MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 20th December 2012 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Councillor Hinson (Chairman), Palin, Weir, Mrs Dargue and Mrs Lewis together with the Clerk- Miss E Brown.
2. APOLOGIES: Cllr Arckless and Cllr Bilboe – prior commitments. The apologies were accepted
3. ACCEPTANCE OF DECLARATIONS OF INTEREST: None.
4. RFO’s REPORT:
4.1: Bank opening hours changed – not notified by branch.
4.2: Bank error with standing orders
It was RESOLVED that the Clerk send a letter to the Business Branch Manager stating the Council’s concern over not being notified about the change of hours and the inconsistency with the standing orders.
5. COMMUNICATIONS/INFORMATION:
5.1: Internal Auditor – Interim Audit 2012/13 – The were no issues of concern. This was accepted.
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the November meeting. TC0901 was approved at the December Town Council meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0901 | 102734 | St Cuthbert’s Parish Church | Donation in lieu of badges |
£25.00 |
| TC0902 | 102735 | Great North Air Ambulance | Donation |
£70.00 |
| TC0903 | 102736 | RNLI | Donation |
£350.00 |
| TC0904 | 102737 | Choysez | Donation |
£50.00 |
6.2: The following cheques were signed out of meeting and it was RESOLVED that retrospective approval be given.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0905 | 102738 | BT Payment Services | One Bill |
£93.58 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £53.99 |
| PC0901 | T Mobile | Phone Credit | -£20.00 |
£33.99 |
| PC0902 | Post Office | Postage | -£0.60 |
£33.39 |
6.4: It was RESOLVED that the accounts for the month be approved and signed.
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0906 | 102739 | Warkworth Harbour Commissioner | Office rent |
£1375.00 |
| TC0907 | 102740 | HMRC | Tax & NI month 9 |
£1094.41 |
| TC0908 | 102741 | Collingwood Legal | Solicitor fees |
£1188.00 |
| TC0909 | 102742 | Amble Development Trust | The Ambler |
£180.00 |
| TC0910 | 102446 | Radcliffe Club | Christmas Reception |
£170.00 |
| TC0911 | 102447 | Barclaycard Commercial | Postage – Xmas reception |
£50.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0901 | 102743 | Arco Limited | PPE |
£113.66 |
| CM0902 | 102744 | The Willows Garden Centre | Tree maintenance |
£3660.00 |
| CM0903 | 102445 | Alnwick Timber | Fencing/ gate |
£1042.77 |
Cllr Mrs Lewis proposed a letter of appreciation be sent to the Radcliffe Club. This was seconded by Cllr Mrs Dargue and agreed.
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th November 2012.
| Date | Method | Payment to | Reason |
Amount |
| 08/11/12 | DD | Npower | Electric |
£34.64 |
| 12/11/12 | DD | Siemens Finance | Copier charges |
£93.15 |
| 12/11/12 | S/O | Confidential | Salaries & Wages |
£527.36 |
| 12/11/12 | S/O | Confidential | Salaries & Wages |
£988.51 |
| 12/11/12 | S/O | Confidential | Salaries & Wages |
£1061.66 |
| 12/11/12 | S/O | Confidential | Salaries & Wages |
£1579.51 |
| 13/11/12 | DD | Npower | Electric |
£66.81 |
| 28/11/12 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0901 | 27/11/12 | Post Office Ltd | Postage |
£50.00 |
Total £50.00
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0901 | Co-operative Funeralcare | INV 39 |
£970.00 |
| RC0902 | Bart Endean | INV 54 |
£30.00 |
| RC0903 | Co-operative Funeralcare | INV 48 |
£870.00 |
| RC0904 | Santander | Interest |
£3.37 |
| RC0905 | Co-operative Funeralcare | INV 52,55,56 |
£1210.00 |
| RC0906 | Strettle | INV 53 |
30.00 |
Total £3113.37
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of November 2012 were presented; copies are available on application to the Clerk.
A bank reconciliation to date was presented, these were accepted.
8. REQUESTS FOR GRANT AID:
8.1: Alnwick Playhouse – pursuant to Local Government Act 1972 Section 145 it was RESOLVED to donate a sum of £100 from the Community and Environmental budget heading. The Grant Policy would be reviewed in February 2013.
9. AGENDA ITEMS:
9.1: Consideration of earmarked funds – After much discussion the earmarked fund were delegated to the Clerk and Cllr Mrs Lewis to review totals early in January.
9.2: Consideration of draft budget for approval at Town Council meeting – After discussion and several amendments the budget was accepted to be forwarded to the Town Council for approval.
9.3: Approval of a letter to be signed by signatories to transfer a sum of £10,000 from the Santander Current Account to the Barclays Community Account – It was RESOLVED that a letter to signed authorising the transfer.
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 24th January 2013 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.
The meeting closed at 7.35pm