MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 26th July 2012 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Councillor Hinson (Chairman), Bilboe, Weir and Mrs Lewis together with the Clerk- Miss E Brown.
2. APOLOGIES: Cllrs Arckless– other meeting, Palin- family commitments and Mrs Dargue- holiday, had submitted their apologies; these were proposed for acceptance by Cllr Mrs Lewis, seconded by Cllr Weir and agreed.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST: None.
4. RFO’s REPORT:
4.1: Cheque number 102569 (£50,000 – Co-operative) cancelled to be re-issued below
4.2: Cheque number 102648 (£8.25 – Fir Tree Nursery) cancelled to be reissued below
4.3: Clerk checking VAT claim
5. COMMUNICATIONS: None.
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the July meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0401 | 102660 | Amble Development Trust | Pavilion Renovations |
£2000.00 |
| TC0402 | 102661 | Amble Youth Project | Donation |
£500.00 |
6.2: The following cheques were signed out of meeting and retrospective approval was given on the proposal of Cllr Mrs Lewis, seconded by Cllr Weir and agreed.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0403 | 102658 | BT Payment Services Ltd | One Bill |
£90.68 |
| CM0401 | 102659 | Northumbrian Water | Metered charges |
£19.29 |
| TC0404 | 102662 | ATC | Petty cash |
£50.00 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £4.17 |
| PC0401 | T Mobile | Phone credit | -£20.00 |
-£24.17 |
| PC0402 | Amble Hardware | 60w Light Bulb | -£0.69 |
-£24.86 |
6.4: The accounts for the month were presented and cheques signed on the proposal of Cllr Weir, seconded by Cllr Mrs Lewis and agreed.
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0405 | 102663 | Stone Technical | Lightening Conductor |
£125.69 |
| TC0406 | 102664 | HMRC | Tax & NI Month 4 |
£1130.08 |
| TC0407 | 102665 | Kens Auto Parts | Key cutting |
£31.68 |
| TC0408 | 102668 | Amble Town Council | Co-operative Account |
£50000.00 |
| TC0409 | 102670 | Staples | Stationary |
£43.72 |
| TC0410 | 102671 | Npower | Electricity Office |
£296.68 |
| TC0411 | 102673 | PD Quick | Photograph Printing |
£12.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0402 | 102666 | S & M Williams | Fuel June 2012 |
£107.24 |
| CM0403 | 102667 | Arco | ‘No dogs’ signage |
£48.92 |
| CM0404 | 102669 | Fir Tree Nursery | Planting |
£8.25 |
| CM0405 | 102667 | Arco | Wildflower signage |
£26.92 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th June 2012.
| Date | Method | Payment to | Reason |
Amount |
| 11/06/2012 | SO | Confidential | Salaries & Wages |
£436.38 |
| 11/06/2012 | SO | Confidential | Salaries & Wages |
£987.71 |
| 11/06/2012 | SO | Confidential | Salaries & Wages |
£1046.10 |
| 11/06/2012 | SO | Confidential | Salaries & Wages |
£1550.05 |
| 28/06/2012 | SO | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card; approval was given for cheque number 102672 on the proposal of Cllr Mrs Lewis, seconded by Cllr Weir and agreed.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0401 | 26/06/12 | Vaccumworld | Hoover bags |
£10.89 |
| GP0402 | 16/07/12 | Post Office | Postage |
£100.00 |
| GP0403 | 05/07/12 | Barclay card Commercial* | Late Payment Fee |
£25.00 |
| GP0404 | 21/07/12 | Barclaycard Commercial* | Interest |
£2.83 |
Total £138.72
* Payment was sent 1st class on 29th June for June Statement
After a discussion, Cllr Mrs Lewis proposed setting up a direct debit to pay the balance on the due date. This was seconded by Cllr Weir and agreed.
6.7: The following amounts have been received since the last Meeting and were presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0401 | J Shepherd | Inv 17 |
Cash -£10.00 |
| RC0402 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0403 | Santander | Interest |
£3.37 |
| RC0404 | Co-operative Funeralcare | INV 16 |
£1565.00 |
| RC0405 | Codrington | INV20 |
Cash – £10.00 |
Total £1598.37
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of July 2012 were presented and approved on the proposal of Cllr Bilboe, seconded by Cllr Mrs Lewis and agreed; copies are available on application to the Clerk.
8. REQUESTS FOR GRANT AID:
8.1: Amble Dock Football Club – Local Government (Miscellaneous Provisions) Act 1976 section 19 Cllr Bilboe requested more information on what types of fundraising the team do proposing this be deferred to the August meeting of the Finance Committee. This was seconded by Cllr Weir with 3 in favour.
9. AGENDA ITEMS: None.
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 30th August 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble. The meeting closed at 7.20pm