MenuYOU ARE SUMMONED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 26th April 2012 at 6.30pm approx. (in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
20th April 2012
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the National Code of Local Government Conduct).
1. PRESENT:
2. APOLOGIES:
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
4. RFO’s REPORT:
4.1: Email to Zurich confirming PAYE reference number as per their requirements under the Employers’ Liability Tracing Office.
4.2: Cheque number 102569 to the value of £50,000 cancelled. To be reissued as detailed in 6.4.
4.3: Email to Vitalise declining visit to centre in Southport
4.4: Cheque number 102593 cancelled
5. COMMUNICATIONS:
5.1:.Thank you card/receipt and feedback forms received from Children and Families First for donation paid in January – attached to invoice.
5.2: Thank you letter/receipt received from Age UK Northumberland following donation paid in March
5.3: Thank you letter/receipt received from Community Action Northumberland for donation paid in March
5.4: Receipt/thank you letter received from Citizens Advice Bureau
6. ACCOUNTS PAYABLE & RECEIPTS:
6.1: The following cheques were signed in advance of this meeting having received approval at the March meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0101 | 102597 | Citizens Advice Bureau | Donation |
£285.00 |
6.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC0102 | 102598 | BT Payment Services | One Bill |
£88.09 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £4.37 |
| PC0101 | ATC | Petty cash | +£45.00 |
£49.37 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0103 | 102598 | Northumberland County Council | 4 x Lime Trees |
£312.00 |
| TC0104 | 102599 | Amble Development Trust | Newspage |
£180.00 |
| TC0105 | 102600 | Safechem | Toilet rolls/hand towels |
£82.61 |
| TC0106 | 102601 | HMRC | Tax & NI Mth 1 |
£1127.57 |
| TC0107 | 102602 | Amble Town Council | Balance transfer |
£50,000 |
CEMETERIES MANAGEMENT COMMITTEE
| CM0101 | 102603 | Lawrences | Materials |
£47.55 |
| CM0102 | 102604 | S & M Williams | Fuel (March) |
£70.24 |
| CM0103 | 102605 | T Dawson | Light repair |
£36.00 |
| CM0104 | 102606 | ICCM | Annual Subscription |
£90.00 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st March 2012.
| Date | Method | Payment to | Reason |
Amount |
| 12/03/12 | S/O | Confidential | Salaries & Wages |
£429.54 |
| 12/03/12 | S/O | Confidential | Salaries & Wages |
£966.97 |
| 12/03/12 | S/O | Confidential | Salaries & Wages |
£1031.86 |
| 12/03/12 | S/O | Confidential | Salaries & Wages |
£1525.53 |
| 28/03/12 | S/O | Confidential | Salaries & Wages |
£42.56 |
| 30/03/12 | S/O | Confidential | Salaries & Wages |
£72.00 |
6.6: Government Procurement card purchases
No purchases were made on the Government Procurement Card.
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0101 | Co-operative Funeralcare | INV 25 & 26 |
£630.00 |
| RC0102 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC0103 | H Harrington |
£10.00 |
|
| RC0104 | D Parks |
cash £10.00 |
|
| RC0105 | Alistair Turner | Invoice 28 |
£100.00 |
| RC0106 | Northumberland County Council | Precept |
£53795.00 |
| RC0107 | JG Memorials | Invoice 1 |
£55.00 |
| RC0108 | Santander | Interest |
£3.48 |
Total £54613.48
All cash income is banked upon receipt
8: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of March 2012 will be presented; copies are available on application to the Clerk.
A bank reconciliation do date will also be available
7. REQUESTS FOR GRANT AID:
7.1: FC Amble Juniors – Request for funding for new goal posts as per new legislation – Local Government (Miscellaneous Provisions) Act 1976 section 19
7.2: Amble Development Trust – Request for £2000 funding towards Welfare Pavilion Restoration
7.3: Pride in Amble – Request for £100 donation
8. AGENDA ITEMS:
8.1: Confirmation of additional payment to Pride in Amble from ‘Community and Environmental’ budget head – The Clerk
8.2: Consideration of Financial Risk Assessment, last updated July 2010 – The Clerk
8.3: Consideration of Statement of Internal Control – The Clerk
9. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 24th May 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble