Skip to main content
Fourways 2 6 Dilston Terrace, Amble, Northumberland, NE65 0DT
Tel: 01665 714695 | Email: ask@amble.gov.uk

Agenda for Finance Committee meeting to be held Thursday 22nd September 2011

AMBLE TOWN COUNCIL

The Quayside,

Amble, Northumberland NE65 0AP

Tel/Fax: 01665 714695

E mail: ask@amble.gov.uk

 

YOU ARE SUMMONED TO ATTEND a Meeting of Amble Town Council Finance Committee to be held on Thursday 22nd September 2011 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:

 

                                                                                                BY ORDER OF

                                                                                                              Elaine Brown

                                                                                                              Town Clerk

                                                                                                               16th September

A G E N D A

Declaration of Interest by Members and Officers

Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the National Code of Local Government Conduct).

 

1. PRESENT:

 

2. ACCEPTANCE OF DECLARATIONS OF INTEREST:

 

3. APOLOGIES:

 

4. RFO’s REPORT:

4.1: Audit paperwork received; no matters requiring attention 12/09/2011.

4.2: VAT reclaim submitted to 31st August

4.3: Clerk enquiring with internal auditor about dates for an interim audit

 

5. COMMUNICATIONS:

5.1: BT accounts switched to business service, mailing address corrected and confirmation of credit of £16.99 to next bill.

 

6.ACCOUNTS PAYABLE & RECEIPTS:

6.1: The following cheques were signed in advance of the September 22nd meeting having been approved at the September 1st meeting.

Ref Cheque number Payment made to Reason

Gross amount

TC0601 102476 FC Amble Juniors Donation

£350.00

TC0602 102477 Amble Pier 81 FC Donation

£350.00

6.2: No cheques were signed out of meeting that required retrospective approval

6.3: The following payments have been made/ received using petty cash.

Ref Payment to/from Reason Amount

Balance

£0.15

PC0601 ATC Petty Cash +£50.00

£50.15

PC0602 Post Office Postage -£1.23

£48.92

PC0603 Post Office Staples -0.99

£47.93

 

6.4: The accounts for the month will be presented for approval and the necessary cheques signed:

TOWN COUNCIL

Ref Cheque Number Payment made to Reason

Gross amount

TC0603 102478 Colin H@rris Website Development Website Development

£700.00

TC0604 102479 HMRC Tax & NI month 6

£1112.49

TC0605 102480 Northumberland County Council Amble West By-election

£2690.17

TC0607 102481 BT Telephone

£232.86

TC0608 102482 SLCC Training course

£175.00

TC0609 102483 Premier Design and Print ATC Christmas cards

£111.60

TC0610 102484 BDO Audit

£660.00

TC0611 102485 Staples Stationary

£85.62

CEMETERIES MANAGEMENT COMMITTEE

CM0601 102486 E & AM Williams Fuel – Aug 2011

£155.57

CM0602 102487 Lawrences Garden Shop Materials

£44.27

CM0603 102488 Gustharts Sthil Two stroke oil

£18.20

CM0604 102489 Ken’s Autos Number Plates

£19.20

CM0605 102490 Northumbrian Water Metered charges

£56.72

CM0606 102491 Robson & Cowan Machine service and brushcutter

£599.99

6.5: The following amounts have been paid by standing order/direct debit showing on bank statements                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 at 31st August 2011

Date Method Payment to Reason

Amount

10/08/11 DD Siemens Finance Copier Finance

£153.15

11/08/11 SO Confidential Salaries and Wage

£1612.37

11/08/11 SO Confidential Salaries and Wages

£1039.74

11/08/11 SO Confidential Salaries and Wages

£966.97

11/08/11 SO Confidential Salaries and Wages

£502.73

6.6: Government Procurement card purchases

The approval of cheque number 102492 for the purchases made using the Government Procurement card

Ref Date Payment made to Reason

Gross amount

GP0601 16/08/11 Quality Garden Tools Shovels for grave digging

£85.42

GP0602 16/08/11 Alana Ecology Ltd 4 x bat boxes

£146.73

GP0603 22/08/11 Honey Brothers Ltd Strimming trousers

£88.96

                                                                                                                                      Total       £321.11

6.7: The following amounts have been received since the last Meeting and will be presented for information:

Ref Payment received from Reason

Amount

RC0601 Co-operative INV111220

£485.00

RC0602 Coquet Community Church Donation for room use (cash)

£10.00

                                                                                                                     Total   £495.00

 

6.8: Acceptance of SPENd/Budget Figures – YTD plus bank reconciliation:

The figures for the month of September 2011 will be presented; copies are available on application to the Clerk. 

 

7.  REQUESTS FOR GRANT AID:

None.

 

8.  AGENDA ITEMS:

8.1: Completed Audit paperwork to be approved – The Clerk.

8.2: Consideration of direct debit payment for utility bills in the future following the signing of a mandate by two signatories – The Clerk

 

9. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 27th October 2011 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble