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Fourways 2 6 Dilston Terrace, Amble, Northumberland, NE65 0DT
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Finance Committee Meeting 25th April 2013

Minutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 25th April 2013 at 6.30pm in The Council Office, The Quayside, Amble.

 

1. PRESENT: Cllrs Hinson (Chair), Bilboe, Palin (part) Mrs Dargue and Mrs Lewis together with the Clerk.

 

2. APOLOGIES: Cllr Weir – Holiday.  It was RESOLVED that the apologies be accepted.

 

3. ACCEPTANCE OF DECLARATIONS OF INTEREST: Cllr Mrs Lewis declared a personal interest in items TC0102 AND TC0103 (payments relating to Amble Puffin Festival) as per the Code of Conduct Appendix B(i).

 

4. RFO’s REPORT:

4.1: VAT reclaim submitted for period 1st January 2013 to 31st March 2013

4.2: P35 year end details submitted to HMRC

4.3: Confirmation received of closing of Co-operative Account.

4.4: Letter to SELRAP as per March Committee meeting.

4.5: Letter to Amble Tavern FC as per March Committee meeting.

The contents of the RFO’s report were noted.

 

5. COMMUNICATIONS/INFORMATION: None.

 

6. ACCOUNTS PAYABLE & RECEIPTS:

6.1. No cheques were signed in advance of this meeting having received approval at the March meeting.

Ref Cheque number Payment made to Reason

Gross amount

 

Cllr Palin entered the meeting and apologies for his late arrival.

 

6.2: No cheques were signed out of meeting and required retrospective approval

Ref Cheque number Payment made to Reason

Gross amount

6.3: The following payments had been made/ received using petty cash.

Ref Payment to/from Reason Amount

Balance

£10.79

PC1201 ATC Petty cash release +£36.41

£47.20

PC1202 Tmobile Mobile credit -£20.00

£27.20

PC1203 KM Paper +£2.83

£30.03

6.4: The accounts for the month were presented and it was RESOLVED that the following cheques be signed:

TOWN COUNCIL

Ref Cheque Number Payment made to Reason

Gross amount

TC0101 102793 CAN Donation

£75.00

TC0102 102794 Northumberland County Council TEN Licences

£84.00

TC0103 102795 Amble Development Trust Hard drive – Puffin Fest

£99.98

TC0104 102796 HMRC Tax & NI month 1

£978.27

TC0105 102797 The Flag Man 2 x Union Flags

     £259.20

TC0106 102798 Collingwood Legal Employment law advice

£367.20

TC0107 102799 Hilton Thomas Awards

£349.95

CEMETERIES MANAGEMENT COMMITTEE

CM0101 102800 Lawrences Garden Shop Materials, gas

£269.75

CM0102 102801 ICCM Subsciption/membership

£90.00

CM0103 102802 S & M Williams Fuel

£93.05

CM0104 102803 Kens Auto Parts Materials

£16.80

CM0105 102804 The Durham Company Duty of Care

£117.42

CM0106 102805 Robson and Cowan Machine service

£581.11

CM0107 102806 Mr M Smith Grave Digging 17042013

£280.00

CM0108 102807 Co-operative Funeralcare Refund

£60.00

CM0109 102808 S & B Roller Shutters Repair

£144.00

CM0110 102809 Arco Limited PPE

£385.10

6.5: The following amounts had been paid by standing order/direct debit showing on bank statements                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 at 31st March 2013.

Date Method Payment to Reason

Amount

06/03/13 DD British Telecom One bill

£86.60

11/03/13 S/O Confidential Salaries & Wages

£453.65

11/03/13 S/O Confidential Salaries & Wages

£981.41

11/03/13 S/O Confidential Salaries & Wages

£1046.10

11/03/13 S/O Confidential Salaries & Wages

£1560.14

13/03/13 DD British Telecom One bill

    £92.19

28/01/13 S/O Confidential Salaries & Wages

£42.56

6.6: Government Procurement card purchases

No purchases were made on the Government Procurement Card.

Ref Date Payment made to Reason

Gross amount

GPC      

 

                                                                                                                                            

6.7: The following amounts have been received since the last Meeting and will be presented for information:

Ref Payment received from Reason

Amount

RC0101 Northumberland County Council Precept

£64587.50

RC0102 Santander Interest

£2.65

RC0103 Safe Harbour Christian Fellowship Donation

£10.00

RC0104 HMRC VAT return

£1087.50

RC0105 A Turner INV72

£210.00

RC0106 Co-operative Interest

£436.31

                                                                                                                   Total £66333.96

All cash income is banked upon receipt.

7: Acceptance of SPENd/Budget Figures- YTD:

The figures for the month of March 2013 were presented; copies are available on application to the Clerk. 

A bank reconciliation to date was also presented.

 

8.  REQUESTS FOR GRANT AID: None.

 

9.  AGENDA ITEMS:

9.1: To consider fixed term deposit accounts – It was RESOLVED that it be delegated to the Clerk with the Chair and vice chair of Finance to determine how much the Council could safety manage depositing into fixed term deposit accounts for 6 month and 12 month periods where the best rate of interest could be obtained to ensure best value for the rate payer but leaving/being able to replenish a safe running amount. The funds would be removed from the Santander and Barclays accounts to reduce the total capital in each organisation to below the reimbursement level.

9.2: To consider printing of Parish map showing ward boundaries – It was RESOLVED that the Clerk proceed with the printing of the map with an electronic version for the sum of £69.  The Clerk would also request an A2 (or A3) laminated copy for office and public use.

 

10. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday, 30th May 2013 at 6.30pm (subject to agreement at the Annual Meeting of the Council) in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.

 

The meeting closed at 7.10pm