MenuMinutes of the Annual General Meeting of Amble Town Council held on Thursday 12th May 2011 at 6.11pm in The Council Office, The Quayside, Amble.
- 1. PRESENT:
Cllr Bilboe (Chairman), Cllrs Hinson (Vice- Chairman), Arckless, Weir and Mrs Lewis and Rev. Nicholson together with the Clerk- Miss E Brown.
- 2. ACCEPTANCE OF DECLARATIONS OF INTEREST:
There were no Declarations of Interest received from Councillors on this occasion.
- 3. APOLOGIES FOR ABSENCE:
None.
- 4. ANNUAL REPORT OF THE MAYOR:
The Chairman read out his report; Download: Chair Report AGM 2011
- 5. APPOINTMENT OF MAYOR and CHAIRMAN FOR 2011/12:
Cllr Hinson proposed Cllr Bilboe for another term as Town Mayor and Chairman of the Council. This was seconded by Cllr Arckless and agreed.
- 6. APPOINTMENT OF DEPUTY MAYOR and VICE CHAIRMAN FOR 2011/12:
The Mayor proposed Cllr Hinson as Vice Chairman; this was seconded by Cllr Hinson himself and agreed.
- 7. APPOINTMENT OF COMMITTEES and GROUPS FOR 2011/12:
7.1: Cemeteries Management
Committee Members: Cllrs Bilboe, Hinson, Weir, Cllr Mrs Lewis and any new Cllrs when elected or co-opted.
Chairman: Cllr Bilboe was proposed by Cllr Mrs Lewis for re-election, seconded by Cllr Weir and agreed.
Vice – Chairman: Cllr Weir was proposed by Cllr Mrs Lewis, seconded by Cllr Arckless and agreed.
7.2: Finance
Committee Members: Cllrs Arckless, Bilboe , Hinson, Weir, Cllrs Mrs Lewis and any new Cllrs when elected or co-opted.
Chairman: Cllr Mrs Lewis was proposed for re-election by Cllr Bilboe, seconded by Cllr Hinson and agreed.
Vice – Chairman: Cllr Mrs Lewis proposed this position be left vacant for a new councillor to fill if they wished; Cllr Arckless indicated his willingness to assist in the interim; this was agreed.
7.3: Allotment and Playgrounds
Committee Members: Cllrs Bilboe, Hinson, Weir, Cllrs Mrs Lewis, Rev Nicholson and any new Cllrs when elected or co-opted.
Chairman: Cllr Mrs Lewis was proposed for re-election by Cllr Bilboe, seconded by Cllr Weir and agreed.
Vice – Chairman: Cllr Bilboe was proposed for re-election by Cllr Mrs Lewis, seconded by Cllr Mrs Weir and agreed.
7.4: Planning Committee
Committee Members: Cllrs Bilboe, Hinson, Weir, Cllrs Mrs Lewis, Rev Nicholson and any new Cllrs when elected or co-opted.
Chairman: Cllr Hinson was proposed for re-election by Cllr Mrs Lewis, seconded by Cllr Weir and agreed.
Vice – Chairman: Cllr Bilboe was proposed for re-election by Cllr Hinson, seconded by Cllr Mrs Lewis and agreed.
- 8. APPOINTMENT TO PARTNERSHIPS AND TRUSTS:
8.1: Alnwick Playhouse Trust: Representative no longer required.
8.2: Amble Development Trust and Regeneration Group:
8.3: Amble Welfare Partnership:
8.4: Coquet Shorebase Trust:
Cllr Hinson was proposed for re-election to the 3 positions on the proposal of Cllr Bilboe, seconded by Cllr Arckless and agreed.
- 9. APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES:
9.1: Amble Problem Solving Group: Cllr Bilboe was proposed by Cllr Arckless, seconded by Cllr Hinson and agreed.
9.2: Druridge Bay Management Committee: Cllr Bilboe was proposed for re-election by Cllr Hinson, seconded by Cllr Mrs Lewis and agreed.
9.3: Northumbria Police Forum: Cllr Rev Nicholson was proposed by Cllr Mrs Lewis, seconded by Cllr Hinson and agreed.
9.4: Amble Youth Project (MacPi): Cllr Weir were proposed by Cllr Arckless, seconded by Cllr Hinson and agreed. Two representatives were required; one would remain vacant until new councillors were in position.
- 10. BANKING ARRANGEMENTS:
10.1: Barclays Community Account: Signatories- Cllrs Mrs Lewis, Rev Nicholson, Cllrs Bilboe and Hinson.
10.2: Barclays Business Premium Account: Signatories – As above
10.3: Alliance & Leicester Community Instant Reserve: Cllr Mrs Lewis and Arckless.
10.4: Alliance & Leicester 30 Day Notice: Signatories – As 10.3
- 11. APPOINTMENT OF INTERNAL AUDITOR:
11.1: Peter Basnett was proposed by Cllr Arckless, seconded by Cllr Mrs Lewis and agreed.
Cllr Mrs Lewis suggested this may need to be reconsidered when Mr Basnett retires.
- 12. APPOINTMENT OF INSURER:
12.1: Zurich Municipal was proposed by Cllr Hinson, seconded by Cllr Mrs Lewis and agreed.
Cllr Mrs Lewis suggested other insurance providers be investigated at the next renewal date.
- 13. AGREEMENT TO PAY ANNUAL SUBSCRIPTIONS:
13.1: Northumberland Association of Local Councils
13.2: Society of Local Council Clerks
13.3: Local Councils Update
13.4: The Institute of Crematorium and Cemetery Management
13.5: RoSPA – Playground Inspection
13.6: Local Council Review
The subscriptions were agreed enbloc proposed by Cllr Arckless, seconded by Cllr Mrs Lewis and agreed..
- 14. DATES AND TIMES OF MEETINGS FROM MAY 2011 TO MAY 2012:
A timetable is attached.
- 15. CONSIDERATION OF PRINTING ALLOWANCE FOR MEMBERS:
Due to the increased use and convenience of e-mail for Agendas and Minutes, Coun Weir proposed an allowance of £50 per member per year for printing/paper costs; it being left to the individual members’ discretion as to whether they chose to claim it. This was seconded by Cllr Arckless and agreed.
The meeting closed at 6.30pm.