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Fourways 2 6 Dilston Terrace, Amble, Northumberland, NE65 0DT
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Finance Committee Meeting Minutes 26th May 2011

Minutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 26th MAY 2011 at 6.30pm in The Council Office, The Quayside, Amble.

 

1. PRESENT: Councillors Mrs Lewis (Chairman), Bilboe, Hinson. Weir; together with the Clerk- Miss E Brown.

 

2. ACCEPTANCE OF DECLARATIONS OF INTEREST: None

 

3. APOLOGIES: Councillor Arckless had a prior commitment.  His apologies were accepted by Councillor Mrs Lewis, seconded by Councillor Bilboe and agreed.

 

4. RFO’s REPORT:

4.1 Energy contract renegotiated

A less expensive tariff was negotiated with the same provider.

 

5. COMMUNICATIONS:

5.1: n power new tariffs – The Clerk informed of revised tariffs with existing energy provider.

5.2: Internal Auditors report – The Clerk read out the report, copy attached and the recommendation were agreed with the exception of cash income. Members felt there were several safeguards in place to deter fraud; banking very small sums and then having to withdraw for petty cash was not deemed time efficient. A maximum of £10 cash income would be accepted.

 

6.ACCOUNTS PAYABLE & RECEIPTS:

6.1: The following cheques were signed in advance of the May meeting having been approved at the April meeting.

TC0201 102384 Warkworth Cricket Club Donation S-137

£242.00

6.2: The following cheques had been signed out of Meeting because of the urgency of the matter and retrospective approval was given on the proposal of Councillor Mrs Lewis seconded by Councillor Bilboe and agreed.

CM0201 102385 Agratech NW Ltd Spray Nozzles p

£34.20

TC0202 102386 Alan Brown (Market trader) Planting (Pride in Amble)

£18.00

TC0203 102387 NPOWER Office Electric

£192.00

6.3: The following payments have been made/ received using petty cash.

Payment to/from Reason Amount

Balance

£3.78

6.4: The accounts for the month were presented for approval on the proposal of Councillor Bilboe, seconded by Councillor Hinson and agreed.

TOWN COUNCIL

TC0204 102388 Zurich Insurance

£2475.94

TC0205 102389 Communicorp Subscription

£70.00

TC0206 102390 The Garden Centre Group Plants

£428.65

TC0207 102391 BT Internet services

£90.00

TC0208 102391 BT Telephone

£116.70

TC0209 102392 Premier Print and Design Plans

£54.00

TC0210 102393 NALC Subscription

£419.80

TC0211 102394 Peter Basnett Internal audit

£280.80

TC0212 102395 HMRC Tax & NI

£2339.54

TC0214 102396 Amble Town Council Petty cash

£46.22

TC0215 102401 Alan Brown (Market Trader) Planting(Pride in Amble)

£38.50

TC0216 102405 Alan Brown (Market Trader) Planting(Pride in Amble)

£62.00

 

CEMETERIES MANAGEMENT COMMITTEE

CM0202 102397 Arco PPE

£56.32

CM0203 102398 Npower Electric

£100.61

CM0204 102399 Northumberland College Pesticide course

£489.36

CM0205 102400 TDC Waste Management Refuse collection

£1029.60

CM0206 102404 Gustharts Materials

£64.05

CM0207 102402 Kens Autos Oil

£7.77

CM0208 102403 JR Bailey Gridforce walkway

£100.00

6.5: The following amounts have been paid by standing order/direct debit showing on bank statements                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 at 30th April 2011

06/04/11 DD UK Fuels Guard card

£1.08

11/04/11 SO Confidential Salaries & Wages

£395.07

11/04/11 SO Confidential Salaries & Wages

£966.97

11/04/11 SO Confidential Salaries & Wages

£1498.26

11/04/11 SO Confidential Salaries & Wages

£1031.86

6.6: The following amounts have been received since the last Meeting and will be presented for information:

RC0201 Co-operative Funeralcare Inv111201

£50.00

RC0202 Strettle INV111205

£100.00

RC0203 Santander Interest

£8.73

                                                                                                        Total           £158.73

6.7: Acceptance of SPENd/Budget Figures – YTD plus bank reconciliation:

The figures for the month of April 2011 were not presented; but would be made available prior to the next meeting of the Finance Committee.

 

7.  REQUESTS FOR GRANT AID:

7.1: NTC – pursuant of section 137 of the Local Government Act 1972, Councillor Mrs Lewis proposed a donation of £100.00.  This was seconded by Councillor Bilboe and agreed.

 

8.  AGENDA ITEMS:

8.1: Office furniture:  After discussion, Councillor Mrs Lewis proposed up to £1000 be allocated for the purchase of new office furniture i.e. 2 x new desks, tall storage cupboard, computer chairs and chairs for members and public as well as sundry items needed and this be delegated to the Clerk.  This was seconded by Councillor Hinson and agreed.

8.2: Digital Camera: As it was necessary to have photographs for the website and public events, Councillor Mrs Lewis proposed up to £100 be allocated for the purchase of a new digital camera with the purchase being delegated to the Clerk.  This was seconded by Councillor Hinson and agreed.

8.3: Office Hardware: Office computer ware was between 3 and 8 years old and needed updating due to increased downloads and electronic mail. After discussion with the Clerk on preference and usage, Councillor Mrs Lewis proposed the principal of the purchase of 2 x new desktop pc’s, 1 x laptop and an external hard drive, with delegated powers to the Clerk to gather information.  This was seconded by Councillor Hinson and agreed. It was felt that a local company should be consulted for prices including a maintenance contract; this would be brought to the next full Town meeting.

 

9. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday, 23rd June 2011 in The Council Office, The Quayside, Amble at the close of the rearranged Cemeteries Committee meeting.

 

Following acceptance of the adoption of Section 100a (4) of the Local Government Act the remainder of the Meeting will be held in Private. 

This was proposed by Councillor Mrs Lewis, seconded by Councillor Bilboe and agreed.

 

 

PUBLIC VERSION OF PRIVATE

 

PO1: Lease of new premises

The terms of the lease were discussed and following clarification of some points by the Clerk with the owners of the premises, it was proposed by Councillor Mrs Lewis, seconded by Councillor Weir and agreed that the Chairman or Vice Chairman sign the lease.

 

PO2: Cleaner for premises

The previous occupants of the new premises employed a cleaner for this area and the kitchen/ toilet facilities; since their departure these had not been done by the cleaner. It was decided the Clerk would enquire whether the cleaner was willing to clean all the Council’s premises, the time this would take and the cost. This would be reported back to Town meeting for a decision.

 

The meeting closed at 7.35pm