MenuYOU ARE SUMMONED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 26th July 2012 at 6.30pm. in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
19th July 2012
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the National Code of Local Government Conduct).
1. PRESENT:
2. APOLOGIES:
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
4. RFO’s REPORT:
4.1: Cheque number 102569 (£50,000 – Co-operative) cancelled to be re-issued below
4.2: Cheque number 102648 (£8.25 – Fir Tree Nursery) cancelled to be reissued below
4.3: Clerk investigated VAT claim
5. COMMUNICATIONS: None.
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1. The following cheques were signed in advance of this meeting having received approval at the July meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0401 | 102660 | Amble Development Trust | Pavilion Renovations |
£2000.00 |
| TC0402 | 102661 | Amble Youth Project | Donation |
£500.00 |
6.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0403 | 102658 | BT Payment Services Ltd | One Bill |
£90.68 |
| CM0401 | 102659 | Northumbrian Water | Metered charges |
£19.29 |
| TC0404 | 102662 | ATC | Petty cash |
£50.00 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £4.17 |
| PC0401 | T Mobile | Phone credit | -£20.00 |
-£24.17 |
| PC0402 | Amble Hardware | 60w Light Bulb | -£0.69 |
-£24.86 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0405 | 102663 | Stone Technical | Lightening Conductor |
£125.69 |
| TC0406 | 102664 | HMRC | Tax & NI Month 4 |
£1130.08 |
| TC0407 | 102665 | Kens Auto Parts | Key cutting |
£31.68 |
| TC0408 | 102668 | Amble Town Council | Co-operative Account |
£50000.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0402 | 102666 | S & M Williams | Fuel June 2012 |
£107.24 |
| CM0403 | 102667 | Arco | ‘No dogs’ signage |
£13.39 |
| CM0404 | 102669 | Fir Tree Nursery | Planting |
£8.25 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th June 2012.
| Date | Method | Payment to | Reason |
Amount |
| 11/06/2012 | SO | Confidential | Salaries & Wages |
£436.38 |
| 11/06/2012 | SO | Confidential | Salaries & Wages |
£987.71 |
| 11/06/2012 | SO | Confidential | Salaries & Wages |
£1046.10 |
| 11/06/2012 | SO | Confidential | Salaries & Wages |
£1550.05 |
| 28/06/2012 | SO | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The following purchases were made on the Government Procurement Card and paid as cheque number.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0401 | 26/06/12 | Vaccumworld | Hoover bags |
£10.89 |
| GP0402 | 16/07/12 | Post Office | Postage |
£100.00 |
Total £110.89
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0401 | J Shepherd | Inv 17 |
Cash -£10.00 |
| RC0402 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0403 | Santander | Interest |
£3.37 |
| RC0404 | Co-operative Funeralcare | INV 16 |
£1565.00 |
Total £1588.37
All cash income is banked upon receipt
7: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of July 2012 will be presented; copies are available on application to the Clerk.
A bank reconciliation do date will also be available
8. REQUESTS FOR GRANT AID:
8.1: Amble Dock Football Club – Local Government (Miscellaneous Provisions) Act 1976 section 19
9. AGENDA ITEMS: None.
10. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 30th August 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.