Skip to main content
Fourways 2 6 Dilston Terrace, Amble, Northumberland, NE65 0DT
Tel: 01665 714695 | Email: ask@amble.gov.uk

Amble Town Council Meeting Minutes12th May 2011

 Minutes of a meeting of Amble Town Council held on Thursday 12th May 2011 at 6.30pm in the Council Office, The Quayside, Harbour Road, Amble.

1. PRESENT: Councillors Bilboe, Arckless, Hinson, Weir, Mrs Lewis and Rev Nicholson together with the Clerk.

County Councillor Jeff Watson and Journalist James Willoughby were also in attendance.

 

2. APOLOGIES FOR ABSENCE: None.

 

3. ACCEPTANCE OF DECLARATIONS OF INTEREST: None.

 

4. PUBLIC QUESTION TIME: (maximum 15 minutes) County Councillor Watson queried the recent high turnover of Town Council Members and the potential cost to the rate payers and how the Council proposed to deal with this.

Councillor Bilboe stated the Town Council had already discussed this and were to arrange to meet with prospective candidates and subsequently to mentor new Councillors to help introduce them to protocol and procedures as well as offer any guidance needed in other matters.  Councillor Watson also commented on the inadequate size of the Council meeting room and how unwelcoming it is to sit in on meetings with Councillors backs to your face.  Councillor Bilboe commented that the Council were currently looking into ways to resolve this.

 

5. MINUTES: TOWN COUNCIL

5.1: Minutes of Town Council Meeting held Thursday 14th April 2011 were adopted on the proposal of Councillor Hinson, seconded by Councillor Bilboe and agreed.

 

6. CLERK’S REPORT

6.1: Email to NCC re: meeting to discuss responsibility of services in Town Council office at 2.00pm on 18th May (15/4/11)

Confirmation of meeting received with information setting out discussions.  Clerk forwarded to Town Councillors (15/4/11)

6.2: Email to NCC (copy to Jeff Watson) requesting environmental dept to assess how safe it will be to remove the asbestos from the property on Bisley Road (15/4/11)

Reply stating that NCC do not employ anyone qualified to assess asbestos (15/04/11)

6.3: Telephone call to Ambler re: Council agreement to have newsletter content on website (15/04/11)

6.4: Clerk thanks potential landlord for information and informed of interest in meeting with their Chairman and Treasurer to discuss/ negotiate (15/4/11)

Council decision in principle passed to potential landlord (27/04/11)

Letter received from potential landlord extending deadline for decision to 13th May

6.5: Letter to NCC proposing TC purchase 4 x semi mature trees for West Avenue and NCC plant, maintain and take responsibility for them (15/4/11)

Email to NCC requesting acknowledgement of receipt of letter (5/5/11)

6.6: Letter to Alnwick Garden Head Gardener asking if he is available to judge Amble Gardens and attend awards ceremony (15/4/11)

Head Gardener unavailable but senior gardener Debbie Crombie attending in his place

6.7: Trinity Methodist Church Hall booked for garden awards ceremony on Friday 22nd July (15/4/11)

6.8: Common land training course place booked for Clerk at Village Hotel, Newcastle on 4th July (15/4/11)

Confirmation of booking received (15/4/11)

6.9: Letter to NCC re: suggestions for Paddling Pools and requesting update on other current options (15/4/11)

6.10: Email to Steve Scoffin informing that Cllr Bilboe will be Town Council representative for local council working party (15/4/11)

Acknowledgement received (18/4/11)

6.11: Letter to Mr Scott re: Seagulls causing Health Hazard – copy of complaint to WHC (15/4/11)

6.12: Letter to Mr Scott re: Freedom of Information request – restrictive procedure (15/4/11)

6.13: Email to website developer accepting quote in principle (15/4/11)

Acknowledgement received and hosting fee agreed (15/4/11) Developer to attend website working party.

