MenuYOU ARE SUMMONED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 24th November 2011 at 6.30pm approx. (in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF Elaine Brown
Town Clerk
17th November 2011
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the National Code of Local Government Conduct).
1. PRESENT:
2. ACCEPTANCE OF DECLARATIONS OF INTEREST:
3. APOLOGIES:
4. RFO’s REPORT:
4.1: Netball posts purchased for Amble Ladies Netball Club on Government Procurement card
4.2: Spring bulbs order purchased for Pride in Amble on Government Procurement card.
4.3: Donation letter sent to RNLI (Amble Lifeboat Fundraisers) confirming donation and to arrange presentation.
4.4: Letter sent to Amble Ladies Netball Club confirming donation and to arrange presentation.
4.5: Letter sent to Children and Families First stating a grant cannot be provided on this occasion but to apply in the future for a particular outing/project.
4.6: Letter to Santander re: change of signatories 14/11/11
4.7: npower direct debit set up for future charges
4.8: BT credit on account for £20.27 following enquiries.
5. COMMUNICATIONS:
5.1: Letter of thanks from Amble Christmas Lights
5.2: Letter of thanks from Royal British Legion
6.ACCOUNTS PAYABLE & RECEIPTS:
6.1: The following cheques were signed in advance of the November meeting having been approved at the 27th October meeting.
| Ref | Cheque Number | Payment made to | Reason | Gross amount |
| TC0801 | 102515 | RNLI (Amble Lifeboat Fundraisers) | Donation S137 | £526.00 |
6.2: The following cheques were signed out of meeting and required retrospective approval
| Ref | Cheque number | Payment made to | Reason |
Gross amount |
| CM0801 | 102513 | Northumberland College | Safe use of Strimmers |
£190.15 |
| CM0802 | 102514 | npower | Cemetery electric 11/07-28/10 |
£64.56 |
| TC0802 | 102514 | npower | Meeting room electric4/7-24/10 |
£155.42 |
| TC0803 | 102516 | ATC | Petty cash |
£44.69 |
6.3: The following payments have been made/ received using petty cash.
| Ref | Payment to/from | Reason | Amount |
Balance £6.31 |
| PC0801 | Lawrences | Twine | -£1.00 |
£5.31 |
| PC0802 | ATC | Petty cash | +£44.69 |
£50.00 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
| Ref | Cheque Number | Payment made to | Reason |
Gross amount |
| TC0804 | 102517 | HMRC | Tax & NI month 8 |
£1145.67 |
| TC0805 | 102518 | DP Builders | Rebuild of Wynd Wall |
£1464.00 |
| TC0806 | 102519 | British Gas Electric | Office 01/06- 31/10/11 |
£266.27 |
|
|
CEMETERIES MANAGEMENT COMMITTEE
| CM0803 | 102520 | MKM | Materials |
£1135.37 |
| CM0804 | 102521 | GW Fender & Sons Ltd | Burst pipe repair |
£45.60 |
| CM0805 | 102522 | E & A.M.Williams | Fuel |
£17.42 |
| CM0806 | 102523 | Arco | PPE |
£72.36 |
| CM0807 | 102524 | TDC Waste Management | Duty of Care |
£107.94 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st October 2011
| Date | Method | Payment to | Reason |
Amount |
| 11/10/11 | SO | Confidential | Salaries & wages |
£415.87 |
| 11/10/11 | SO | Confidential | Salaries & Wages |
£966.97 |
| 11/10/11 | SO | Confidential | Salaries & Wages |
£1047.42 |
| 11/10/11 | SO | Confidential | Salaries & Wages |
£1514.54 |
| 31/10/11 | SO | Confidential | Salaries & Wages |
£42.56 |
6.6: Government Procurement card purchases
The approval of cheque number (to be inserted) for the purchases made using the Government Procurement card
| Ref | Date | Payment made to | Reason |
Gross amount |
| GP0802 | 17/10/11 | Asda Direct | Cemetery formal wear |
£61.95 |
| GP0803 | 17/10/11 | Parkers | Spring bulbs |
£68.34 |
| GP0801 | 28/10/11 | Lord Hire centre | Cement mixer/circular saw |
£186.28 |
| GP0805 | 08/11/11 | Grimshaw Group | Netball posts |
£276.00 |
| GP0804 | 15/11/11 | Post Office | Postage |
£36.00 |
| GP0806 | 17/11/11 | Nisbets | Foldaway table |
£43.18 |
Total £671.75
6.7: The following amounts have been received since the last Meeting and will be presented for information:
| Ref | Payment received from | Reason |
Amount |
| RC0801 | Coquet Community Church | Donation – cash to bank |
£10.00 |
| RC0802 | Amble Photographic Group | Donation |
£10.00 |
| RC0803 | Alistair Turner | Invoice 7 |
£210.00 |
| RC0804 | WHC | Invoice 8 – cash to bank |
£17.00 |
| RC0805 | Santander | Bank Interest |
£4.51 |
Total £251.51
6.8: Acceptance of SPENd/Budget Figures – YTD plus bank reconciliation:
The figures for the month of October and November 2011 will be presented; copies are available on application to the Clerk.
7. REQUESTS FOR GRANT AID:
None.
8. AGENDA ITEMS:
8.1: Consideration of rules of submitting expense claims
9. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 15th December 2011 following the meeting of the Cemeteries Management Committee (approx. 6.15pm) in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble