian Water Non-domestic rates


6.5: The following amounts have been paid by standing order/direct debit showing on bank statements                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 at 28th February 2013.

Date Method Payment to Reason


06/02/13 DD Npower Office electricity


08/02/13 DD Npower Meeting room electricity


11/02/13 DD Npower Copier Finance


11/02/13 S/O Confidential Salaries & Wages


11/02/13 S/O Confidential Salaries & Wages


11/02/13 S/O Confidential Salaries & Wages


11/02/13 S/O Confidential Salaries & Wages


14/02/13 DD Npower Cemetery electricity     £56.25
28/02/13 S/O Confidential Salaries & Wages


6.6: Government Procurement card purchases

The following purchases were made on the Government Procurement Card.

Ref Date Payment made to Reason

Gross amount

GPC1201 28/02/13 Post Office Postage


                                                                                                                                             Total £50.00

6.7: The following amounts have been received since the last Meeting and will be presented for information:

Ref Payment received from Reason


RC1201 Co-operative Funeralcare INV 67 & 68


RC1202 Safe Harbour Christian Fellowship Donation


RC1203 Santander Interest


RC1204 Santander Interest


RC1205 Alistair Turner INV 70


RC1206 Amble Development Trust INV69


                                                                                                                   Total £1799.17

All cash income is banked upon receipt

7: Acceptance of SPENd/Budget Figures- YTD:

The figures for the month of February 2013 were not presented.  The Clerk would present at the year end.



8.1: Community Action Northumberland – Pursuant to Local Government Act 1972 Section 137, it was RESOLVED to grant a donation of £75 from the Community and Environmental budget heading.

8.2: SELRAP – It was RESOLOVED that a letter would be sent to SELRAP informing that whilst still in support of their project the Council were not in a position to provide funding and to wish them well with their endeavour.

8.3: Amble Tavern FC – Pursuant to Local Government Act 1972 Section 19, it was RESOLVED that the grant would be reconsidered in the new financial year when funding was available.




10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 25th April 2013 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.


The meeting closed at 7.00pm