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Amble Town Council – Minutes of meeting held 12th September 2013

Minutes of a meeting of Amble Town Council held on Thursday 12th September 2013 at 6.30pm in the Council Office, The Quayside, Harbour Road, Amble.

1. PRESENT: Cllrs Weir (Chair), Mrs Dargue, Mrs Lewis, Mrs Bennett, Hinson, Watson and the Clerk; Miss Brown.

Reporter J Willoughby was also present.

 

2. APOLOGIES FOR ABSENCE:

Apologies had been received from Cllrs Morrison and Arckless who had prior commitments. The apologies were agreed.

 

3. ACCEPTANCE OF DECLARATIONS OF INTEREST: None.

 

4. PUBLIC QUESTION TIME: (maximum 15 minutes)

No public were in attendance.

 

3. ACCEPTANCE OF DECLARATIONS OF INTEREST:

None given

 

4. PUBLIC QUESTION TIME: (maximum 15 minutes)

There were no members of the public present.

 

5.  AGENDA ITEMS:

5. MINUTES: TOWN COUNCIL

5.1: It was RESOLVED that the minutes of the meeting held 11th July 2013 (pages 16-19) be agreed.

5.2: It was RESOLVED that the minutes of the meeting held 22nd August 2013 (page 20) be agreed.

 

6. CLERK’S REPORT:

RECOMMENDATION – That the Council notes the contents of the report

6.1: Letter to Harbour master requesting repairs to premises.

6.2: Lightening Conductor repair complete.

6.3: Land Registry TP1 returned to transferee solicitor

6.4: Joint Amble TC/Warkworth PC meeting held with Northumbria Police re: speeding issues

6.5: Cllrs Weir. Lewis and Clerk attended Town Benchmarking training event

6.6: Meeting held with Coquet Shorebase Trust

6.7: Meeting with Tesco representative

6.8: LMAP Meeting with North Street/ View residents

6.9: Reported broken bollard Queen Street: NCC dealing

6.10: Planning Application for Gloster Hill- Paperwork loaned to Warkworth Parish Council and returned

6.11: Confirmation of change to GWGC Website re: Private Crackett headstone

6.12: Heritage Grant Application re: WW1 Project completed and sent

6.13: Safe Harbour Christian Fellowship no longer require use of meeting room.  Box of biscuits received in thanks.

6.14: The Clerk thanked Cllrs Lewis and Morrison for their help in covering the office during her recent absence.

The Clerk’s report was accepted.

 

7. AGENDA ITEMS FROM CLERK’S REPORT inc:

7.1: To consider the report from the joint Warkworth/Amble meeting with Northumbria Police – The Clerk would circulate this information to the Members.

7.2: To consider the report of the meeting held with Coquet Shorebase Trust.  The report was accepted.  The Clerk would enquire about the date and time of the next meeting and forward this information to Cllr Dargue who expressed an interest in attending and was appointed as the Council representative.

7.3: For information the report of the LMAP meeting at 6.8 – The Clerk would circulate this information to the Members.

7.4: For information: Report of Tesco meeting at 6.7.  The report was accepted for information.

7.5: Variation to Heritage Lottery grant in respect of WW1 Centenary service. The grant was due to be sent out on the day following this meeting.  Warkworth and Amble Royal British Legion had expressed an interest in being involved with the possibility of Warkworth Parish Council also taking part, the area would subsequently be increased to include the area or Warkworth.  It was RESOLVED that this be accepted.

 

8. CHAIRMAN’S COMMUNICATIONS and REPORT:

To receive the communications and report of the Chairman pertaining to Council Business

8.1: Invitation to RAF Boulmer Battle of Britain Commemorative Service which would take place on Sunday 15th September.

8.2: The Chairman attended an award ceremony at Amble Links First School on 19th July to present the award to commemorate the year of the Diamond Jubilee and the Olympics.

8.3:  The Chairman also attended the garden awards ceremony on the 19th July and thanked all Council Members and Officers for their work on this.

 

9.  REPORTS FROM COUNTY COUNCILLORS:

To receive a report from County Councillor Arckless – Cllr Arckless was not present to give a report.

To receive a report from County Councillor Watson:  – Cllr Watson reported that Warkworth Parish Council had objected to planning application Ref. No: 13/02120/OUT due to flood implications.

The fence repair was imminent at the multi use games area in the Welfare.

Cllr Watson reported that Teresa Villiers the Northern Ireland Secretary would be visiting Amble to view the proposed location of the Harbour Village during her visit in relation to the duelling of the A1.

