MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 28th March 2013 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Cllrs Hinson (Chair), Arckless, Bilboe, Weir, Mrs Dargue and Mrs Lewis together with the Clerk.
2. APOLOGIES: None.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
No interests were declared.
4. RFO’s REPORT:
RECOMMENDATION – That the Committee notes the contents of the report.
4.1: Co-operative bank transfer papers complete.
The report was noted.
5. COMMUNICATIONS/INFORMATION:
5.1: HMRC – Payroll real time – The Clerk explained that payroll would now be transferred to HMRC monthly.
5.2: BDO – Audit Briefing – a reduction in audit fees was noted.
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. No cheques were signed in advance of this meeting having received approval at the February meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
|
|
6.2: No cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
|
|
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £10.79 |
| PC1201 | ATC | Petty cash release | +£36.41 |
£47.20 |
6.4: The accounts for the month were presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC1201 | 102775 | Action for Market Towns | Event |
£45.00 |
| TC1202 | 102776 | Warkworth Harbour Commissioner | Office Rent |
£1375.00 |
| TC1203 | 102777 | HMRC | Tax & NI month 11 |
£1096.50 |
| TC1204 | 102778 | Wicksteed | Magic Toadstool |
£681.60 |
| TC1205 | 102779 | SLCC | Reference Book |
£16.45 |
| TC1206 | 102780 | DP Builders Ltd | Wall repair |
£1092.00 |
| TC1207 | 102781 | Communi Corp | Clerk and Councils Direct |
£75.00 |
| TC1208 | 102782 | Premier Design & Print | Puffin Fest leaflets |
£150.00 |
| TC1209 | 102783 | Street Master | Touch up Paint for Seats |
£39.60 |
| TC1210 | 102791 | Barclaycard Commercial | Government Procurement |
£50.00 |
| TC1211 | 102792 | Zurich Insurance PLC | Insurance Cover |
£2541.11 |
Cllrs Mrs Lewis, Miss Morrison and Weir declared in interest in accordance with Appendix B of the Code of Conduct in relation to TC1208 for which they were members of Amble Action Group who were organising the Puffin Festival.
CEMETERIES MANAGEMENT COMMITTEE
| CM1201 | 102784 | Stewarts Skips | Topsoil |
£50.00 |
| CM1202 | 102785 | Greenlay | John Deere Service |
£561.21 |
| CM1203 | 102786 | Mr M Smith | Grave digging |
£165.00 |
| CM1204 | 102787 | The Durham Waste Company | Refuse Collection |
£734.72 |
| CM1205 | 102788 | Gustharts | Brushcutter service x 2 |
£214.65 |
| CM1206 | 102789 | Northumberland CC | Non-domestic rates |
£704.55 |
| CM1207 | 102790 | Northumbrian Water | Water rates |
£278.28 |
| CM1208 | 102786 | Mr M Smith | Grave Digging 1403 2013 |
£280.00 |
| CM1209 | 102790 | Northumbrian Water | Non-domestic rates |
£39.91 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 28th February 2013.
| Date | Method | Payment to | Reason |
Amount |
| 06/02/13 | DD | Npower | Office electricity |
£61.38 |
| 08/02/13 | DD | Npower | Meeting room electricity |
£60.04 |
| 11/02/13 | DD | Npower | Copier Finance |
£93.15 |
| 11/02/13 | S/O | Confidential | Salaries & Wages |
£437.47 |
| 11/02/13 | S/O | Confidential | Salaries & Wages |
£981.41 |
| 11/02/13 | S/O | Confidential | Salaries & Wages |
£1046.10 |
| 11/02/13 | S/O | Confidential | Salaries & Wages |
£1484.73 |
| 14/02/13 | DD | Npower | Cemetery electricity | £56.25 |
| 28/02/13 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GPC1201 | 28/02/13 | Post Office | Postage |
£50.00 |
Total £50.00
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC1201 | Co-operative Funeralcare | INV 67 & 68 |
£795.00 |
| RC1202 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC1203 | Santander | Interest |
£2.39 |
| RC1204 | Santander | Interest |
£76.78 |
| RC1205 | Alistair Turner | INV 70 |
£735.00 |
| RC1206 | Amble Development Trust | INV69 |
£180.00 |
Total £1799.17
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of February 2013 were not presented. The Clerk would present at the year end.
8. REQUESTS FOR GRANT AID:
8.1: Community Action Northumberland – Pursuant to Local Government Act 1972 Section 137, it was RESOLVED to grant a donation of £75 from the Community and Environmental budget heading.
8.2: SELRAP – It was RESOLOVED that a letter would be sent to SELRAP informing that whilst still in support of their project the Council were not in a position to provide funding and to wish them well with their endeavour.
8.3: Amble Tavern FC – Pursuant to Local Government Act 1972 Section 19, it was RESOLVED that the grant would be reconsidered in the new financial year when funding was available.
9. AGENDA ITEMS: None.
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 25th April 2013 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.
The meeting closed at 7.00pm