AMBLE TOWN COUNCIL
The Quayside,
Amble, Northumberland NE65 0AP
Tel/Fax: 01665 714695
E mail: ask@amble.gov.uk
YOU ARE SUMMONED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 22nd September 2011 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:
BY ORDER OF
Elaine Brown
Town Clerk
16th September
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the National Code of Local Government Conduct).
1. PRESENT:
2. ACCEPTANCE OF DECLARATIONS OF INTEREST:
3. APOLOGIES:
4. RFO’s REPORT:
4.1: Audit paperwork received; no matters requiring attention 12/09/2011.
4.2: VAT reclaim submitted to 31st August
4.3: Clerk enquiring with internal auditor about dates for an interim audit
5. COMMUNICATIONS:
5.1: BT accounts switched to business service, mailing address corrected and confirmation of credit of £16.99 to next bill.
6.ACCOUNTS PAYABLE & RECEIPTS:
6.1: The following cheques were signed in advance of the September 22nd meeting having been approved at the September 1st meeting.
Ref | Cheque number | Payment made to | Reason |
Gross amount |
TC0601 | 102476 | FC Amble Juniors | Donation |
£350.00 |
TC0602 | 102477 | Amble Pier 81 FC | Donation |
£350.00 |
6.2: No cheques were signed out of meeting that required retrospective approval
6.3: The following payments have been made/ received using petty cash.
Ref | Payment to/from | Reason | Amount |
Balance £0.15 |
PC0601 | ATC | Petty Cash | +£50.00 |
£50.15 |
PC0602 | Post Office | Postage | -£1.23 |
£48.92 |
PC0603 | Post Office | Staples | -0.99 |
£47.93 |
6.4: The accounts for the month will be presented for approval and the necessary cheques signed:
TOWN COUNCIL
Ref | Cheque Number | Payment made to | Reason |
Gross amount |
TC0603 | 102478 | Colin H@rris Website Development | Website Development |
£700.00 |
TC0604 | 102479 | HMRC | Tax & NI month 6 |
£1112.49 |
TC0605 | 102480 | Northumberland County Council | Amble West By-election |
£2690.17 |
TC0607 | 102481 | BT | Telephone |
£232.86 |
TC0608 | 102482 | SLCC | Training course |
£175.00 |
TC0609 | 102483 | Premier Design and Print | ATC Christmas cards |
£111.60 |
TC0610 | 102484 | BDO | Audit |
£660.00 |
TC0611 | 102485 | Staples | Stationary |
£85.62 |
CEMETERIES MANAGEMENT COMMITTEE
CM0601 | 102486 | E & AM Williams | Fuel – Aug 2011 |
£155.57 |
CM0602 | 102487 | Lawrences Garden Shop | Materials |
£44.27 |
CM0603 | 102488 | Gustharts | Sthil Two stroke oil |
£18.20 |
CM0604 | 102489 | Ken’s Autos | Number Plates |
£19.20 |
CM0605 | 102490 | Northumbrian Water | Metered charges |
£56.72 |
CM0606 | 102491 | Robson & Cowan | Machine service and brushcutter |
£599.99 |
6.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st August 2011
Date | Method | Payment to | Reason |
Amount |
10/08/11 | DD | Siemens Finance | Copier Finance |
£153.15 |
11/08/11 | SO | Confidential | Salaries and Wage |
£1612.37 |
11/08/11 | SO | Confidential | Salaries and Wages |
£1039.74 |
11/08/11 | SO | Confidential | Salaries and Wages |
£966.97 |
11/08/11 | SO | Confidential | Salaries and Wages |
£502.73 |
6.6: Government Procurement card purchases
The approval of cheque number 102492 for the purchases made using the Government Procurement card
Ref | Date | Payment made to | Reason |
Gross amount |
GP0601 | 16/08/11 | Quality Garden Tools | Shovels for grave digging |
£85.42 |
GP0602 | 16/08/11 | Alana Ecology Ltd | 4 x bat boxes |
£146.73 |
GP0603 | 22/08/11 | Honey Brothers Ltd | Strimming trousers |
£88.96 |
Total £321.11
6.7: The following amounts have been received since the last Meeting and will be presented for information:
Ref | Payment received from | Reason |
Amount |
RC0601 | Co-operative | INV111220 |
£485.00 |
RC0602 | Coquet Community Church | Donation for room use (cash) |
£10.00 |
Total £495.00
6.8: Acceptance of SPENd/Budget Figures – YTD plus bank reconciliation:
The figures for the month of September 2011 will be presented; copies are available on application to the Clerk.
7. REQUESTS FOR GRANT AID:
None.
8. AGENDA ITEMS:
8.1: Completed Audit paperwork to be approved – The Clerk.
8.2: Consideration of direct debit payment for utility bills in the future following the signing of a mandate by two signatories – The Clerk
9. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 27th October 2011 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble