MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 22nd November 2012 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Councillor Hinson (Chairman), Arckless, Bilboe, Palin and Mrs Dargue together with the Clerk- Miss E Brown.
2. APOLOGIES: Cllr Weir and Cllr Mrs Lewis –the apologies were proposed for acceptance by Cllr Hinson, seconded by Cllr Arckless and agreed.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST: None.
4. RFO’s REPORT:
4.1: Bank reconciliation to end of September was done.
5. COMMUNICATIONS/INFORMATION:
5.1: BDO – Changes to extranet for local councils
5.2: HMRC – Preparing for PAYE Real Time Information (RTI)
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the October meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0801 | 102720 | The Poppy Appeal | Donation |
£75.00 |
6.2: The following cheques were signed out of meeting and required retrospective approval which was proposed by Cllr Hinson, seconded by Cllr Bilboe and agreed.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0802 | 102721 | United Carlton | Copier changes |
£20.35 |
| TC0803 | 102722 | BT Payment Services Ltd | One Bill |
£88.41 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £-2.23 |
| PC0801 | ATC | Petty cash release | +£52.23 |
£50.00 |
| PC0802 | Asda | Cleaning products | -£3.66 |
£46.34 |
| Correction | +£7.65 |
£53.99 |
6.4: The accounts for the month were presented for approval and the necessary cheques signed on the proposal of Cllr Hinson, seconded by Cllr Dargue and agreed.:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0804 | 102724 | Premier Design & Print | Christmas Card Printing |
£90.00 |
| TC0805 | 102725 | N & F Young | Masonry Paint/brush |
£23.98 |
| TC0806 | 102726 | Adam Douglas & Son | Solicitors fees |
£186.00 |
| TC0807 | 102727 | WH Smith | Ink cartridges |
£47.17 |
| TC0808 | 102728 | HMRC | Tax & NI |
£1123.65 |
| TC0809 | 102729 | Scribe 2000 | Financial software |
£294.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0801 | 102730 | Martin’s | Grave digging |
£280.00 |
| CM0802 | 102731 | Shaw & Sons | Register of Graves |
£192.00 |
| CM0803 | 102732 | S & M Williams | Fuel |
£115.33 |
| CM0804 | 102733 | MKM | Building materials |
£103.46 |
| CM0805 | 102724 | Premier Design & Print | Interment form printing |
|
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st October 2012.
| Date | Method | Payment to | Reason |
Amount |
| 01/10/12 | S/O | Confidential | Salaries & Wages |
£72.00 |
| 11/10/12 | S/O | Confidential | Salaries & Wages |
£468.03 |
| 11/10/12 | S/O | Confidential | Salaries & Wages |
£981.21 |
| 11/10/12 | S/O | Confidential | Salaries & Wages |
£1046.10 |
| 11/10/12 | S/O | Confidential | Salaries & Wages |
£1590.77 |
| 29/10/12 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: The following amounts have been received since the last Meeting and were presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0801 | Hetherington | INV47 |
£10.00 |
| RC0802 | J Grenfell &Son | INV42 |
£220.00 |
| RC0803 | Co-operative Funeralcare | INV33 |
£695.00 |
| RC0804 | Alistair Turner | INV43 |
£735.00 |
| RC0805 | HMRC | VAT reclaim |
£2956.52 |
| RC0806 | Priest | INV46 |
Cash £10.00 |
| RC0807 | Craggs | INV50 |
£10.00 |
| RC0808 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0809 | Alistair Turner | INV36 |
£30.00 |
| RC0810 | Go As You Pease Funerals | INV51 |
£735.00 |
| RC0811 | Santander | Interest |
£3.49 |
| RC0812 | Co-operative Funeralcare | INV 37,38 &40 |
£500.00 |
| RC0813 | Little | INV49 |
10.00 |
Total £5925.01
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of October 2012 were presented; copies are available on application to the Clerk.
8. REQUESTS FOR GRANT AID:
8.1: Great North Air Ambulance – pursuant to Section 137 of Local Government Act 1972, Cllr Bilboe proposed a donation to the amount of £70, this was seconded by Cllr Arckless and agreed.
8.2: RNLI – pursuant to Section 137 of Local Government Act 1972, Cllr Arckless proposed a donation of £350 which was seconded by Cllr Hinson and agreed.
8.3: Choysez – pursuant to Section 137 or Local Government Act 1972, Cllr Dargue proposed a grant of £50, inviting Choysez to resubmit in the new financial year when funding would allow. This was seconded by Cllr Arckless and agreed.
9. AGENDA ITEMS:
9.1: Consideration of a donation to St. Cuthbert’s Parish Church in lieu of badge making for Local Democracy week – Cllrs Arckless, Hinson, Palin all declared interest in this being members of the Parish Church. This would be deferred to a meeting of the Town Council.
9.2: Approval of up to £30 for transport of seats from/to HMP Northumberland to Amble was agreed on the proposal of Cllr Mrs Dargue, seconded by Cllr Arckless and agreed.
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 20th December 2012 following a meeting of the Cemeteries Management Committee in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.
The meeting closed at 7.00pm