MenuYOU ARE SUMMONDED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 24th January 2013 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
17th January 2013
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the Code of Conduct).
1. PRESENT:
2. APOLOGIES:
To receive apologies for absence
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
Members are requested to advise the Committee of any Declarations of Interest appertaining to the below agenda items.
4. RFO’s REPORT:
RECOMMENDATION – That the Committee notes the contents of the report.
4.1: VAT reclaim submitted for period 01/10/12 to 31/12/12
4.2: Direct Debits set up for telephone and water bills
4.3: Letter to Santander to transfer £10,000 to Barclays account
4.4: Transfer of energy supplier to make an estimated saving of £80 per annum
5. COMMUNICATIONS/INFORMATION:
5.1: Letter of thanks received from Alnwick Playhouse
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the December meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC1001 | 102748 | Alnwick Playhouse | Donation |
£100.00 |
6.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| CM1001 | 102749 | Northumbrian Water | Metered charges |
£40.75 |
| TC1002 | 102750 | BT Payment Services Ltd | One Bill |
£92.74 |
| TC1003 | 102751 | Azea Limited | Training course |
£492.00 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £33.39 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC1004 | 102752 | United Carlton | Copier charges |
£20.35 |
| TC1005 | 102753 | Staples | Stationary |
£213.08 |
| TC1006 | 102754 | Broxap | Dog Waste stickers |
£108.00 |
| TC1007 | 102755 | HMRC | Tax & NI month 10 |
£1126.42 |
| TC1008 | 102756 | Marine Conservation Society | Membership |
£35.00 |
| TC1009 | 102757 | Barclaycard Commercial | GPC |
£106.62 |
CEMETERIES MANAGEMENT COMMITTEE
| CM1002 | 102758 | Lawrences Garden Shop | Gas/materials |
£114.40 |
| CM1003 | 102759 | Arco Limited | PPE |
£15.12 |
| CM1004 | 102760 | S & M Williams | Fuel |
£12.14 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st December 2013.
| Date | Method | Payment to | Reason |
Amount |
| 11/12/12 | S/O | Confidential | Salaries & Wages |
£468.03 |
| 11/12/12 | S/O | Confidential | Salaries & Wages |
£988.51 |
| 11/12/12 | S/O | Confidential | Salaries & Wages |
£1061.66 |
| 11/12/12 | S/O | Confidential | Salaries & Wages |
£1579.51 |
| 28/12/12 | S/O | Confidential | Salaries & Wages |
£42.56 |
| 31/12/12 | S/O | Confidential | Salaries & Wages |
£72.00 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP1001 | 11/01/13 | Hire Station | Post Hole Borer |
£106.62 |
Total £106.62
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC1001 | Co-operative Funeralcare | INV 57 |
£30.00 |
| RC1002 | Allotment Holders Society | INV 58 |
£1671.96 |
| RC1003 | W Clark | INV 44 |
£10.00 |
| RC1004 | SHCF | Donation |
£20.00 |
| RC1005 | Alistair Turner Funeral Directors | INV 59 |
£735.00 |
| RC1006 | Santander | Interest |
£3.49 |
| RC1007 | Baillie | Transfer |
£10.00cash |
| RC1008 | NCC | Contribution |
£1200.00 |
Total £3680.45
All cash income is banked upon receipt
7: Acceptance of Spend/Budget Figures- YTD:
The figures for the month of December 2012 will be presented; copies are available on application to the Clerk.
A bank reconciliation to date will be presented.
8. REQUESTS FOR GRANT AID:
8.1: Amble Tavern FC – Consideration of the purchase of a Line Marker. Local Government (Miscellaneous Provisions) Act 1976, section 19
9. AGENDA ITEMS: None.
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 28th February 2013 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.