MenuMinutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 26th January 2012 at 6.30pm in The Council Office, The Quayside, Amble.
1. PRESENT: Councillors Mrs Lewis (Chairman), Arckless, Bilboe and Hinson together with the Clerk- Miss E Brown.
2. APOLOGIES: Cllr Weir – Holidays; this was proposed for acceptance by Cllr Bilboe, seconded by Cllr Hinson and agreed.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST: Cllr Arckless declared a personal interest in item 7.4, being a board member of the Development Trust
4. RFO’s REPORT:
4.1: Letter sent to Santander re: transferring monies as agreed in December.
5. COMMUNICATIONS: None.
6.ACCOUNTS PAYABLE & RECEIPTS:
6.1: The following cheques were signed in advance of this meeting having received approval at the December meeting.
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| TC1001 | 102544 | Alnwick Playhouse | Donation |
£100.00 |
6.2: No cheques were signed out of meeting due to a matter of urgency.
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £30.00 |
| PC1001 | Amble Hardware | Thermometer | £5.25 |
£24.75 |
6.4: The accounts for the month were presented for approval and the necessary cheques signed on the proposal of Cllr Mrs Lewis, seconded by Cllr Hinson and agreed.
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC1002 | 102545 | Warkworth Harbour Commissioner | Office Rent |
£1375.00 |
| TC1003 | 102546 | United Carlton | Copier Charges |
£17.82 |
| TC1004 | 102547 | G.W. Fender & Sons Ltd | Clock tower pipe |
£102.00 |
| TC1005 | 102548 | Staples | Ink Cartridges – Hinson |
£39.79 |
| TC1006 | 102549 | Northumberland County Council | Uncontested by-elections |
£460.80 |
| TC1007 | 102550 | Amble Gas Services | Check wall heater |
£30.00 |
| TC1008 | 102551 | HMRC | Tax and NI month 10 |
£1094.49 |
| TC1009 | 102557 | NPOWER | Office electric |
£101.98 |
CEMETERIES MANAGEMENT COMMITTEE
| CM1001 | 102552 | S & B Roller Shutters | Repair |
£72.00 |
| CM1002 | 102553 | MKM | Reclaimed stone |
£463.08 |
| CM1003 | 102554 | Teleshore | Polypropylene sheets |
£531.60 |
| CM1004 | 102555 | E & AM Williams | Fuel |
£15.58 |
| CM1005 | 102556 | Lawrences Gardenshop | Materials |
£136.78 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st December 2011.
| Date | Method | Payment to | Reason |
Amount |
| 12/12/11 | SO | Confidential | Salaries & Wages |
£474.16 |
| 12/12/11 | SO | Confidential | Salaries & Wages |
£986.77 |
| 12/12/11 | SO | Confidential | Salaries & Wages |
£1031.86 |
| 12/12/11 | SO | Confidential | Salaries & Wages |
£1637.91 |
| 28/12/11 | SO | Confidential | Salaries & Wages |
£42.56 |
| 30/12/11 | SO | Confidential | Salaries & Wages |
£72.00 |
6.6: Government Procurement card purchases
The approval of cheque number 102538 for the purchases made using the Government Procurement card
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0901 | Carphone Warehouse | 2 x new mobiles |
£55.90 |
Total £55.90
The approval of cheque number 102558 for the purchases made using the Government Procurement card
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP1001 | Barclaycard Commercial | Charge |
£26.04 |
Total £26.04
These payments were approved on the proposal of Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
Cllr Mrs Lewis suggested the Clerk enquire with the auditor whether a credit balance of at least £50.00 could be left on the Government Procurement card in the future so charges were not incurred.
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC1001 | Co-operative Funeralcare | Invoice 9 |
£1140.00 |
| RC1002 | A Turner | Invoice 10 |
£30.00 |
| RC1003 | A Turner | Invoice 22 |
£100.00 |
| RC1004 | Safe Harbour Christian Fellowship | Donation |
£10.00 |
| RC1005 | Santander | Interest |
£4.51 |
| RC1006 | A Turner | Invoice 13 |
£705.00 |
Total £1989.51
6.8: Acceptance of SPENd/Budget Figures- YTD:
The figures for the month of January 2012 were presented; copies are available on application to the Clerk.
A bank reconciliation do date will also be available
7. REQUESTS FOR GRANT AID:
7.1: The PTA of St. Cuthbert’s RC First School – improvements to outdoor play area (Local Government (Miscellaneous Provisions) Act 1976, section 19) – grant application form sent 05/1/12.
Cllr Hinson proposed deferring to February pending the receipt of a completed grant application form. This was seconded by Cllr Bilboe and agreed.
7.2: Children & Families First – Trip to the theatre – (Local Government Act 1972 Section 145)
Cllr Arckless commented that he was reluctant to provide the requested £750 of funding with so little information i.e. how many of the families involved were residents of Amble. £100 was proposed by Cllr Arckless due to lack of information and the short timescale, this was seconded by Cllr Bilboe and agreed.
7.3: Great North Air Ambulance – General funding request – pursuant to Local Government Act 1972 Section 137 Cllr Bilboe proposed granting a donation of £100, this was seconded by Cllr Arckless and agreed.
Cllr Arckless left the room having a personal interest in the following grant request as a member of the Development Trust Board.
7.4: Amble Development Trust – Pavilion Fence Project – Cllr Hinson proposed £500 pursuant to Local Government (Miscellaneous Provisions) Act 1976, section 19. Cllr Mrs Lewis suggested an amendment, increasing the grant to £1000, provided the fence goes up or monies be returned if it does not, this was accepted by Cllr Hinson, , seconded by Cllr Bilboe and agreed.
Cllr Arckless re-entered the meeting.
8. AGENDA ITEMS: None.
9. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday, 23rd February 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble
The meeting closed at 7.02pm