MenuYOU ARE INVITED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 20th December 2012 following a meeting of the Cemeteries Management Committee in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
13th December 2012
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the Code of Conduct).
1. PRESENT:
2. APOLOGIES:
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
4. RFO’s REPORT:
4.1: Bank opening hours changed – not notified by branch.
4.2: Bank error with standing orders
5. COMMUNICATIONS/INFORMATION:
5.1: Internal Auditor – Interim Audit 2012/13
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the November meeting. TC0901 was approved at the December Town Council meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0901 | 102734 | St Cuthberts Parish Church | Donation in lieu of badges |
£25.00 |
| TC0902 | 102735 | Great North Air Ambulance | Donation |
£70.00 |
| TC0903 | 102736 | RNLI | Donation |
£350.00 |
| TC0904 | 102737 | Choysez | Donation |
£50.00 |
6.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0905 | 102738 | BT Payment Services | One Bill |
£93.58 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £53.99 |
| PC0901 | T Mobile | Phone Credit | -£20.00 |
£33.99 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0906 | 102739 | Warkworth Harbour Commissioner | Office rent |
£1375.00 |
| TC0907 | 102740 | HMRC | Tax & NI month 9 |
£1094.41 |
| TC0908 | 102741 | Collingwood Legal | Solicitor fees |
£1188.00 |
| TC0909 | 102742 | Amble Development Trust | The Ambler |
£180.00 |
| TC0910 | 102446 | Barclaycard Commercial | Postage – Xmas reception |
£50.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0901 | 102743 | Arco Limited | PPE |
£113.66 |
| CM0902 | 102744 | The Willows Garden Centre | Tree maintenance |
£3660.00 |
| CM0903 | 102445 | Alnwick Timber | Fencing/ gate |
£968.55 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th November 2012.
| Date | Method | Payment to | Reason |
Amount |
| 08/11/12 | DD | Npower | Electric |
£34.64 |
| 12/11/12 | DD | Siemens Finance | Copier charges |
£93.15 |
| 12/11/12 | S/O | Confidential | Salaries & Wages |
£527.36 |
| 12/11/12 | S/O | Confidential | Salaries & Wages |
£988.51 |
| 12/11/12 | S/O | Confidential | Salaries & Wages |
£1061.66 |
| 12/11/12 | S/O | Confidential | Salaries & Wages |
£1579.51 |
| 13/11/12 | DD | Npower | Electric |
£66.81 |
| 28/11/12 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0901 | 27/11/12 | Post Office Ltd | Postage |
£50.00 |
Total £50.00
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0901 | Co-operative Funeralcare | INV 39 |
£970.00 |
| RC0902 | Bart Endean | INV 54 |
£30.00 |
| RC0903 | Co-operative Funeralcare | INV 48 |
£870.00 |
| RC0904 | Santander | Interest |
£3.37 |
Total £1873.37
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of November 2012 will be presented; copies are available on application to the Clerk.
A bank reconciliation to date will be presented.
8. REQUESTS FOR GRANT AID:
8.1: Alnwick Playhouse – pursuant to Local Government Act 1972 Section 145
9. AGENDA ITEMS:
9.1: Consideration of earmarked funds – The Clerk
9.2: Consideration of draft budget for approval at Town Council meeting – The Clerk
9.3: Approval of a letter to be signed by signatories to transfer a sum of £10,000 from the Santander Current Account to the Barclays Community Account – The Clerk
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 24th January 2013 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.