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Fourways 2 6 Dilston Terrace, Amble, Northumberland, NE65 0DT
Tel: 01665 714695 | Email: ask@amble.gov.uk

Finance Committee Meeting 28th February 2013

Minutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 28th February 2013 at 6.30pm in The Council Office, The Quayside, Amble.

 

1. PRESENT: Cllrs Hinson (Chair), Bilboe, Mrs Dargue and Mrs Lewis together with the Clerk.

 

2. APOLOGIES:

Cllr Arckless – Travel problems.  It was RESOLVED that the apologies be accepted.

 

3. ACCEPTANCE OF DECLARATIONS OF INTEREST:

No interests were declared.

 

4. RFO’s REPORT:

RECOMMENDATION – That the Committee notes the contents of the report.

4.1: Letter sent to Amble Tavern FC asking for clarification on their grant request.

4.2: Internal Auditor provisionally booked for year end audit 25th and 26th April 2013

4.3: John Deere machine returned without ‘r’ pin and problem with inadequate repair.

The Clerk would hold the payment of the invoice for the repair until an adequate response regarding the inadequate state of the machine on return was provided.

 

5. COMMUNICATIONS/INFORMATION:

5.1: The Co-operative Bank Fixed Rate Deposit account maturity notification – it was RESOLVED that as the account had reached maturity, the fund would be withdrawn and deposited in the Instant Access account for the time being whilst the Clerk investigated interest rates for a future deposit.

 

6. ACCOUNTS PAYABLE & RECEIPTS:

6.1. No cheques were signed in advance of this meeting having received approval at the January meeting.

Ref Cheque number Payment made to Reason

Gross amount

       

 

6.2: The following cheques were signed out of meeting and it was RESOLVED that retrospective approval be given.

Ref Cheque number Payment made to Reason

Gross amount

CM1101 102763 Gustharts Brushcutter repair

£162.45

CM1102 102771 Barclaycard Commercial Tool Hire

£169.84

6.3: The following payments have been made/ received using petty cash.

Ref Payment to/from Reason Amount

Balance

£33.39

PC1101 T Mobile Phone Credit -£20.00

£13.59

PC1102 NCC Parking tickets -£2.80

£10.79

6.4: The accounts for the month were presented and the necessary cheques signed upon RESOLUTION of the Committee:

TOWN COUNCIL

Ref Cheque Number Payment made to Reason

Gross amount

TC1101 102764 T. Dawson Ltd Repairs to light on clock

£604.00

TC1102 102765 Collingwood Legal Professional fees

£844.80

TC1103 102766 United Carlton Copier Charges

£14.76

TC1104 102767 Northumberland County Council Core Strategy copy

£7.50

TC1105 102768 Amble Development Trust News page

£180.00

TC1106 102769 HMRC Tax & NI

£146.52

TC1107 102772 ATC Petty cash

£36.41

TC1108 102773 Amble Skips Hardcore Allotments

£150.00

CEMETERIES MANAGEMENT COMMITTEE

CM1103 102770 S & M Williams Fuel

£13.68

CM1104 102774 Kens Autos Materials

£24.60

6.5: The following amounts have been paid by standing order/direct debit showing on bank statements                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 at 31st January 2013.

Date Method Payment to Reason

Amount

11/01/13 S/O Confidential Salaries & Wages

£437.47

11/01/13 S/O Confidential Salaries & Wages

£973.91

11/01/13 S/O Confidential Salaries & Wages

£1030.54

11/01/13 S/O Confidential Salaries & Wages

£1572.22

28/01/13 S/O Confidential Salaries & Wages

£42.56

6.6: Government Procurement card purchases

The following purchases were made on the Government Procurement Card.

Ref Date Payment made to Reason

Gross amount

GP1101 30/01/13 Lord Hire Centre Drill hire + bits

£79.44

GP1102 18/02/13 Lord Hire Centre Nail gun hire & nails

£90.40

                                                                                                                                             Total £169.84

6.7: The following amounts have been received since the last Meeting and will be presented for information:

Ref Payment received from Reason

Amount

RC1101 Mr Young INV61

£10.00

RC1102 Co-operative Funeralcare INV60

£220.00

RC1103 Safe Harbour Christian Fellowship Donation

£10.00

RC1104 Co-operative Funeralcare INV62

£60.00

RC1105 Santander Interest

£3.03

                                                                                                                   Total £303.03

All cash income is banked upon receipt

7: Acceptance of SPENd/Budget Figures- YTD:

The figures for the month of January 2013 were accepted upon RESOLUTION of the Committee; copies are available on application to the Clerk. 

A bank reconciliation to date was presented for information.

 

8.  REQUESTS FOR GRANT AID: There were no requests for grant aid.

9.  AGENDA ITEMS:

9.1: Review of grant awarding policy for recommendation to Town Council – It was RESOVLED that grand awarding be changed to inviting expressions of interest six monthly; with grants being awarded in January and July.  This could be advertised in the news page.  The Clerk would amend the grant application form to this effect after ratification by full Council.

9.2: Consideration of Financial Regulations for recommendation to Town Council – this was agreed with amendments; to be referred to Town Council for approval.

9.3: Consideration of the Statement of Internal Control – This was agreed with amendments; to be referred to Town Council for approval.

9.4: Consideration of Financial Risk Assessment – This was agreed with amendments; to be referred to Town Council for approval.

10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 28th March 2013 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.                                                     The meeting closed at 7.20pm