MenuMinutes of the Annual General Meeting of Amble Town Council held on Thursday 10th May 2012 at 6.00pm in The Council Office, The Quayside, Amble.
PRESENT: Cllrs Bilboe(Chairman), Hinson, Arckless, Palin, Weir, Mrs Lewis, Mrs Dargue, Miss Morrison and Rev’d Nicholson with the Clerk Miss Brown.
Also in attendance were County Councillor Jeff Watson and Gazette Reporter James Willoughby.
APOLOGIES: None.
1. ELECTION OF MAYOR and CHAIRMAN FOR 2012-13 :
To elect a Chairman/Mayor – The Chairman opened the meeting by welcoming all and giving a report expressing his enjoyment of his time as Mayor. Then Cllr Bilboe invited proposals for Mayor/Chairman of the forthcoming year.
Cllr Hinson was proposed by Cllr Bilboe (retiring Chairman), this was seconded by Cllr Arckless.
Cllr Weir was proposed by Cllr Miss Morrison, this was seconded by Cllr Rev’d Nicholson.
The nominations were put to the vote with the majority in favour of Cllr Hinson.
The Chairman/Mayor’s Acceptance of Declaration of Office was signed and witnessed by the Clerk as Proper Officer to the Council.
The Chairman thanked Cllr Bilboe and the members and informed he looked forward to the coming year in office when he hoped a number of outstanding items would be completed ready for the start of a newly elected Council next year.
2. ELECTION OF DEPUTY MAYOR and VICE CHAIRMAN FOR 2012-13:
To elect a Deputy Mayor/Vice Chairman – The Chairman invited proposals for Deputy Mayor/Vice Chairman.
Cllr Weir was proposed by Cllr Arckless and seconded by Cllr Mrs Lewis. This was agreed unanimously.
3. DECLARATION OF INTERESTS:
No interests were declared. The Clerk would forward all members a change of financial interests form so that all records could be brought up to date.
4. APPOINTMENT OF COMMITTEES and GROUPS FOR 2012-13:,
4.1: Cemeteries Management
Committee Members: Cllrs Bilboe, Hinson, Palin, Weir, Mrs Dargue and Mrs Lewis (6)
Chairman: Cllr Weir was proposed by Cllr Mrs Lewis, seconded by Cllr Dargue and agreed.
Vice – Chairman: Cllr Palin was proposed by Cllr Weir, seconded by Cllr Mrs Lewis and agreed.
4.2: Finance
Committee Members: Cllrs Arckless, Hinson, Palin, Weir, Mrs Dargue and Mrs Lewis (6)
Chairman: Cllr Hinson was proposed by Cllr Mrs Lewis, seconded by Cllr Drague and agreed.
Vice – Chairman: Cllr Mrs Dargue was proposed by Cllr Mrs Lewis, seconded by Cllr Hinson and agreed.
4.3: Allotment and Playgrounds
Committee Members: Cllrs Palin, Weir, Mrs Dargue, Mrs Lewis, Miss Morrison and Rev’d Nicholson (6)
Chairman: Cllr Mrs Lewis was proposed by Cllr Weir, seconded by Cllr Palin and agreed.
Vice – Chairman: Cllr Palin was proposed by Cllr Mrs Lewis, seconded by Cllr Weir and agreed.
4.4: Planning Committee
Committee Members: Cllrs Bilboe, Hinson, Palin, Mrs Dargue, Mrs Lewis, Miss Morrison and Rev’d Nichlolson. (7)
Chairman: Cllr Hinson was proposed by Cllr Bilboe, seconded by Cllr Mrs Dargue and agreed.
Vice – Chairman: Cllr Miss Morrison was proposed by Cllr Mrs Lewis, seconded by Cllr Mrs Dargue and agreed
5. APPOINTMENT OF REPRESENTATIVES TO PARTNERSHIPS/OUTSIDE BODIES:
It was agreed that the following Councillors would represent the Town Councils on outside bodies and partnerships during the year 2012-13, preferably bring written/typed reports back to the Council.
| Organisation | Councillor for 2012-13 |
| Amble Action Group | Cllr Miss Morrison |
| Amble Business Club | Cllr Weir |
| Amble Community Forum | Cllr Mrs Dargue |
| Amble Development Trust | Cllr Weir |
| Amble Welfare Partnership | Cllr Weir |
| Amble Youth Project x2 | Cllr Miss Morrison |
| Cllr Weir | |
| Druridge Bay Coal and Coast Project | Cllr Rev’d Nicholson |
| LMAPS | Cllr Mrs Dargue |
| Northumbria Police Community Forum | Cllr Rev’d Nicholson |
| Northumberland Association of Local Councils | Cllr Weir |
| Pride in Amble | Cllr Rev’d Nicholson |
| Community Action Northumberland | Cllr Weir |
6. BANKING ARRANGEMENTS:
6.1: Barclays Community Account: Signatories- Cllrs Mrs Lewis, Rev Nicholson, Cllrs Bilboe and Hinson.
6.2: Barclays Business Premium Account: Signatories – As above
6.3: Santander Community Instant Reserve: Cllrs Mrs Lewis and Arckless.
6.4: Sandander 30 Day Notice: Signatories – As 6.3
6.5: Co-operative Guaranteed Investment Fund – Cllrs Mrs Lewis, Bilboe, Hinson and Arckless
It was unanimously agreed to re-appoint the current signatories to sign cheques on behalf of the Council with the Clerk as Responsible Financial Officer to countersign all payments.
Cllr Bilboe would be added as signatory to the Santander Accounts as it was felt to be best practice to have a minimum of 3 signatories.
7. APPOINTMENT OF INTERNAL AUDITOR:
7.1: Peter Basnett was to be re-appointed at the Internal Auditor on the proposal of Cllr Arckless, seconded by Cllr Mrs Lewis and agreed.
8. APPOINTMENT OF INSURER:
8.1: Zurich would be re-appointed at the Insurer of the Council on the proposal of Cllr Mrs Lewis, seconded by Cllr Hinson and agreed.
9. AGREEMENT TO PAY ANNUAL SUBSCRIPTIONS:
9.1: Northumberland Association of Local Councils
9.2: Society of Local Council Clerks
9.3: Local Councils Update
9.4: The Institute of Crematorium and Cemetery Management
9.5: RoSPA – Playground Inspection
9.6: Marine Conservation Society
The payment of annual subscriptions to the above associations was agreed unanimously.
10. DATES AND TIMES OF MEETINGS FROM MAY 2012 TO MAY 2013:
The meeting dates and times as per the schedule were agreed unanimously. A copy is available on request from the Clerk. The meeting closed at 6.45pm.