 

10. REPORTS FROM COUNCIL REPRESENTATIVES ON OUTSIDE BODIES & REPORTS OF MEETINGS ATTENDED BY MEMBERS AS PRIVATE INDIVIDUALS:

To receive the report of Councillors who represent ATC on outside bodies

10.1: NALC County Committee meeting                                          Cllr. Weir requested that the Clerk circulate the notes of these meetings to the Members for information.

10.2: Queen Street Post Office Re-opening                                       Cllrs Lewis & Morrison

10.2: Benchmarking Event                                                                 Cllrs Lewis & Weir

10.3: Flodden Commemoration Event                                               Cllrs Lewis & Morrison

Cllr Mrs Lewis submitted a written report for the above three items. This is available on request.  A letter of appreciation would be sent to the organisers of the Flodden Commemoration event.

10.4: Druridge Bay ‘Rescue from the Sea’ Thank you Event            Cllrs Morrison & Rev.Nicholson.

Neither Members were available to give their report on this occasion.

 

11.  AGENDA ITEMS:

11.1: To consider Local Democracy week; 14th -20th October– The Clerk would organise a working group to discuss ideas on content once dates had been confirmed.

11.2: To consider information boards to correspond with Coal truck planters – This would be deferred to the Amenities Committee for consideration.

11.3: To consider joining the world of social media – It was RESOLVED that the Clerk with Cllr Mrs Dargue administer an official Facebook and Twitter account on behalf of the Council on a 4 month trial basis.  To be considered by the Town Council again in January.

11.4: To consider cigarette butt problem on Queen Street – Cllr Bennett stated that Queen Street was looking untidy due to discarded cigarette butts and the general state of the pavements and cobles.

It was RESOLVED that a letter be sent to Northumberland County Council regarding the cigarette butts outside premises selling refreshments, requesting information of their present street cleaning schedule. It was noted that a minority of the businesses do actively sweep their shop fronts. The Clerk was asked to write to refreshment businesses urging them to remind their patrons to use the receptacles provided and for these to be regularly emptied.

11.5: To consider poppy seed planting – This would be deferred to the Amenities Committee for consideration.

11.6: To consider Private Crackett Headstone Rededication Service – It was RESOLVED that the service would be held on 2nd November at 2.30pm. This would be preceded by a service to rededicate the Radcliffe Memorial which would take place in the Town Square at 2.00pm.  Both would be followed by the provision of refreshments for invited attendees at Radcliffe Club. Final details would be provided at the October meeting.

11.6: To consider the draft Newsletter Copy- It was RESOLVED to accept the newspage and thanks was given to Cllr Mrs Lewis for putting it together. Cllr Mrs Lewis reminded the members of the Council to forward any news stories to her for future issues.

11.7: To consider report of meeting and arrangements for Remembrance Day – A weighted gazebo was required for protecting the PA equipment; this would be costed and delegated to the Amenities Committee.

Members of the Council were asked if they could arrive at 10am to help organise and then distribute the order of service.  Due to the increasing number of organisations laying wreaths , they would now be formed into two rows with the members of the Council in a line behind them.  At the close of the service in the Town Square, the Chairman would make an announcement regarding the WW1 centenary commemoration service and the project and request all who wish to attend the church service to walk over the old railway line grassland and congregate in Cartington Court where the Army cadets would lead a parade to the Trinity Methodist Church.

Cllr Watson offered to stay behind in the Town Square to help the Clerk with the dismantling of the PA equipment.

 

12. REPORT FROM THE FINANCE COMMITTEE:

12.1: It was RESOLVED to accept the reports and recommendations of the Meeting held Thursday 25th July 2013 (pages 6-8)

12.2: It was RESOVLED to accept the reports and recommendations of the Meeting held Thursday 22nd August 2013 (pages 9-11)

 

13.  REPORT FROM THE CEMETERIES MANAGEMENT COMMITTEE:

13.1: It was RESOLVED to accept the reports and recommendations of the Meeting held Thursday 25th July 2013

 

14.  REPORT FROM THE PLANNING COMMITTEE:

14.1: It was RESOLVED to accept the reports and recommendations of the Meeting held Monday 9th September 2013

 

15 REPORT FROM THE AMENITIES COMMITTEE:

15.1: It was RESOLVED to accept the reports and recommendations of the meeting held Thursday 18th July 2013 (pages 8-10)

 

16.  COMMUNICATIONS:

16.1: NCC – Local Transport Plan 2014-15 – It was RESOLVED that the priorities of the Council be as follows:

  1. Implementation of the decisions from the review of parking restrictions/regulations in the Town.
  2. The enhancement of the crossing from the Chemist on Percy Street – parked vehicles make the road narrow and also hide pedestrians from driver’s sight.  Suggest the implementations of restrictions at the side of the crossing
  3. Dropped kerbs around Amble in general

16.2: NCC – Don’t Stand for it Campaign – The Members identified the Industrial Estate, the walkways from the Percy Drive Allotments to Straffen Court, the Braid and the Harbour as areas for public protection officers to visit.

