Minutes of a meeting of Amble Town Council held on Thursday 9th June 2011 at 6.30pm in the Council Office, The Quayside, Harbour Road, Amble.
1. PRESENT: Councillors Bilboe, Arckless, Mrs Lewis and Rev Nicholson together with the Clerk.
County Councillor Jeff Watson and Journalist James Willoughby were also in attendance.
2. APOLOGIES FOR ABSENCE: Councillor Weir – Holiday, Councillor Hinson – Holiday. These were proposed by Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
3. ACCEPTANCE OF DECLARATIONS OF INTEREST: None.
4. PUBLIC QUESTION TIME: (maximum 15 minutes) County Councillor Watson enquired over the cost of the by-election and whether it was necessary when there were 2 candidate and 3 vacancies. Cllr Arckless explained the procedure, confirming the elections were necessary by law.
5. MINUTES: TOWN COUNCIL
5.1: Minutes of Town Council Meeting held Thursday 12th May 2011 were adopted on the proposal of Cllr Bilboe, seconded by Cllr Mrs Lewis and agreed.
5.2: Minutes of the Parish Meeting held Thursday 12th May 2011 were adopted on the proposal of Cllr Bilboe, seconded by Cllr Mrs Lewis and agreed.
5.3: Minutes of the Annual meeting held Thursday 12th May were adopted on the proposal of Cllr Bilboe, seconded by Cllr Mrs Lewis and agreed.
6. CLERK’S REPORT:
6.1: Letter to landlord re: clarification/amendments to lease 25/05/11
6.2: Email to Warkworth Parish Council informing of no further action re: Community Governance Review 26/05/11
6.3: Email to Bill Pringle re: ordering replacement dog waste bin for outside Brambles on Enterprise Park
6.4: Painting of Philip Drive Play area confirmed. 26/05/11
6.5: Website demo meeting arranged 16/05/11
6.6: Fly tipping at West Allotments reported to Bill Pringle 17/05/11
6.7: Blocked drains on Dilston Terrace and High Street reported to Northumbrian Water 24/05/11
6.8: Document Retention policy sent to resident following enquiry 12/05/11
6.9: Query re: Councillor Bilboe concerns over North Street; response sent 12/05/11
6.10: Notes of meeting at JCSC passed to Councillor Weir
6.11: Planning Training events – Info passed to Members
6.12: Meeting held with NCC re: provision of services.
6.13: Notes of meeting received from John Cooper re: provision of services.
The Members agreed that it would be worth while for the Clerk and Clerical Assistant to attend the Planning Training events.
7. AGENDA ITEMS FROM CLERK’S REPORT:
7.1: Provision of services – Amendments to the NCC minutes of the meeting were agreed on the proposal of Cllr Mrs Lewis, seconded by Cllr Bilboe; these would be conveyed to NCC. On a point raised by Cllr Rev. Nicholson, County Cllr Watson believed that the Town Council could paint the bus shelters if they so wished upon consultation with NCC.
7.2: Garden Awards – Cllr Mrs Lewis reminded members that nominations for garden awards were required; the judging was due to take place on 4th July. Cllrs Bilboe, Nicholson and Weir and the Clerk were all available for escorting the judge around the gardens. Cllr Bilboe would judge the allotments once again.
8. BUSINESS EXPRESSLY REQUIRED BY STATUTE:
8.1: By-elections to take place on 23rd June after 2 candidates were nominated for the 1 West Ward vacancy.
8.2: No nominations had been made for the 2 Central Ward vacancies and a future election date would be arranged.
9. CHAIRMAN’S COMMUNICATIONS and REPORT:
Cllr Bilboe officially open the ‘Through the Lens’ exhibition that was held jointly by St Cuthberts Church and the Photographic Group.
Cllr Bilboe had received correspondence from an Elizabeth Jones regarding a library essay competition targeted at Middle School age students. The Clerk had forwarded the information to the correct campus of the James Calvert Spence College.
Cllr Bilboe had attended the Druridge Bay Coal and Coast Partnership. He suggested he would like to see a disabled accessible footpath along the coastal road joining Amble to Hauxley.
Cllr Bilboe had presented a cheque to Warkworth Cricket club for junior activities.
Cllr Bilboe was disturbed by the effort having to be put in by volunteers to tidy up the Town Square. Cllr Mrs Lewis suggested perhaps the Development Trust could look at what funding was available with the Town Council doing some support matched funding.
10. REPORTS FROM COUNTY COUNCILLORS:
10.1 County Councillor Arckless’ report is attached. Cllr Nicholson commented that the Paddlers Play area surfacing was gradually getting worse. She also noticed some damage to the climbing frame netting which could be a health and safety issue. The Clerk would notify NCC about the netting and also some gravel/hard tar that needed swept away.
10.2 County Councillor Watson reported that the Development Trust had been offered some funding for the refurbishment of the changing rooms.
County Cllr Watson was trying to help fund improved wheelchair access on Bisley Road.
A Youth Hostel was to be opened in Alnwick. It was owned by the Development Trust but was to be managed by the YHA.
County Cllr Watson was in total support of Amble Library becoming a hub with better working hours for public access.
11. REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES & REPORTS OF MEETINGS ATTENDED BY MEMBERS AS PRIVATE INDIVIDUALS: None.
12. AGENDA ITEMS:
12.1: Consideration of approval of Annual return and governance Statement was proposed for acceptance by Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed. The Chairman signed the documentation.
12.2: Website – Update. The text for the website was approved by Cllr Bilboe, seconded by Cllr Arckless and agreed. The Clerk would arrange the taking of the Member and Clerical staff photographs; any further required photographs would be supplied upon request of the designer.
The artwork for the Town council logo had been recreated by Bill Grisdale free of charge. The Clerk suggested the Council formally accept the amended town council logo for all future usage and send a letter of thanks to Mr Grisdale. This was proposed by Cllr Bilboe, seconded by Cllr Arckless and agreed.
13. REPORT FROM THE CEMETERIES MANAGEMENT COMMITTEE:
13.1: The Minutes of the Meeting held Thursday 19th May 2011 were adopted on the proposal of Cllr Bilboe, seconded by Cllr Mrs Lewis and agreed. The site visit was deferred to the July meeting of the Committee. .
14. REPORT FROM THE FINANCE COMMITTEE:
14.1: The Minutes of the Meeting held Thursday 26th May 2011 were adopted on the proposal of Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
14.2: A copy of the Earmarked funded for 2011/12 were presented for information.
15. REPORT FROM THE ALLOTMENT AND PLAYGROUNDS COMMITTEE: None.
16. REPORT FROM THE PLANNING COMMITTEE:
16.1: The planning report for the month on May 2011 was circulated. This was filed in the planning minutes file for information purposes.
17. AMBLE COMMUNITY FORUM: Cllr Mrs Lewis suggested the Clerk contact Julia Aston to find out if there was going to be a Town Council/Development Trust joint meeting before the Community Forum to be held on Monday 20th June at 6p.m..
18.1: Northumberland Strategic Housing Land Availability Assessment (SHLAA) Site Assessment Consultation – end date Fri 10th June; Cllr Mrs Lewis had viewed the consultation and it was proposed by Cllr Bilboe that her comments be sent. This was seconded by Cllr Arckless and agreed.
18.2: Warkworth and Amble District British Legion Dinner Invitation; a poster was displayed and invitations were available if any members required them.
18.3: Mrs Hubbuck re: Paddling pools; Cllr Arckless proposed responding to the letter stating that at present the Paddling Pools were the responsibility of NCC although we understand that there are various Health and Safety issues with refilling the pools. The Clerk would forward a copy of the letter to Terry Garnick at NCC copying Cllr Arckless into the correspondence.
18.4: NCC Invitation to meeting re: wind farms – For information.
18.5: NCC Planning Training Events – Clerk and Clerical Assistant to attend as discussed.
18.6: Amble Library Update – As discussed in County Councillor Arckless’s report.
19. INFORMATION ITEMS AND ITEMS FOR CIRCULATION:
19.1: NCC Regeneration Funding bulletin no.18
19.2: NCC Regeneration Funding bulletin no. 19
19.3: Canny news May 2011
19.4: NCC Regeneration Funding Bulletin no. 20
19.5: NCC Economic Strategy – Executive Summary
19.6: The Ambler April/May 2011
19.7: Local Council Update
19.8: The Clerk Magazine
(All items will be placed on information table for interested Members)
Information items are not to be taken away from the Meeting but photocopies can be made, if required.
The information was moved enbloc on the proposal of Cllr Arckless, seconded by Cllr Bilboe and agreed.
20. DATE & TIME OF NEXT MEETING:
19:1 The date & time of the next Meeting will be on Thursday 14th July 2011 at 6.30pm. in the Town Council Office, The Quayside, Amble
Under Section 100A (4) of the Local Government Act 1972, the press and public will be excluded from the Meeting during consideration of the following items on the Agenda due to sensitive nature on the proposal of Cllr Bilboe, seconded by Cllr Mrs Lewis and agreed.
PUBLIC VERSION OF PRIVATE
P01. Report from Town Council
Minutes of Town Council Meeting held Thursday 12th May 2011 were adopted on the proposal of Cllr Bilboe, seconded by Cllr Arckless and agreed.
P02. Report from Cemeteries Management Committee
Minutes of the meeting held Thursday 19th May 2011 were adopted on the proposal of Cllr Bilboe, seconded by Cllr Mrs Lewis and agreed.
P03. Report from the Finance Committee
Minutes of the meeting held Thursday 26th May 2011 were adopted on the proposal of Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
P04. Staff Appraisal and consideration of annual increment
The recommendations in the private reports were proposed for acceptance by Cllr Mrs Lewis, seconded by Cllr Bilboe and agreed.
P05. Consideration of replacement springer for Philip Drive Play ground
Cllr Rev Nicholson proposed a simple springer or solid play piece be delegated to Finance. This was seconded by Cllr Arckless and agreed.
P06. The consideration of Town Council actions in preparation for a transfer of NCC services
Cllr Mrs Lewis proposed asking a local builder to complete a survey of the bus shelters to be brought back to finance. She was also willing to undergo the survey of Town seats herself. This was seconded by Cllr Bilboe and agreed.
The meeting closed at 8.40pm