YOU ARE INVITED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 25th October 2012 at 6.30pm. in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
18th October 2012
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the National Code of Local Government Conduct).
1. PRESENT:
2. APOLOGIES:
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
4. RFO’s REPORT:
4.1: VAT claim form 126 submitted for period 01/04/2012 to 30/09/2012
4.2: Interim internal audit carried out
5. COMMUNICATIONS:
5.1: Receipt received from FC Amble Juniors – will contact at a later date for photo presentation.
5.2: Youth Project – Summer activities report
5.3: Co-operative – Confirmation of account opening
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the September meeting.
Ref | Cheque number | Payment made to | Reason |
Gross amount |
|
6.2: The following cheques were signed out of meeting and required retrospective approval
Ref | Cheque number | Payment made to | Reason |
Gross amount |
TC0701 | 102706 | BT Payment Services Ltd | One Bill |
£89.71 |
TC0702 | 102708 | Northumberland CC | TEN License |
£21.00 |
CM0701 | 102709 | Northumbrian Water | Water rates |
£49.28 |
6.3: The following payments have been made/ received using petty cash.
Ref | Payment to/from | Reason | Amount |
Balance £27.77 |
PC0701 | T MOBILE | Phone credit | -£20.00 |
£7.77 |
PC0702 | T MOBILE | Phone credit | -£10.00 |
-£2.23 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
Ref | Cheque Number | Payment made to | Reason |
Gross amount |
TC0703 | 102710 | Amble Development Trust | Newspage Aug/Oct |
£360.00 |
TC0704 | 102696 | Royal British Legion | The Poppy Appeal – wreaths |
£50.00 |
TC0705 | 102711 | HMRC | Tax & NI month 7 |
£1110.13 |
TC0706 | 102712 | ATC | Petty cash |
£52.23 |
CEMETERIES MANAGEMENT COMMITTEE
CM0702 | 102713 | Kens Auto Parts | Key cutting |
£4.96 |
CM0703 | 102714 | Robson & Cowan | Belt replacement/repair |
£200.46 |
CM0704 | 102715 | S & M Williams | Fuel |
£96.69 |
CM0705 | 102716 | The Willows | Tree Survey |
£144.00 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th September 2012.
Date | Method | Payment to | Reason |
Amount |
11/09/12 | S/O | Confidential | Salaries & Wages |
£446.46 |
11/09/12 | S/O | Confidential | Salaries & Wages |
£981.21 |
11/09/12 | S/O | Confidential | Salaries & Wages |
£1046.10 |
11/09/12 | S/O | Confidential | Salaries & Wages |
£1567.26 |
28/09/12 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card.
Ref | Date | Payment made to | Reason |
Gross amount |
GP0701 | HM Land Registry | Search fees |
£12.00 |
Total £12.00
6.7: The following amounts have been received since the last Meeting and will be presented for information:
Ref | Payment received from | Reason |
Amount |
RC0701 | Co-operative Funeralcare | INV26 |
£55.00 |
RC0702 | Turner | INV34 |
Cash £10.00 |
RC0703 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
RC0704 | Zurich | Claim |
£381.85 |
RC0705 | Stewart | INV35 |
Cash £10.00 |
RC0706 | Co-operative Funeralcare | INV28 |
£440.00 |
RC0707 | Clark | INV31 |
£115.00 |
RC0708 | Santander | Interest |
£3.37 |
Total £1025.22
All cash income is banked upon receipt
7: Acceptance of Spend/Budget Figures- YTD:
The figures for the month of September 2012 will be presented; copies are available on application to the Clerk.
A bank reconciliation do date will also be available
8. REQUESTS FOR GRANT AID:
8.1: Royal British Legion – The Poppy Appeal – Local Government Act 1972; Section 137
8.2: RNLI – Donation towards waterproof clothing for 1 member of Four Boys. – Local Government Act 1972; Section 137
9. AGENDA ITEMS:
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 22nd November 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.
Private P01: Consideration of Bus Shelter works