16.3: Arriva – Bus services – the information was received.

16.4: Ambler Advertising Costs & Amble Harbour Village: Community Consultation Day – Received for information.

16.5: Collingwood Legal- H.R. Advice Service- Employer 123 – The Council were not minded to signing up for this agreement.

16.6: Letter from Hutton Barton re: Memorial to Flight Lieutenant Gerry Sayer – The Council were not minded to commemorate Flight Lieutenant Gerry Sayer.  However the details would be passed on to Amble Development Trust and Northumberland County Council who were working on the Harbour Village Development.  A more appropriate site would be Druridge Bay Country Parks which was closer to the believed location of the crash.  The RAF Benevolent fund would be suggested to Mr Barton as a means of possibly funding his project.

16.7: Northumberland Wildlife Trust Invitation – Cllrs Miss Morrison and Rev’d Nocholson had accepted this invitation on behalf of the Council.

 

17.  INFORMATION ITEMS AND ITEMS FOR CIRCULATION:

RECOMMENDATION – That the Council note the information items.

17.1: The Ambler Issue 82

17.2: Local Councils Update August 2013

17.3: Public Transport Newsletter

17.4: Links Estate Passenger Figures

17.5: Greentek Solutions Ltd: Wide Surface Aeration

17.6: ICCM Wesley Award 2013

17.7: Jolly Good Performers- Event Entertainers

17.8: Navigator Multiplay Unit

17.9: Historical Promotions- Halloween & Christmas

17.10: Marine Conservation- Help Scottish Seas Recover

17.11: Greentek Turf Maintenance Machiner

17.12: ICCM Learning Convention 2013

17.13: Freestyle Skateparks Ltd

17.14: ICCM Journal- Autumn issue

17.15: SLCC National Conference

17.16: The Magical Ventriloquist

17.17: Westminster Briefings Various Topics

17.18: ICCM Cemetery Management Courses

17.19: CAN Newsletter

17.20: The Clerk: September issue

The information items were accepted.

 

18.  DATE & TIME OF NEXT MEETING:

18:1 The date & time of the next Meeting will be on Thursday 10th October 2013 at approx. 6.30pm. in the Town Council Meeting Room, The Quayside, Amble, to be preceded by a presentation from Banks Mining on the proposed opencast between Widdrington and Cresswell.

 

It was RESOLVED that under Section 100A (4) of the Local Government Act 1972, the press and public will be excluded from the Meeting during consideration of the following items on the Agenda due to their sensitive nature.

 

PUBLIC VERSION OF PRIVATE

 

19. PRIVATE REPORTS FROM COUNCIL REPRESENTATIVES ON OUTSIDE BODIES & REPORTS OF MEETINGS ATTENDED BY MEMBERS AS PRIVATE INDIVIDUALS:

19.1: To receive the report of Councillors who represent ATC on outside bodies – No reports were given.

 

19.2; To consider tender applications – One tender application had been received.  It was RESOLVED to accept this application.  A contract would be drawn up.

 

19.3: To consider a meeting about the grass cutting arrangements at the Welfare – A meeting to discuss this would be arranged with Amble Development Trust with the Chair of the Council and Chair of Finance  delegated to attend and report back.

 

19.4: To consider correspondence from George F White re: new pathway – The members commented that this was not an existing gateway as it had been disused for a number of years.  Many problems were perceived with re opening this and members were firmly against allowing access at any point of this boundary.

 

19.5: Update from Graham Vickers- Speedwatch – Received for information.

 

19.6: To consider arrangements for staff absence –  Cllr Mrs Lewis had offered to voluntarily help out during the absence which was expected to last for at least another 6 weeks. It was RESOLVED that the absence be covered by both the Clerk and Cllr Mrs Lewis with any extra hours worked by the Clerk to be agreed with the Chair and Vice Chair beforehand.