MenuMinutes of Amble Town Council Cemeteries Management Committee Meeting held on Thursday 15th November 2012 at 6.30pm in the Town Council Office
1. PRESENT: Councillors Weir (Chairman), Bilboe, Hinson, Palin, Mrs Dargue and Mrs Lewis together with the Clerk, Miss Brown.
2. APOLOGIES FOR ABSENCE: None.
3. DECLARATIONS OF INTERESTS: None.
4. CLERKS REPORT:
4.1: Quote requested for plan of section M, plotting out of plan for sections P & N and ashes ongoing.
4.2: Register of grave spaces for section P ordered.
4.3: Response to queries raised on Cemetery Rules answered. Rules circulated to members and Funeral Directors
4.4: Response to queries raised on interment form answered. Interment form rolled out to funeral directors
4.5: Materials ordered for continuing works to memorial wall
4.6: Quotes requested for fence
4.7: Tree works expected to commence 3rd December.
4.8: Contractor hired to dig grave
5. VISITOR’S BOOK AND TIMESHEETS:
5.1: The Superintendent’s Futures Report will be presented for inspection by the Members.
5.2: The time sheets will be available for inspection
5.3: The Visitors’ Book is available for inspection at the office from Thursday afternoon.
The visitors’ book and time sheets were not available on this occasion.
6 Member’s Comments on the Future Report, Visitor’s Book, Timesheets and the condition of the Cemetery
The Clerk gave a report of the circumstances of hiring the contractor and his procedures.
7. COMMUNICATIONS: None.
8. AGENDA ITEMS:
8.1: Winter works – Fence bordering allotments The Chair and Vice Chair were delegated with the Clerk to spend an amount up to £1100 on the materials for the fence/gate and the hire of a post hold digger on the proposal of Cllr Palin, seconded by Cllr Dargue and agreed.
8.2: Memorial wall – The Clerk updated that the materials had been purchased and the work was being progressed.
8.3: Consideration of draft Cemeteries fees for 2013-14
| STANDARD FEE | PARISH RESIDENT FEE | |
| Grant of Exclusive right of burial up to 50 years; including right to erect memorial | £820 | £410 |
| Body of person exceeding 12 years of age: | ||
| Single depth Interment | £460 | £230 |
| Double depth Interment | £720 | £360 |
| Body of child exceeding 5 years and under 12 years | £340 | £170 |
| Body of child exceeding one month and under 5 years | £210 | £105 |
| Body of still born or child not exceeding one month (in designated area) | £50 | No charge |
| Grant of Exclusive Right of Burial for cremated remains; up to 50 years; including right to erect memorial | £500 | £250 |
| Burial of cremated remains | £240 | £120 |
| Scattering of Ashes –lifting of turf required | £160 | £80 |
| Grant of Right to Erect a Memorial (50 years)
For plots pre June 2011 |
£210 | £105 |
| Grant of Right to Erect/place a Vase/small Memorial (50 years) – For plots pre June 2011 | £110 | £55 |
| Right to place a Memorial vase (50 years) | £110 | £55 |
| Added Inscriptions | £60 | £30 |
| Assignment of deeds/Search fee per hour | £25 | £25 |
| Transfer of deeds | £40 | £40 |
| Natural Burials interment (single depth only) | £420 | £220 |
| Plaque on memorial wall small (10 years) | £120 | £60 |
| Plaque for memorial wall large (10 years) | £160 | £80 |
| Plaque on memorial wall extension (10 years) | £50 | £25 |
| Out of hours – additional charge | £200 | £100 |
– The fees were accepted with amendments on the proposal of Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
8.4: Consideration of draft Cemeteries budget for 2013-14
Cemeteries Budget – Draft
2011-12 2012-13 2013-14
Cemeteries Management
Rates 1100 1100 900
Heat & Light 400 550 650
Fuel & Oil 1300 1400 1500
Machine Repairs/Service 1150 1400 1500
Premises 500 500 500
Refuse 950 1100 1200
Maintenance & Materials 2100 2400 3200
Grave Digging Cover 300 400 400
Protective Clothing & Equipment 400 450 450
Small tools/small machinery replacement 400 600 700
Planting 400 600 600
Insurance 1200 1600 1500
Memorial Safety 200 200 200
Operatives Training 800 1000 1000
West Cemetery Development 3000 3500 3500
East Cemetery Maintenance 1000 500 1000
Large Machinery Replacement 4000 4000 4000
TOTAL CEMETERIES EXPENSES 22200 21300 22800
CEMETERIES INCOME 15000 16000 16000
PRECEPT ON TOWN 7200 5300 6800
The cemeteries draft budget was accepted on the proposal of Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
8.5: Consideration of memorial plaque request form – The Clerk was delegated to work on the form for approval by the Chair and Vice Chair.
8.6: Consideration sizes of memorial plaques sizes – Cllr Palin proposed a larger plaque to the size of 305mm x 205mm be available, this was seconded by Cllr Mrs Dargue and agreed.
9. INFORMATION ITEMS:
9.1: Final draft of West Cemetery Rules and Regulations – with amendments suggested, the final draft was delegated to the Clerk with Chair and Vice Chair to approve.
10. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday 20th December 2012 at 5.00p.m. in the Council Office, The Quayside
The meeting closed at 8.00pm