6.14: Letter to Councillor regarding apologies for absence (19/04/11)

6.15: Email to Dave Campbell; NCC Asset Management to organise meeting to discuss Percy Drive Allotments Boundary (21/04/11)

6.16: Emails to James Calvert Spence College to arrange a meeting with Cllr Weir to discuss Pride in Amble (14/4/11)

6.17: Email to allotments Holders Secretary to arrange meeting to discuss potential Sensory Garden idea (5/5/11)

6.18: Tree roots causing problems to paths at Percy Drive Allotments (near Straffen Court) reported (13/4/11)

NCC confirm job added to task sheet for levelling (20/4/11)

6.19: Arrangements made for Cllr Hinson to attend meeting with NCC highways to discuss signage in Amble (20/4/11)

6.20: Resignation of Cllr Saunders received (20/4/11) Reported to elections office (21/4/11)

6.21: Resignation of Cllr Geggie received (4/5/11) Reported to elections office (4/5/11)

6.22: Further letter to Homes for Northumberland requesting ‘no ball games’ sign on side of garages adjacent to Glendale (05/05/11)

6.23: Letter to Grainger Homes re: land on Turner Street sent again (5/5/11)

 

7. AGENDA ITEMS FROM CLERK’S REPORT: None.

 

8. BUSINESS EXPRESSLY REQUIRED BY STATUTE:

8.1: 10 Amble electors requested by-election for vacancy on Central Ward of Amble Town Council.  Elections office will inform of timetable for election.

8.2: Notice of vacancy for Central Ward of Amble displayed following resignation of Cllr Saunders 21st April 2011

8.3: Notice of vacancy for West Ward of Amble displayed following resignation of Cllr Geggie 4th May 2011

 

9. CHAIRMAN’S COMMUNICATIONS and REPORT:

The Mayor had been invited to open the exhibition of the photographs for the ‘Through the Lens’ competition.

 

10.  REPORTS FROM COUNTY COUNCILLORS:

10.1 County Councillor Arckless gave his report; copy attached.

10.2 County Councillor Watson had given over £4,000 in grant funding to the renovation of the changing rooms at the Welfare Pavilion through Members Small Schemes.

He commented that a major discussion had taken place regarding the potential traffic increase at the middle school site following the planned amalgamation.  An extension of the car park had been discussed.

Costings were also being investigated for proposed innovative lighting schemes in some areas of the Town.

 

11. REPORTS FROM REPRESENTATIVES  ON OUTSIDE BODIES & REPORTS OF MEETINGS ATTENDED BY MEMBERS AS PRIVATE INDIVIDUALS:

Coun Weir had attended a very productive meeting with James Calvert Spence College re: Amble in Bloom.  Although they did not feel they could be of help in the short term due to their current restructure, they did have ideas for the future and may be able to help with the repainting of the Paddling Pools through Duke of Edinburgh Awards Scheme.

 

12.  AGENDA ITEMS:

12.1: Draft newspage – Councillor Mrs Lewis proposed the draft newspage, this was seconded by Councillor Hinson and agreed.

12.2: Consideration of approval of annual return – The Clerk requested this be deferred to the next meeting of the Town Council as the deadline was not until 30th June and some clarification was required on a minor detail.  It was agreed that if necessary the Internal Auditor could be consulted.

12.3: Consideration of Office Relocation – This item was deferred to be discussed in Private.

12.4: Consideration of Community Governance Review re: inclusion of Mariners View and Rivergreen in the Amble Parish.  Following analysing the responses to the letter with only 1 in favour, Councillor Hinson proposed no further action be taken.  This was seconded by Councillor Mrs Lewis and agreed.

 

13.  REPORT FROM THE CEMETERIES MANAGEMENT COMMITTEE:

13.1: The Minutes of the Meeting held Thursday 21st April 2011 were adopted on the proposal of Councillor Bilboe, seconded by Councilor Hinson and agreed

 

14. REPORT FROM THE FINANCE COMMITTEE:

14.1: The Minutes of the Meeting held Thursday 28th April 2011 were adopted on the proposal of Councillor Mrs Lewis, seconded by Councillor Bilboe and agreed.

