MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 25th April 2013 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Cllrs Hinson (Chair), Bilboe, Palin (part) Mrs Dargue and Mrs Lewis together with the Clerk.
2. APOLOGIES: Cllr Weir – Holiday. It was RESOLVED that the apologies be accepted.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST: Cllr Mrs Lewis declared a personal interest in items TC0102 AND TC0103 (payments relating to Amble Puffin Festival) as per the Code of Conduct Appendix B(i).
4. RFO’s REPORT:
4.1: VAT reclaim submitted for period 1st January 2013 to 31st March 2013
4.2: P35 year end details submitted to HMRC
4.3: Confirmation received of closing of Co-operative Account.
4.4: Letter to SELRAP as per March Committee meeting.
4.5: Letter to Amble Tavern FC as per March Committee meeting.
The contents of the RFO’s report were noted.
5. COMMUNICATIONS/INFORMATION: None.
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. No cheques were signed in advance of this meeting having received approval at the March meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
Cllr Palin entered the meeting and apologies for his late arrival.
6.2: No cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
6.3: The following payments had been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £10.79 |
| PC1201 | ATC | Petty cash release | +£36.41 |
£47.20 |
| PC1202 | Tmobile | Mobile credit | -£20.00 |
£27.20 |
| PC1203 | KM | Paper | +£2.83 |
£30.03 |
6.4: The accounts for the month were presented and it was RESOLVED that the following cheques be signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0101 | 102793 | CAN | Donation |
£75.00 |
| TC0102 | 102794 | Northumberland County Council | TEN Licences |
£84.00 |
| TC0103 | 102795 | Amble Development Trust | Hard drive – Puffin Fest |
£99.98 |
| TC0104 | 102796 | HMRC | Tax & NI month 1 |
£978.27 |
| TC0105 | 102797 | The Flag Man | 2 x Union Flags |
£259.20 |
| TC0106 | 102798 | Collingwood Legal | Employment law advice |
£367.20 |
| TC0107 | 102799 | Hilton Thomas | Awards |
£349.95 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0101 | 102800 | Lawrences Garden Shop | Materials, gas |
£269.75 |
| CM0102 | 102801 | ICCM | Subsciption/membership |
£90.00 |
| CM0103 | 102802 | S & M Williams | Fuel |
£93.05 |
| CM0104 | 102803 | Kens Auto Parts | Materials |
£16.80 |
| CM0105 | 102804 | The Durham Company | Duty of Care |
£117.42 |
| CM0106 | 102805 | Robson and Cowan | Machine service |
£581.11 |
| CM0107 | 102806 | Mr M Smith | Grave Digging 17042013 |
£280.00 |
| CM0108 | 102807 | Co-operative Funeralcare | Refund |
£60.00 |
| CM0109 | 102808 | S & B Roller Shutters | Repair |
£144.00 |
| CM0110 | 102809 | Arco Limited | PPE |
£385.10 |
6.5: The following amounts had been paid by standing order/direct debit showing on bank statements at 31st March 2013.
| Date | Method | Payment to | Reason |
Amount |
| 06/03/13 | DD | British Telecom | One bill |
£86.60 |
| 11/03/13 | S/O | Confidential | Salaries & Wages |
£453.65 |
| 11/03/13 | S/O | Confidential | Salaries & Wages |
£981.41 |
| 11/03/13 | S/O | Confidential | Salaries & Wages |
£1046.10 |
| 11/03/13 | S/O | Confidential | Salaries & Wages |
£1560.14 |
| 13/03/13 | DD | British Telecom | One bill |
£92.19 |
| 28/01/13 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
No purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GPC |
|
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0101 | Northumberland County Council | Precept |
£64587.50 |
| RC0102 | Santander | Interest |
£2.65 |
| RC0103 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0104 | HMRC | VAT return |
£1087.50 |
| RC0105 | A Turner | INV72 |
£210.00 |
| RC0106 | Co-operative | Interest |
£436.31 |
Total £66333.96
All cash income is banked upon receipt.
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of March 2013 were presented; copies are available on application to the Clerk.
A bank reconciliation to date was also presented.
8. REQUESTS FOR GRANT AID: None.
9. AGENDA ITEMS:
9.1: To consider fixed term deposit accounts – It was RESOLVED that it be delegated to the Clerk with the Chair and vice chair of Finance to determine how much the Council could safety manage depositing into fixed term deposit accounts for 6 month and 12 month periods where the best rate of interest could be obtained to ensure best value for the rate payer but leaving/being able to replenish a safe running amount. The funds would be removed from the Santander and Barclays accounts to reduce the total capital in each organisation to below the reimbursement level.
9.2: To consider printing of Parish map showing ward boundaries – It was RESOLVED that the Clerk proceed with the printing of the map with an electronic version for the sum of £69. The Clerk would also request an A2 (or A3) laminated copy for office and public use.
10. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday, 30th May 2013 at 6.30pm (subject to agreement at the Annual Meeting of the Council) in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.
The meeting closed at 7.10pm