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Annual General Meeting of Amble Town Council

Minutes of the Annual General Meeting of Amble Town Council held on Thursday 12th May 2011 at 6.11pm in The Council Office, The Quayside, Amble.

 

  1. 1.    PRESENT:

Cllr Bilboe (Chairman), Cllrs Hinson (Vice- Chairman), Arckless, Weir and Mrs Lewis and Rev. Nicholson together with the Clerk- Miss E Brown.

 

  1. 2.    ACCEPTANCE OF DECLARATIONS OF INTEREST:

There were no Declarations of Interest received from Councillors on this occasion.

 

  1. 3.    APOLOGIES FOR ABSENCE:

None.

 

  1. 4.    ANNUAL REPORT OF THE MAYOR:

The Chairman read out his report; Download: Chair Report AGM 2011

 

  1. 5.    APPOINTMENT OF MAYOR and CHAIRMAN FOR 2011/12:

Cllr Hinson proposed Cllr Bilboe for another term as Town Mayor and Chairman of the Council.  This was seconded by Cllr Arckless and agreed.

 

  1. 6.    APPOINTMENT OF DEPUTY MAYOR and VICE CHAIRMAN FOR 2011/12:

The Mayor proposed Cllr Hinson as Vice Chairman; this was seconded by Cllr Hinson himself and agreed.

 

  1. 7.    APPOINTMENT OF COMMITTEES and GROUPS FOR 2011/12:

7.1: Cemeteries Management

Committee Members: Cllrs Bilboe, Hinson, Weir, Cllr Mrs Lewis and any new Cllrs when elected or co-opted.

Chairman: Cllr Bilboe was proposed by Cllr Mrs Lewis for re-election, seconded by Cllr Weir and agreed.

Vice – Chairman: Cllr Weir was proposed by Cllr Mrs Lewis, seconded by Cllr Arckless and agreed.

 

7.2: Finance

Committee Members: Cllrs Arckless, Bilboe , Hinson, Weir, Cllrs Mrs Lewis and any new Cllrs when elected or co-opted.

Chairman: Cllr Mrs Lewis was proposed for re-election by Cllr Bilboe, seconded by Cllr Hinson and agreed.

Vice – Chairman: Cllr Mrs Lewis proposed this position be left vacant for a new councillor to fill if they wished; Cllr Arckless indicated his willingness to assist in the interim; this was agreed.

 

7.3: Allotment and Playgrounds

Committee Members: Cllrs Bilboe, Hinson, Weir, Cllrs Mrs Lewis, Rev Nicholson and any new Cllrs when elected or co-opted.

Chairman: Cllr Mrs Lewis was proposed for re-election by Cllr Bilboe, seconded by Cllr Weir and agreed.

Vice – Chairman: Cllr Bilboe was proposed for re-election by Cllr Mrs Lewis, seconded by Cllr Mrs Weir and agreed.

 

7.4: Planning Committee

Committee Members: Cllrs Bilboe, Hinson, Weir, Cllrs Mrs Lewis, Rev Nicholson and any new Cllrs when elected or co-opted.

Chairman: Cllr Hinson was proposed for re-election by Cllr Mrs Lewis, seconded by Cllr Weir and agreed.

Vice – Chairman: Cllr Bilboe was proposed for re-election by Cllr Hinson, seconded by Cllr Mrs Lewis and agreed.

 

  1. 8.    APPOINTMENT TO PARTNERSHIPS AND TRUSTS:

8.1: Alnwick Playhouse Trust: Representative no longer required.

8.2: Amble Development Trust and Regeneration Group:

8.3: Amble Welfare Partnership:

8.4: Coquet Shorebase Trust:

Cllr Hinson was proposed for re-election to the 3 positions on the proposal of Cllr Bilboe, seconded by Cllr Arckless and agreed.

 

  1. 9.    APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES:

9.1: Amble Problem Solving Group: Cllr Bilboe was proposed by Cllr Arckless, seconded by Cllr Hinson and agreed.

9.2: Druridge Bay Management Committee: Cllr Bilboe was proposed for re-election by Cllr Hinson, seconded by Cllr Mrs Lewis and agreed.

9.3: Northumbria Police Forum: Cllr Rev Nicholson was proposed by Cllr Mrs Lewis, seconded by Cllr Hinson and agreed.

9.4: Amble Youth Project (MacPi): Cllr Weir were proposed by Cllr Arckless, seconded by Cllr Hinson and agreed. Two representatives were required; one would remain vacant until new councillors were in position.

 

  1. 10.   BANKING ARRANGEMENTS:

10.1: Barclays Community Account: Signatories- Cllrs Mrs Lewis, Rev Nicholson, Cllrs Bilboe and Hinson.

10.2: Barclays Business Premium Account: Signatories – As above

10.3: Alliance & Leicester Community Instant Reserve: Cllr Mrs Lewis and Arckless.

10.4: Alliance & Leicester 30 Day Notice: Signatories – As 10.3

 

  1. 11.   APPOINTMENT OF INTERNAL AUDITOR:

11.1: Peter Basnett was proposed by Cllr Arckless, seconded by Cllr Mrs Lewis and agreed.

Cllr Mrs Lewis suggested this may need to be reconsidered when Mr Basnett retires.

 

  1. 12.  APPOINTMENT OF INSURER:

12.1: Zurich Municipal was proposed by Cllr Hinson, seconded by Cllr Mrs Lewis and agreed.

Cllr Mrs Lewis suggested other insurance providers be investigated at the next renewal date.

 

  1. 13.  AGREEMENT TO PAY ANNUAL SUBSCRIPTIONS:

13.1: Northumberland Association of Local Councils

13.2: Society of Local Council Clerks

13.3: Local Councils Update

13.4: The Institute of Crematorium and Cemetery Management

13.5: RoSPA – Playground Inspection

13.6: Local Council Review

The  subscriptions were agreed enbloc proposed by Cllr Arckless, seconded by Cllr Mrs Lewis and agreed..

 

  1. 14.  DATES AND TIMES OF MEETINGS FROM MAY 2011 TO MAY 2012:

A timetable is attached.

 

  1. 15.  CONSIDERATION OF PRINTING ALLOWANCE FOR MEMBERS:

Due to the increased use and convenience of e-mail for Agendas and Minutes, Coun Weir proposed an allowance of £50 per member per year for printing/paper costs; it being left to the individual members’ discretion as to whether they chose to claim it.  This was seconded by Cllr Arckless and agreed.

 

The meeting closed at 6.30pm.