MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 25th October 2012 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Councillor Hinson (Chairman), Arckless, Weir, Mrs Dargue and Mrs Lewis together with the Clerk- Miss E Brown.
2. APOLOGIES: Cllr Bilboe –the apologies were proposed for acceptance by Cllr Mrs Lewis, seconded by Cllr Weir and agreed.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST: None.
4. RFO’s REPORT:
4.1: VAT claim form 126 submitted for period 01/04/2012 to 30/09/2012
4.2: Interim internal audit carried out
5. COMMUNICATIONS:
5.1: Receipt received from FC Amble Juniors – will contact at a later date for photo presentation.
5.2: Youth Project – Summer activities report
5.3: Co-operative – Confirmation of account opening
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. No cheques were signed in advance of this meeting having received approval at the September meeting of the Finance Committee
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
|
|
6.2: The following cheques were signed out of meeting and retrospective approval was given on the proposal of Cllr Mrs Lewis, seconded by Cllr Weir and agreed.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0701 | 102706 | BT Payment Services Ltd | One Bill |
£89.71 |
| TC0702 | 102708 | Northumberland CC | TEN License |
£21.00 |
| CM0701 | 102709 | Northumbrian Water | Water rates |
£49.28 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £27.77 |
| PC0701 | T MOBILE | Phone credit | -£20.00 |
£7.77 |
| PC0702 | T MOBILE | Phone credit | -£10.00 |
-£2.23 |
6.4: The accounts for the month were presented for approval and the necessary cheques signed on the approval of Cllr Mrs Dargue, seconded by Cllr Mrs Lewis and agreed
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0703 | 102710 | Amble Development Trust | Newspage Aug/Oct |
£360.00 |
| TC0704 | 102696 | Royal British Legion | The Poppy Appeal |
£50.00 |
| TC0705 | 102711 | HMRC | Tax & NI month 7 |
£1110.13 |
| TC0706 | 102712 | ATC | Petty cash |
£52.23 |
| TC0707 | 102717 | I Hinson | Chairman’s Expenses |
£31.95 |
| TC0708 | 102719 | Star Fireworks | Maroon Rockets |
£100.80 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0702 | 102713 | Kens Auto Parts | Key cutting |
£4.96 |
| CM0703 | 102714 | Robson & Cowan | Belt replacement/repair |
£200.46 |
| CM0704 | 102715 | S & M Williams | Fuel |
£96.69 |
| CM0705 | 102716 | The Willows | Tree Survey |
£144.00 |
| CM0706 | 102718 | Greenlay | Drawbar/Hydraulic Fluid |
£329.75 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th September 2012.
| Date | Method | Payment to | Reason |
Amount |
| 11/09/12 | S/O | Confidential | Salaries & Wages |
£446.46 |
| 11/09/12 | S/O | Confidential | Salaries & Wages |
£981.21 |
| 11/09/12 | S/O | Confidential | Salaries & Wages |
£1046.10 |
| 11/09/12 | S/O | Confidential | Salaries & Wages |
£1567.26 |
| 28/09/12 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card. Cheque number 102722
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0701 | HM Land Registry | Search fees |
£12.00 |
Total £12.00
6.7: The following amounts have been received since the last Meeting and were presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0701 | Co-operative Funeralcare | INV26 |
£55.00 |
| RC0702 | Turner | INV34 |
Cash £10.00 |
| RC0703 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0704 | Zurich | Claim |
£381.85 |
| RC0705 | Stewart | INV35 |
Cash £10.00 |
| RC0706 | Co-operative Funeralcare | INV28 |
£440.00 |
| RC0707 | Clark | INV31 |
£115.00 |
| RC0708 | Santander | Interest |
£3.37 |
Total £1025.22
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of September 2012 were presented; copies are available on application to the Clerk.
8. REQUESTS FOR GRANT AID:
8.1: Royal British Legion – The Poppy Appeal – pursuant to Local Government Act 1972; Section 137 Cllr Hinson proposed a donation of £75 which was seconded by Cllr Mrs Lewis and agreed.
8.2: RNLI – Donation towards waterproof clothing for 1 member of Four Boys. – Members requested further information and this was deferred to the next meeting of the Finance Committee for a decision.
8.3: Choysez – Pending the receipt of further information on the group and what they do specifically in Amble, this item was deferred to the next meeting of the Finance Committee.
9. AGENDA ITEMS: None.
10. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday, 22nd November 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.
Public/Private P01: Consideration of Bus Shelter works – This item was deferred to the Town Council meeting. The meeting closed at 7.15pm