MenuYOU ARE INVITED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 22nd November 2012 at 6.30pm. in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
15th November 2012
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the National Code of Local Government Conduct).
1. PRESENT:
2. APOLOGIES:
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
4. RFO’s REPORT:
4.1: Bank reconciliation to end of September underway
5. COMMUNICATIONS/INFORMATION:
5.1: BDO – Changes to extranet for local councils
5.2: HMRC – Preparing for PAYE Real Time Information (RTI)
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the September meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0801 | 102720 | The Poppy Appeal | Donation |
£75.00 |
6.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0802 | 102721 | United Carlton | Copier changes |
£20.35 |
| TC0803 | 102722 | BT Payment Services Ltd | One Bill |
£88.41 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £-2.23 |
| PC0801 | ATC | Petty cash release | +£52.23 |
£50.00 |
| PC0802 | Asda | Cleaning products | -£3.66 |
£46.34 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0804 | 102724 | Premier Design & Print | Christmas Card Printing |
£90.00 |
| TC0805 | 102725 | N & F Young | Masonry Paint/brush |
£23.98 |
| TC0806 | 102726 | Adam Douglas & Son | Solicitors fees |
£186.00 |
| TC0807 | 102727 | WH Smith | Ink cartridges |
£47.17 |
| TC0808 | 102728 | HMRC | Tax & NI |
£1123.65 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0801 | 102729 | Shaw & Sons | Register of Graves |
£192.00 |
| CM0802 | 102730 | S & M Williams | Fuel |
£115.33 |
| CM0803 | 102731 | MKM | Building materials |
£103.46 |
| CM0804 | 102724 | Premier Design & Print | Interment form printing |
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6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st October 2012.
| Date | Method | Payment to | Reason |
Amount |
| 01/10/12 | S/O | Confidential | Salaries & Wages |
£72.00 |
| 11/10/12 | S/O | Confidential | Salaries & Wages |
£468.03 |
| 11/10/12 | S/O | Confidential | Salaries & Wages |
£981.21 |
| 11/10/12 | S/O | Confidential | Salaries & Wages |
£1046.10 |
| 11/10/12 | S/O | Confidential | Salaries & Wages |
£1590.77 |
| 29/10/12 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0801 | Hetherington | INV47 |
£10.00 |
| RC0802 | J Grenfell &Son | INV42 |
£220.00 |
| RC0803 | Co-operative Funeralcare | INV33 |
£695.00 |
| RC0804 | Alistair Turner | INV43 |
£735.00 |
| RC0805 | HMRC | VAT reclaim |
£2956.52 |
| RC0806 | Priest | INV46 |
Cash £10.00 |
| RC0807 | Craggs | INV50 |
£10.00 |
| RC0808 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0809 | Alistair Turner | INV36 |
£30.00 |
| RC0810 | Go As You Pease Funerals | INV51 |
£735.00 |
| RC0811 | Santander | Interest |
£3.49 |
Total £5415.01
All cash income is banked upon receipt
7: Acceptance of Spend/Budget Figures- YTD:
The figures for the month of October 2012 will be presented; copies are available on application to the Clerk.
8. REQUESTS FOR GRANT AID:
8.1: Great North Air Ambulance
8.2: RNLI – Deferred from October meeting
8.3: Choysez – Deferred from October meeting
9. AGENDA ITEMS:
9.1: Consideration of a donation to St. Cuthbert’s Parish Church in lieu of badge making for Local Democracy week
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 20th December 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.