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Fourways 2 6 Dilston Terrace, Amble, Northumberland, NE65 0DT
Tel: 01665 714695 | Email: ask@amble.gov.uk

Finance Committee Agenda 25th October 2012

YOU ARE INVITED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 25th October 2012 at 6.30pm. in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:

 

                                                                                                BY ORDER OF Elaine Brown

                                                                                                                         Town Clerk

                                                                                                                           18th October 2012

A G E N D A

Declaration of Interest by Members and Officers

Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the National Code of Local Government Conduct).

 

1. PRESENT:

 

2. APOLOGIES:

 

3. ACCEPTANCE OF DECLARATIONS OF INTEREST:

 

4. RFO’s REPORT:

4.1: VAT claim form 126 submitted for period 01/04/2012 to 30/09/2012

4.2: Interim internal audit carried out

 

5. COMMUNICATIONS:

5.1: Receipt received from FC Amble Juniors – will contact at a later date for photo presentation.

5.2: Youth Project – Summer activities report

5.3: Co-operative – Confirmation of account opening

 

6. ACCOUNTS PAYABLE & RECEIPTS:

6.1. The following cheques were signed in advance of this meeting having received approval at the September meeting.

Ref Cheque number Payment made to Reason

Gross amount

       

 

6.2: The following cheques were signed out of meeting and required retrospective approval

Ref Cheque number Payment made to Reason

Gross amount

TC0701 102706 BT Payment Services Ltd One Bill

£89.71

TC0702 102708 Northumberland CC TEN License

£21.00

CM0701 102709 Northumbrian Water Water rates

£49.28

6.3: The following payments have been made/ received using petty cash.

Ref Payment to/from Reason Amount

Balance

£27.77

PC0701 T MOBILE Phone credit -£20.00

£7.77

PC0702 T MOBILE Phone credit -£10.00

-£2.23

6.4: The accounts for the month will be presented for approval and the necessary cheques signed:

TOWN COUNCIL

Ref Cheque Number Payment made to Reason

Gross amount

TC0703 102710 Amble Development Trust Newspage Aug/Oct

£360.00

TC0704 102696 Royal British Legion The Poppy Appeal – wreaths

£50.00

TC0705 102711 HMRC Tax & NI month 7

£1110.13

TC0706 102712 ATC Petty cash

£52.23

CEMETERIES MANAGEMENT COMMITTEE

CM0702 102713 Kens Auto Parts Key cutting

£4.96

CM0703 102714 Robson & Cowan Belt replacement/repair

£200.46

CM0704 102715 S & M Williams Fuel

£96.69

CM0705 102716 The Willows Tree Survey

£144.00

6.5: The following amounts have been paid by standing order/direct debit showing on bank statements                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 at 30th September 2012.

Date Method Payment to Reason

Amount

11/09/12 S/O Confidential Salaries & Wages

£446.46

11/09/12 S/O Confidential Salaries & Wages

£981.21

11/09/12 S/O Confidential Salaries & Wages

£1046.10

11/09/12 S/O Confidential Salaries & Wages

       £1567.26

28/09/12 S/O Confidential Salaries & Wages

£42.56

6.6: Government Procurement card purchases

The following purchases were made on the Government Procurement Card.

Ref Date Payment made to Reason

Gross amount

GP0701   HM Land Registry Search fees

£12.00

                                                                                                                                             Total £12.00

6.7: The following amounts have been received since the last Meeting and will be presented for information:

Ref Payment received from Reason

Amount

RC0701 Co-operative Funeralcare INV26

£55.00

RC0702 Turner INV34

Cash  £10.00

RC0703 Safe Harbour Christian Fellowship Donation

£10.00

RC0704 Zurich Claim

£381.85

RC0705 Stewart INV35

Cash  £10.00

RC0706 Co-operative Funeralcare INV28

£440.00

RC0707 Clark INV31

£115.00

RC0708 Santander Interest

£3.37

                                                                                                                   Total £1025.22

All cash income is banked upon receipt

 

7: Acceptance of Spend/Budget Figures- YTD:

The figures for the month of September 2012 will be presented; copies are available on application to the Clerk. 

A bank reconciliation do date will also be available

 

8.  REQUESTS FOR GRANT AID:

8.1: Royal British Legion – The Poppy Appeal – Local Government Act 1972; Section 137

8.2: RNLI – Donation towards waterproof clothing for 1 member of Four Boys. – Local Government Act 1972; Section 137

 

9.  AGENDA ITEMS:

 

10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 22nd November 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.

 

Private    P01: Consideration of Bus Shelter works