MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 23rd February 2012 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Councillors Mrs Lewis (Chairman), Bilboe, Hinson and Weir together with the Clerk- Miss E Brown.
2. APOLOGIES: Cllrs Arckless, Miss Morrison and Mrs Dargue who were in attendance at other meetings was proposed for acceptance by Cllr Bilboe, seconded by Cllr Hinson and agreed.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
4. RFO’s REPORT:
4.1: Email to St Cuthbert’s First School PTA stating grant request deferred to February meeting to allow time to submit grant application form and supporting documents.
4.2: Letter of thanks received from Amble Development Trust and informing that fencing has now been ordered and will commence as soon as practical.
4.3: Telephone call from Santander confirming processing of bank transfers.
4.4: Email to internal auditor querying available dates for audit in April
4.5: VAT reclaim submitted for period 01/09/11 to 31/01/12
5. COMMUNICATIONS:
5.1: Amble Development Trust request for letter supporting Welfare Pavilion project restoration with a small allocation of funding. £2000 was agreed in the 2010-11 financial year however the money was not claimed in that financial year. Cllr Mrs Lewis proposed sending the Trust a letter stating it has always been Council practice that a request is only considered against the current year’s budget allocation therefore a new application would need to be made if grant funding was still desired. The Grants policy was to be looked at under the current review. This was seconded by Cllr Weir and agreed. A letter requesting support would be deferred to the meeting of the Town Council.
6.ACCOUNTS PAYABLE & RECEIPTS:
6.1: The following cheques were signed in advance of this meeting having received approval at the January meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC1101 | 102559 | Children & Families First | Donation |
£100.00 |
| TC1102 | 102560 | Great North Air Ambulance | Donation |
£100.00 |
| TC1103 | 102561 | Amble Development Trust | Donation |
£1000.00 |
6.2: The following cheques were signed out of meeting and required retrospective approval which was agreed on the proposal of Cllr Bilboe, seconded by Cllr Hinson.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC1104 | 102562 | npower | Meeting room electric |
£23.53 |
| CM1101 | 102563 | npower | Cemetery Electric |
£38.70 |
| TC1105 | 102564 | BT | Telephone/Internet |
£83.86 |
| TC1106 | 102565 | NCC | ECDL Extra |
£144.00 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £24.75 |
| PC1101 | Chapmans | Fountain ink cartridge | -£2.75 |
£22.00 |
| PC1102 | T Mobile | Phone credit | -£20.00 |
£2.00 |
6.4: The accounts for the month were presented for approval and the necessary cheques signed on the proposal of Cllr Hinson, seconded by Cllr Mrs Lewis.
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC1107 | 102566 | Amble Development Trust | News page |
£180.00 |
| TC1108 | 102567 | HMRC | Tax and NI month 11 |
£1147.98 |
| TC1109 | 102568 | ATC | Petty cash |
£48.00 |
| TC1110 | 102569 | Co-operative Investment | Investment |
£50000.00 |
| TC1111 | 102570 | Marine Conservation Society | Membership |
£35.00 |
| TC1112 | 102573 | United Carlton | Copier Charges |
£14.45 |
| TC1113 | 102574 | Impact Technical | Deposit Firework display |
£1000.00 |
CEMETERIES MANAGEMENT COMMITTEE
| CM1102 | 102572 | E & A M Williams | Fuel |
£12.73 |
| CM1103 | 102571 | DP Builders | Memorial Wall |
£804.00 |
| CM1104 | 102575 | Impressions | Memorial Plaque |
£192.00 |
| CM1105 | 102576 | Arco Limited | Safety wellingtons x 2 |
£26.77 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st January 2012.
| Date | Method | Payment to | Reason |
Amount |
| 11/01/12 | S/O | Confidential | Salaries & Wages |
£415.87 |
| 11/01/12 | S/O | Confidential | Salaries & Wages |
£986.77 |
| 11/01/12 | S/O | Confidential | Salaries & Wages |
£1031.86 |
| 11/01/12 | S/O | Confidential | Salaries & Wages |
£1476.34 |
| 30/01/12 | S/O | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The approval of cheque number 102577 for the purchases made using the Government Procurement card was proposed by Cllr Mrs Lewis, seconded by Cllr Hinson and agreed.
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP1101 | 02/02/12 | Post Office | Postage |
£36.00 |
| GP1102 | 16/02/12 | Tick Tock Clocks | Radio Controlled wall clock |
£39.90 |
Total £75.90
6.7: The following amounts have been received since the last Meeting and were presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC1101 | Bart Endean | Inv 13 |
£200.00 |
| RC1102 | John Grenfell | Inv 14 |
£210.00 |
| RC1103 | H Harrison | INV18 |
£30.00 |
| RC1104 | Safe Harbour Christian Fel | Donation – room use |
£10.00 |
| RC1105 | Alistair Turner | Inv 16 |
£705.00 |
| RC1106 | Barclay | cash |
£1.00 |
| RC1107 | Santander | Interest |
£4.51 |
| RC1108 | Co-operative Funeralcare | INV11 +12 |
£2755.00 |
| RC1109 | Young | Records search |
£20.00 |
Total £3935.51
8: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of January 2012 were presented; copies are available on application to the Clerk. The Clerk explained that credit notes were outstanding re: the Memorial wall project.
A bank reconciliation to date was also available
7. REQUESTS FOR GRANT AID:
7.1: St. Cuthbert’s RC First School PTA – improvements to outdoor play area; as a formal application had not been received despite the Clerk contacting them twice, pursuant to Local Government (Miscellaneous Provisions) Act 1976, section 19 Cllr Mrs Lewis proposed granting a donation of £100 and stating in the grant letter that should future funding be required a formal application should be completed. This was seconded by Cllr Bilboe and agreed.
7.2: Vitalise (essential breaks for disabled people and carers)This request was supported by accounts and a lot of valuable information was provided , pursuant to Local Government Act 1972, section 137 Cllr Bilboe proposed granting the suggested donation of £186, this was seconded by Cllr Hinson and agreed.
7.3: Hospice Care North Northumberland – pursuant to Local Government Act 1972, section 137 Cllr Hinson proposed donating £100, this was seconded by Cllr Bilboe and agreed.
7.4: Age UK Northumberland – pursuant to Local Government Act 1972, section 137, Cllr Bilboe proposed donating £100, this was seconded by Cllr Weir and agreed.
7.5: Community Action Northumberland – pursuant to Local Government Act 1972, section 137 Cllr Hinson proposed a donation of £20, this was seconded by Cllr Weir and agreed.
7.6: Amble Sea Angling Club – Open Shore Sea Angling Competition as part of Olympic Torch celebrations – pursuant Local Government Act 1972, section 144 Cllr Bilboe proposed purchasing trophies up to the value of £150, inclusion of ‘sponsored by Amble Town Council’ or use of Town Council logo, this was seconded by Cllr Mrs Lewis and agreed. This would come out of the budgeted funds for the Olympic celebrations.
7.7: Marine Conservations Society – No donation was proposed.
8. AGENDA ITEMS: None.
9. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 22nd March 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble
The meeting closed at 7.34pm