 

15.  REPORT FROM THE ALLOTMENT AND PLAYGROUNDS COMMITTEE: None.

 

16.  REPORT FROM THE PLANNING COMMITTEE:

16.1: The planning report for the month on May 2011

16.2: The minutes of the Planning Committee meeting held 26th April 2011 were adopted on the proposal of Councillor Hinson, seconded by Councillor Bilboe and agreed.

 

17. AMBLE COMMUNITY FORUM: Nothing to report.

 

18.  COMMUNICATIONS:

18.1: Dog bin outside Brambles damaged.  Hanging on to post at moment but if it becomes unattached NCC will have to remove.  Councillor Mrs Lewis proposed if NCC are still operating 50% scheme then agree to replace.  This was seconded by Councillor Bilboe and agreed.

18.2: Report of youths drinking on West Cemetery Extension and copy of email of response from Northumbria Police – For information; Councillor Bilboe commended PCSO Fawcett for his efforts .

18.3: Email from Anna Kruk confirming works to go ahead under Public Realms projects; Town Square-flagging – For information.

18.4: Letter from Northumbria Police acknowledging receipt of letter commending PCSO’s – For information.

 

19.  INFORMATION ITEMS AND ITEMS FOR CIRCULATION:

19.1: ‘Round Robin’ Northumberland Biodiversity Partnership news letter

19.2: Regeneration Funding Bulletin No 14

19.3: NSP ‘Matters arising’ update

19.4: NSP ‘People and Places’ update

19.5: NALC – Parish Training opportunities

19.6: Premier Design and Print; Business Card Offer

19.7: NALC e-news – April 2011

19.8: Regeneration Funding Bulletin No 15

19.9: CANNY news April 2011

19.10: North Voice

19.11: NCC North Area Committee meeting on 9th May 2011

19.12: Regeneration Funding Bulletin No 16

19.13: Rural Services – Weekly news May 3rd

Cllr Bilboe expressed an interest in attending the Chairman training course.

The information items were moved en bloc on the proposal of Councillor Mrs Lewis, seconded by Councillor Bilboe and agreed.

(All items will be placed on information table for interested Members)

Information items are not to be taken away from the Meeting but photocopies can be made, if required.

 

20.  DATE & TIME OF NEXT MEETING:

19:1 The date & time of the next Meeting will be on Thursday 9th June 2011 at 6.30pm. in the Town Council Office, The Quayside, Amble

Under Section 100A (4) of the Local Government Act 1972, the press and public will be excluded from the Meeting during consideration of the following items on the Agenda due to sensitive nature, this was proposed by Councillor Bilboe, seconded by Councillor Mrs Lewis and agreed.

 

 

 

PUBLIC VERSION OF PRIVATE

P01. Report from Town Council

Minutes of Town Council Meeting held Thursday 14th April 2011 were adopted on the proposal of Councillor Bilboe, seconded by Councillor Mrs Lewis and agreed.

 

P02. Report from Cemeteries Management Committee

Minutes of the meeting held Thursday 21st April 2011 were adopted on the proposal of Councillor Mrs Lewis, seconded by Councillor Bilboe and agreed.

 

P03. Report from Policy Working Party

Minutes of the meeting of the Policy Working party held 26th April 2011 were adopted on the proposal of Councillor Hinson, seconded by Councillor Bilboe and agreed.

Councillor Arckless proposed agreeing to the signing of a lease for the extended premises as an interim solution subject to receipt of a contract.  This was seconded by Councillor Mrs Lewis and agreed.

 

P04. Consideration of quotes for Amble Jute bags – The Clerk was awaiting the receipt of quotes.

 

P05: Consideration of quotes for painting of play equipment at Philip Drive; deferred from April pending receipt of quotes Councillor Mrs Lewis proposed the quote which came with a guarantee and the completion of painting within one day with the addition of accepting the quote for painting the fence.  This was seconded By Councillor Weir and agreed.

 

P06: Consideration of replacing spring rider at Philip Drive; deferred from April pending receipt of quotes.Quotes were still awaited.

 

The meeting closed at 7.51pm