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Finance Committee Agenda 26th September 2013

YOU ARE SUMMONDED TO ATTEND a Meeting of the Finance Committee to be held on Thursday 26th September 2013 at the rise of the Cemeteries Management Committee (approx 7.30pm) in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble when the following matters will be discussed:

 

                                                                                                BY ORDER OF Elaine Brown

                                                                                                                         Town Clerk

                                                                                                                           20th September 2013

A G E N D A

Declaration of Interest by Members and Officers

Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting. (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the Code of Conduct).

 

PRESENT:

 

APOLOGIES:

To receive apologies for absence

 

1. ACCEPTANCE OF DECLARATIONS OF INTEREST:

Members are requested to advise the Committee of any Declarations of Interest appertaining to the below agenda items.

 

2. RFO’s REPORT:

2.1: Letter to Councillor Hinson in response to his letter dated 26th July 2013

2.2: Letter to Barclays complaining that change of signatories has not yet been done.

2.3: Internal auditor booked for interim audit 21st -22nd October

 

3. COMMUNICATIONS/INFORMATION:

3.1: Smith of Derby – Annual clock service agreement

 

4. ACCOUNTS PAYABLE & RECEIPTS:

4.1. The following cheques were signed in advance of this meeting having received approval at the August meeting.

Ref Cheque number Payment made to Reason

Gross amount

4.2: The following cheques were signed out of meeting and required retrospective approval

Ref Cheque number Payment made to Reason

Gross amount

TC0601 102889 Glasdon UK Liminted Enviropol bin + fittings

£755.00

TC0602 102890 Glasdon UK Limited Enviropol bin

£721.96

TC0603 102891 Radcliffe Club Room hire deposit – Rad/Cra

£50.00

4.3: The following payments have been made/ received using petty cash.

Ref Payment to/from Reason Amount

Balance

-£4.86

PC0601 ATC Petty cash +£50.00

£45.14

PC0602 NCC Parking meter -£2.60

£42.54

PC0603 Tesco Batteries -£7.35

£35.19

PC0604 Co-op Cleaning products -£3.00

£33.19

PC0605 Ken’s Autos Keys -£6.00

£27.17

 

4.4: The accounts for the month will be presented for approval and the necessary cheques signed:

TOWN COUNCIL

Ref Cheque Number Payment made to Reason

Gross amount

TC0604 102892 Safechem Hand towels + Toilet roll

£111.03

TC0606 102893 HMRC Tax & NI

£815.78

TC0607 102894 The Flagman Flagpole

£460.80

TC0608 102895 Bedrock Communications PA Speakers

£340.00

TC0609 102896 BDO Stoy Hayward External Audit

£480.00

TC0610 102897 Staples Vacuum cleaner and pins

£120.78

TC0611 102898 Star Fireworks Flash Maroons

£201.60

TC0612 102899 Warkworth Harbour Commissioner Office rent

£1375.00

TC0613 102900 Streetmaster  Seat + bench

£943.20

TC0614 102901 Stone Technical Services Ltd Lightning protection

£837.60

CEMETERIES MANAGEMENT COMMITTEE

CM0601 102902 Martin’s Burial service + East Cem

£510.00

CM0602 102903 Lawrences Garden Shop Materials

£102.00

CM0603 102904 Green (Agriculture) Ltd Grass seed

£225.20

CM0604 102905 S & M Williams Fuel

£120.18

CM0606 102906 Greenlay Ltd Machine belt

£102.28

CM0607 102907 Robson & Cowan Call out

£36.00

4.5: The following amounts have been paid by standing order/direct debit showing on bank statements at 31st August 2013.

Date Method Payment to Reason

Amount

TO BE UPDATED

4.6: Government Procurement card purchases

The following purchases were made on the Government Procurement Card.

Ref Date Payment made to Reason

Gross amount

GP0601 09/09/13 Get Composting 2 x water butts

£70.46

GP0602 09/09/13 Insight Security Key cabinet

£44.33

Total £114.79

4.7: The following amounts have been received since the last Meeting and will be presented for information:

Ref Payment received from Reason

Amount

RC0601 Santander Interest

£87.13

RC0602 Alistair Turner Inv 19 +23

£260.00

RC0603 Co-operative Funeralcare INV 14 + 15

£1140.00

RC0604 Co-operative Funeralcare Midlands INV17

£820.00

RC0605 CWGC

£45.00

RC0606 Rowell INV6

£283.50

RC0607 Santander Interest

£2.65

RC0608 NCC Precept

£42252.50

RC0609 Mrs Gray INV25

£40.00

                                                                                                                   Total £44930.78

All cash income is banked upon receipt

5: Acceptance of SPENd/Budget Figures- YTD:

The figures for the month of August 2013 will be presented; copies are available on application to the Clerk.

A bank reconciliation to date will be presented.

 

6. AGENDA ITEMS

6.1: To consider revised grants and donations policy

6.2: To consider bus shelter remedial work quotations – deferred from Amenities Committee

6.3: To consider gazebo quotations – deferred from Amenities Committee

 

7. DATE & TIME OF NEXT MEETING: The next Meeting is scheduled to be held on Thursday, 24th October 2013 following at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble.