MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 27th September 2012 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Councillor Hinson (Chairman), Arckless, Bilboe, Palin, Weir and Mrs Dargue together with the Clerk- Miss E Brown.
2. APOLOGIES: Cllr Mrs Lewis– holidays, this were proposed for acceptance by Cllr Hinson, seconded by Cllr Mrs Dargue and agreed.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST: None.
4. RFO’s REPORT:
4.1: Online banking being set up for viewing statements
4.2: VAT to be reclaimed updating
4.3: Co-operative Bank application sent off.
5. COMMUNICATIONS: None.
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the August meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0601 | 102686 | Alnwick Stroke Club | Donation |
£100.00 |
6.2: The following cheques were signed out of meeting retrospective approval was given on the proposal of Cllr Mrs Dargue, seconded by Cllr Palin and agreed.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0602 | 102687 | BT Payment Services Ltd | One Bill |
£88.34 |
| TC0603 | 102688 | SLCC Northumberland | Branch training day |
£30.00 |
| TC0604 | 102689 | Hirst Conservation | Condition Survey |
£300.00 |
| TC0605 | 102690 | Barclaycard Commercial | See below |
£92.64 |
| TC0606 | 102691 | SLCC | Membership |
£175.00 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £3.78 |
| PC0601 | Asda | Refund – telephone | +£23.99 |
£27.77 |
6.4: The accounts for the month were presented for approval and the necessary cheques signed on the proposal of Cllr Bilboe, seconded by Cllr Palin and agreed.
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0607 | 102692 | HMRC | Tax & NI Month 6 |
£1120.28 |
| TC0608 | 102693 | Warkworth Harbour Commissioner | Rent |
£1375.00 |
| TC0609 | 102694 | Staples | Envelopes/Ink |
£54.02 |
| TC0610 | 102695 | D Buddle | Seat works |
£385.00 |
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| TC0612 | 102703 | FC AMBLE JUNIORS UNDER 11 | Donation Goalposts |
£200.00 |
| TC0613 | 102704 | NALC | Chairman refresher |
£30.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0601 | 102697 | Arco Limited | Signage |
£33.37 |
| CM0602 | 102698 | Robson & Cowan | Strimmerheads |
£62.98 |
| CM0603 | 102699 | S &M Williams | Fuel |
£188.50 |
| CM0604 | 102700 | Lawrences | Materials |
£39.99 |
| CM0605 | 102701 | HJ Henderson | Roof repair/spray |
£150.00 |
| CM0606 | 102702 | T Dawson Ltd | Supply + Install Lights |
£90.00 |
| CM0607 | 102704 | T Dawson Ltd | Mains checks/install |
£469.20 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th August 2012.
| Date | Method | Payment to | Reason |
Amount |
| 07/08/12 | DD | Npower | Electric |
£296.98 |
| 10/08/12 | DD | Siemens Finance | Copier Finance |
£153.15 |
| 13/08/12 | SO | Confidential | Salaries & Wages |
£458.48 |
| 13/08/12 | SO | Confidential | Salaries & Wages |
£981.21 |
| 13/08/12 | SO | Confidential | Salaries & Wages |
£1046.10 |
| 13/08/12 | SO | Confidential | Salaries & Wages |
£1638.27 |
| 14/08/12 | DD | Npower | Electric |
£39.27 |
| 15/08/12 | DD | Npower | Electirc |
£61.51 |
| 22/08/12 | SC | Stopped cheques | Charge x 2 |
£25.00 |
| 28/08/12 | SO | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card and were proposed for acceptance by Cllr Bilboe, seconded by Cllr Weir and agreed.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0601 | 07/09/12 | Post Office Ltd | Postage |
£34.50 |
| GP0602 | 11/09/12 | Post Office Ltd | Postage/Town Trail |
£35.14 |
| GP0603 | 19/09/12 | Asda | BT Telephone |
£23.00 |
Total £92.64
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0601 | HMRC | VAT |
£549.92 |
| RC0602 | Shepherd | INV30 |
£105.00 |
| RC0603 | Santander | Interest |
£3.48 |
| RC0604 | Santander | Interest |
£94.02 |
| RC0605 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0606 | Northumberland County Council | Precept |
£53795.00 |
| RC0607 | Amble Photographic Group | Donation |
£10.00 |
| RC0608 | Jacob Conroy | INV 25 |
£30.00 |
| RC0609 | Alistair Turner | INV 27 & 29 |
£325.00 |
| RC0610 | CWGC | Fee |
£45.00 |
| RC0611 | Morris | INV 32 |
Cash £10.00 |
Total £54977.42
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of August 2012 will be presented; copies are available on application to the Clerk.
A bank reconciliation do date will also be available
8. REQUESTS FOR GRANT AID:
8.1: Amble Dock Football Club – Local Government (Miscellaneous Provisions) Act 1976 section 19. This would be deferred pending receipt of further information.
9. AGENDA ITEMS:
9.1: Consideration to recommendation to Town Council to vire funds from Community and Environmental Fund for Chairman’s expenses for Christmas reception – The Clerk recommended viring an amount of upto £250 if necessary from the Community and Environmental into the Chairmans allowance to cover potential costs of the Christmas Reception. This was proposed by Cllr Bilboe, seconded by Cllr Arckless and agreed. Expenditure for the Christmas reception was covered under Local Government Act 1972 Section 137. The reception would take place on Friday 14th December.
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 25th October 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.
The meeting closed at 7.15pm