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Fourways 2 6 Dilston Terrace, Amble, Northumberland, NE65 0DT
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Minutes of Finance Meeting held 1st September 2011

Minutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 1st September 2011 at 6.30pm in The Council Office, The Quayside, Amble.

 1. PRESENT: Councillors Mrs Lewis (Chairman), Bilboe, Palin, Hinson and Weir; together with the Clerk- Miss E Brown.

 2. ACCEPTANCE OF DECLARATIONS OF INTEREST: None.

 3. APOLOGIES: Cllr Arckless – other commitments

These were accepted by Councillor Mrs Lewis, seconded by Councillor Bilboe and agreed.

 4. RFO’s REPORT:

4.1: Government Procurement cards received

 5. COMMUNICATIONS:

5.1: HMRC Change of office details

 6.ACCOUNTS PAYABLE & RECEIPTS:

6.1: No cheques were signed in advance of the Septemebr meeting having been approved at the July meeting.

6.2: The following cheques had been signed out of Meeting because of the urgency of the matter and retrospective approval was proposed by Cllr Hinson, seconded by Cllr Weir and agreed.

TC0501 102457 Dussarts Engraving garden awards

£23.00

TC0502 102458 ATC Petty cash

£50.00

TC0503 102459 Npower Old office electricity

£317.73

CM0501 102460 S & B Roller shutters Shutter service

£216.00

CM0502 101461 Npower Cemetery electricity

£43.69

TC0504 102462 BT Telephone

£22.33

TC0505 102462 BT Internet Services

£90.00

6.3: The following payments have been made/ received using petty cash.

Payment to/from Reason Amount

Balance

£50.91

PC0501 Poundland Stationary -£1.00

£49.91

PC0502 WH Smiths Stationary -£1.49

£48.42

PC0503 T Mobile Phone credit -£20.00

£28.42

PC0504 ATC Petty cash +£50.00

£78.42

PC0505 Post Office Postage -£57.68

£20.74

PC0506 Amble Hardware Cleaning equipment -£11.71

£9.03

PC0507 Asda Cleaning products -£5.88

£3.15

PC0508 Alan Brown (market) Plants (Pride in Amble) -£3.00 £0.15

6.4: The accounts for the month were presented and cheques signed on the proposal of Cllr Bilboe, seconded by Cllr Weir and agreed.:

TOWN COUNCIL

TC0506 102463 Stone Lightning conductor test

£119.70

TC0507 102464 HMRC Tax and NI month 5

£1426.39

TC0508 102465 Trinity Methodist Church Premises hire

£11.25

TC0509 102466 Amble Development Trust News page

£180.00

TC0510 102467 Hilton Thomas Garden Awards

£33.50

TC0511 102471 ATC Petty cash

£50.00

TC0512 102472 Thus Domain name

£60.00

TC0513 102473 Smith of Derby Clock repair

£1622.40

TC0514 102475 Youngs/Amble Hardware Gloss – Pride in Amble

£6.38

CEMETERIES MANAGEMENT COMMITTEE

CM0503 102468 Safechem Hand towel/toilet roll disp

£171.70

CM0504 102469 Ken’s Auto Parts Husqvarna number plates

£19.20

CM0505 102470 E & AM Williams Fuel & Oil

£172.52

CM0506 102474 Teleshore Synthetic grass

£422.40

CM0507 102419 Peter Stewart Topsoil/hardcore

£120.00

6.5: The following amounts have been received since the last Meeting and will be presented for information:

RC0601 Santander Interest

£4.51

RC0602 Bart Endean INV111221

£200.00

                                                                                                        Total           £204.51

 6.7: Acceptance of SPENd/Budget Figures – YTD plus bank reconciliation:

The figures for the month of August 2011 will be presented; copies are available on application to the Clerk. 

 7.  REQUESTS FOR GRANT AID:

7.1:  Vitalise – The Clerk had requested information of the instances when this service was used in the Amble area.  A grant application form would be forwarded.

7.2: FC Amble Juniors – The Clerk read out the application form which was requesting funding of £1000 toward football strips, goalposts and nets, training equipment, footballs, league fees and Insurance.  After some consideration, Cllr Mrs Lewis reminded the Council that it was policy to grant fund capital expenses and not revenue expenses, therefore proposed to grant £350 to cover the cost of goal posts and nets, training equipment and footballs.  This was seconded by Cllr Bilboe and agreed.

7.3: Amble Pier 81 Football Club – The Clerk read out the application which was a request to purchase a new set of football posts. The cost was £692 and they had requested £350.  Cllr Hinson proposed granting £350, this was seconded by Cllr Weir and agreed.

 8.  AGENDA ITEMS:

None.

 9. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 22nd September 2011 at 6.30pm in The Council Offices, The Quayside, Amble

 Following acceptance of the adoption of Section 100a (4) of the Local Government Act the remainder of the Meeting will be held in Private

This was proposed by Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.

 P01. Quotes for Office and Cemetery noticeboards for approval

Cllr Mrs Lewis proposed the Office notice board be moved to the Town Council meeting and the Cemeteries Noticeboard be moved to the Cemeteries Management Committee.  This was seconded by Cllr Hinson and agreed.