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Finance Committee Minutes 27th October 2011

Minutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 27th October 2011 at 6.30pm in The Council Office, The Quayside, Amble.

 

The meeting commenced at 6.33pm following the meeting of the Cemeteries Management Committee

 

1. PRESENT: Councillors Mrs Lewis (Chairman), Bilboe, Palin and Weir; together with the Clerk- Miss E Brown.

 

2. ACCEPTANCE OF DECLARATIONS OF INTEREST: None.

 

3. APOLOGIES: Cllr Hinson – other commitments

These were accepted by Councillor Mrs Lewis, seconded by Councillor Bilboe and agreed.

 

4. RFO’s REPORT:

4.1: BT accounts consolidated onto One Bill plan, with £43.08 credit on account.

4.2: Direct debit mandate requested for telephone charges.

4.3: Energy switched to npower for new office and gas; direct debit mandate requested.

 

5. COMMUNICATIONS:

5.1: British Gas Business – energy bill being disputed following estimated meter readings instead of actual at the time of moving offices.  The Clerk was looking into further.

 

6.ACCOUNTS PAYABLE & RECEIPTS:

6.1: No cheques were signed in advance of the October meeting having been approved at the 22nd September meeting.

6.2: The following cheques were signed out of meeting and required retrospective approval

Ref Cheque number Payment made to Reason

Gross amount

TC0701 102494 Barclaycard Commercial See item 6.6

396.55

This was signed out of meeting due to the payment requested date.  A late payment fee had been incurred due to signatories not being available in time but the Clerk had been in touch with Barclaycard Commercial and they have waived this fee as a good will gesture.  Cllr Mrs Lewis suggested the Clerk contact Barclaycard and change the date of issue for the bill to fall in line with Finance Committee meetings thus avoiding late payment charges.

6.3: The following payments have been made/ received using petty cash.

Ref Payment to/from Reason Amount

Balance

£47.93

PC0701 Kleenese Tools – pride in Amble -12.95

£34.98

PC0702 Amble Hardware Duster -5.75

£29.23

PC0703 Wilkinson Plants – Amble in Bloom -22.92

£6.31

 

6.4: The accounts for the month were presented for approval and the necessary cheques signed on the proposal of Cllr Weir, seconded by Cllr Bilboe and agreed.

TOWN COUNCIL

Ref Cheque Number Payment made to Reason

Gross amount

TC0702 102495 United Carlton Copier Charges

£12.68

TC0703 102496 Smith of Derby Call out

£180.00

TC0704 102497 Star Fireworks Flash Maroon Rockets

£199.20

TC0705 102498 NALC Standing orders

£23.60

TC0706 102499 Alan Brown Planting

£132.00

TC0707 102500 The Garden Centre Group Plants (Pride in Amble)

£58.97

TC0708 102500 The Garden Centre Group Plants (Pride in Amble)

£27.92

TC0709 102501 Amble Development Trust News page

£180.00

TC0710 102502 Amble Gas Services Gas heater service

£65.00

TC0711 102503 LITE Christmas Lights

£390.00

TC0712 102504 Amble Christmas Lights Donation

£100.00

TC0713 102509 BT Telephone

£61.05

TC0714 102510 HMRC Tax and NI month 7

£1134.74

TC0715 102511 Community Action Northumberland Attendance fee – AGM

£5.00

TC0716 102512 British Legion Wreaths

£51.00

CEMETERIES MANAGEMENT COMMITTEE

CM0701 102505 Sample Building Services Blast/paint gate posts

£364.80

CM0702 102506 Baker Shepherd Gillespie Licence/prep work

£584.40

CM0703 102507 E & AM Williams Fuel

£168.31

CM0704 102508 Greenlay Machine repair

£363.91

6.5: The following amounts have been paid by standing order/direct debit showing on bank statements                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 at 30th September 2011

Date Method Payment to Reason

Amount

12/09/11 SO Confidential Salaries & wages

£415.87

12/09/11 SO Confidential Salaries & Wages

£966.97

12/09/11 SO Confidential Salaries & Wages

£1031.66

12/09/11 SO Confidential Salaries & Wages

£1460.50

28/09/11 SO Confidential Salaries & Wages

£47.76

30/09/11 SO Confidential Salaries & Wages

£72.00

6.6: Government Procurement card purchases

The approval of cheque number 102494 for the purchases made using the Government Procurement card. Payment was agreed on the proposal of Cllr Bilboe, seconded by Cllr Weir.

Ref Date Payment made to Reason

Gross amount

GP0701 07/10/11 Axminster Materials – West monument

£323.69

GP0702 30/09/11 Quality Garden tools Materials – West monument

£43.66

GP0703 26/09/11 Barclays Late payment fee + interest

£29.20

                                                                                                                                      Total £396.55

6.7: The following amounts have been received since the last Meeting and will be presented for information:

Ref Payment received from Reason

Amount

RC0701 NCC Precept – Bank credit

£49820.00

RC0702 HMRC VAT return 01/11/10 – 31/08/11

£4172.60

RC0703 Coquet Com Church Donation – cash to bank

£10.00

RC0704 NCC Small Business rate relief

£117.71

RC0705 Jacob Conroy & Son Invoice 2

£705.00

RC0706 Co-op INV111224

£705.00

RC0707 Santander Interest

£4.36

RC0708 Mrs Thornborough Inv no.6

200.00

RC0709 Co-operative Funeralcare INV111225 + 3

£755.00

                                                                                                                     Total £56489.67

 

6.8: Acceptance of SPENd/Budget Figures – YTD plus bank reconciliation:

The figures for the month of October 2011 were not available but would be presented at the next meeting of the Finance Committee. 

 

7.  REQUESTS FOR GRANT AID:

7.1: Amble Netball Club; pursuant to Local Government (Miscellaneous Provisions) Act 1976, section 19, after discussion, Cllr Mrs Lewis proposed purchasing goal posts for Amble Netball Club up to the value of £265. This was seconded by Cllr Palin and agreed.

7.2: RNLI; pursuant to Local Government Act 1972, section 137, after discussion, Cllr Mrs Lewis proposed survival equipment up to the value of £526 for the local Inshore Rescue Service.  This was seconded by Cllr Bilboe and agreed.

7.3: Children and Families First, Coquet Children’s Centre; although recognising this was a worth while cause, the committee could not provide grant aid to cover stationary costs as per the Grant Funding Policy.  Cllr Mrs Lewis suggested the Clerk respond to the grant request inviting the group to apply for funding towards a future outing or project which could be considered by the Committee.

7.4: Royal British Legion; pursuant to Local Government Act 1972, section 137, Cllr Mrs Lewis proposed a donation of £50 be granted.  This was seconded by Cllr Weir and agreed.

7.5: Diamond Jubilee Steering Group; pursuant to Local Government Act 1972, section 145, Cllr Weir proposed £1000 be granted to the group to cover start up and administration costs for arranging the event.  This was seconded by Cllr Bilboe and agreed.

 

8.  AGENDA ITEMS:

None.

 

9. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 24th November 2011 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble

 

The meeting closed at 7.12 pm