Minutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 27th October 2011 at 6.30pm in The Council Office, The Quayside, Amble.
The meeting commenced at 6.33pm following the meeting of the Cemeteries Management Committee
1. PRESENT: Councillors Mrs Lewis (Chairman), Bilboe, Palin and Weir; together with the Clerk- Miss E Brown.
2. ACCEPTANCE OF DECLARATIONS OF INTEREST: None.
3. APOLOGIES: Cllr Hinson – other commitments
These were accepted by Councillor Mrs Lewis, seconded by Councillor Bilboe and agreed.
4. RFO’s REPORT:
4.1: BT accounts consolidated onto One Bill plan, with £43.08 credit on account.
4.2: Direct debit mandate requested for telephone charges.
4.3: Energy switched to npower for new office and gas; direct debit mandate requested.
5. COMMUNICATIONS:
5.1: British Gas Business – energy bill being disputed following estimated meter readings instead of actual at the time of moving offices. The Clerk was looking into further.
6.ACCOUNTS PAYABLE & RECEIPTS:
6.1: No cheques were signed in advance of the October meeting having been approved at the 22nd September meeting.
6.2: The following cheques were signed out of meeting and required retrospective approval
Ref | Cheque number | Payment made to | Reason |
Gross amount |
TC0701 | 102494 | Barclaycard Commercial | See item 6.6 |
396.55 |
This was signed out of meeting due to the payment requested date. A late payment fee had been incurred due to signatories not being available in time but the Clerk had been in touch with Barclaycard Commercial and they have waived this fee as a good will gesture. Cllr Mrs Lewis suggested the Clerk contact Barclaycard and change the date of issue for the bill to fall in line with Finance Committee meetings thus avoiding late payment charges.
6.3: The following payments have been made/ received using petty cash.
Ref | Payment to/from | Reason | Amount |
Balance £47.93 |
PC0701 | Kleenese | Tools – pride in Amble | -12.95 |
£34.98 |
PC0702 | Amble Hardware | Duster | -5.75 |
£29.23 |
PC0703 | Wilkinson | Plants – Amble in Bloom | -22.92 |
£6.31 |
6.4: The accounts for the month were presented for approval and the necessary cheques signed on the proposal of Cllr Weir, seconded by Cllr Bilboe and agreed.
TOWN COUNCIL
Ref | Cheque Number | Payment made to | Reason |
Gross amount |
TC0702 | 102495 | United Carlton | Copier Charges |
£12.68 |
TC0703 | 102496 | Smith of Derby | Call out |
£180.00 |
TC0704 | 102497 | Star Fireworks | Flash Maroon Rockets |
£199.20 |
TC0705 | 102498 | NALC | Standing orders |
£23.60 |
TC0706 | 102499 | Alan Brown | Planting |
£132.00 |
TC0707 | 102500 | The Garden Centre Group | Plants (Pride in Amble) |
£58.97 |
TC0708 | 102500 | The Garden Centre Group | Plants (Pride in Amble) |
£27.92 |
TC0709 | 102501 | Amble Development Trust | News page |
£180.00 |
TC0710 | 102502 | Amble Gas Services | Gas heater service |
£65.00 |
TC0711 | 102503 | LITE | Christmas Lights |
£390.00 |
TC0712 | 102504 | Amble Christmas Lights | Donation |
£100.00 |
TC0713 | 102509 | BT | Telephone |
£61.05 |
TC0714 | 102510 | HMRC | Tax and NI month 7 |
£1134.74 |
TC0715 | 102511 | Community Action Northumberland | Attendance fee – AGM |
£5.00 |
TC0716 | 102512 | British Legion | Wreaths |
£51.00 |
CEMETERIES MANAGEMENT COMMITTEE
CM0701 | 102505 | Sample Building Services | Blast/paint gate posts |
£364.80 |
CM0702 | 102506 | Baker Shepherd Gillespie | Licence/prep work |
£584.40 |
CM0703 | 102507 | E & AM Williams | Fuel |
£168.31 |
CM0704 | 102508 | Greenlay | Machine repair |
£363.91 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 30th September 2011
Date | Method | Payment to | Reason |
Amount |
12/09/11 | SO | Confidential | Salaries & wages |
£415.87 |
12/09/11 | SO | Confidential | Salaries & Wages |
£966.97 |
12/09/11 | SO | Confidential | Salaries & Wages |
£1031.66 |
12/09/11 | SO | Confidential | Salaries & Wages |
£1460.50 |
28/09/11 | SO | Confidential | Salaries & Wages |
£47.76 |
30/09/11 | SO | Confidential | Salaries & Wages |
£72.00 |
6.6: Government Procurement card purchases
The approval of cheque number 102494 for the purchases made using the Government Procurement card. Payment was agreed on the proposal of Cllr Bilboe, seconded by Cllr Weir.
Ref | Date | Payment made to | Reason |
Gross amount |
GP0701 | 07/10/11 | Axminster | Materials – West monument |
£323.69 |
GP0702 | 30/09/11 | Quality Garden tools | Materials – West monument |
£43.66 |
GP0703 | 26/09/11 | Barclays | Late payment fee + interest |
£29.20 |
Total £396.55
6.7: The following amounts have been received since the last Meeting and will be presented for information:
Ref | Payment received from | Reason |
Amount |
RC0701 | NCC | Precept – Bank credit |
£49820.00 |
RC0702 | HMRC | VAT return 01/11/10 – 31/08/11 |
£4172.60 |
RC0703 | Coquet Com Church | Donation – cash to bank |
£10.00 |
RC0704 | NCC | Small Business rate relief |
£117.71 |
RC0705 | Jacob Conroy & Son | Invoice 2 |
£705.00 |
RC0706 | Co-op | INV111224 |
£705.00 |
RC0707 | Santander | Interest |
£4.36 |
RC0708 | Mrs Thornborough | Inv no.6 |
200.00 |
RC0709 | Co-operative Funeralcare | INV111225 + 3 |
£755.00 |
Total £56489.67
6.8: Acceptance of SPENd/Budget Figures – YTD plus bank reconciliation:
The figures for the month of October 2011 were not available but would be presented at the next meeting of the Finance Committee.
7. REQUESTS FOR GRANT AID:
7.1: Amble Netball Club; pursuant to Local Government (Miscellaneous Provisions) Act 1976, section 19, after discussion, Cllr Mrs Lewis proposed purchasing goal posts for Amble Netball Club up to the value of £265. This was seconded by Cllr Palin and agreed.
7.2: RNLI; pursuant to Local Government Act 1972, section 137, after discussion, Cllr Mrs Lewis proposed survival equipment up to the value of £526 for the local Inshore Rescue Service. This was seconded by Cllr Bilboe and agreed.
7.3: Children and Families First, Coquet Children’s Centre; although recognising this was a worth while cause, the committee could not provide grant aid to cover stationary costs as per the Grant Funding Policy. Cllr Mrs Lewis suggested the Clerk respond to the grant request inviting the group to apply for funding towards a future outing or project which could be considered by the Committee.
7.4: Royal British Legion; pursuant to Local Government Act 1972, section 137, Cllr Mrs Lewis proposed a donation of £50 be granted. This was seconded by Cllr Weir and agreed.
7.5: Diamond Jubilee Steering Group; pursuant to Local Government Act 1972, section 145, Cllr Weir proposed £1000 be granted to the group to cover start up and administration costs for arranging the event. This was seconded by Cllr Bilboe and agreed.
8. AGENDA ITEMS:
None.
9. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 24th November 2011 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble
The meeting closed at 7.12 pm