MenuYou are invited to attend a Meeting of Amble Town Council to be held on Thursday 13th June 2013 at 6.30pm in The Town Council meeting room, The Quayside, Amble
BY ORDER OF Elaine Brown
Town Clerk 6th June 2013
A G E N D A
Declaration of Interest by Members and Officers
Members and officers are reminded that if they have an interest in any item on the Agenda it should be declared as soon as possible after the commencement of the Meeting (Sections 94 to 98 and 105 of the Local Government Act, 1972, Section 106 of the Local Government Finance Act 1992, and the Code of Conduct).
1. PRESENT:
2. APOLOGIES FOR ABSENCE:
To receive apologies for absence
3. ACCEPTANCE OF DECLARATIONS OF INTEREST:
Members are requested to advise Council of any Declarations of Interest appertaining to the following Agenda Items
4. PUBLIC QUESTION TIME: (maximum 15 minutes)
In accordance with Section 1(d-g) of the ATC Standing Orders members of the public present may address the Council at this point on the agenda. The Council/Committee reserves the right to respond or debate the issue at a later date.
5. BUSINESS EXPRESSLY REQUIRED BY STATUE:
5.1: To consider applications for the West Ward vacancy
6. MINUTES: TOWN COUNCIL
6.1: To confirm for approval and adoption the minutes of the Annual meeting held 16th May 2013 (pages 1-3)
6.2: To conform for approval and adoption the minutes of the meeting held 16th May 2013 (pages 1-4)
6.3: To confirm for approval and adoption the minutes of the meeting held 30th May 2013 (pages 7-8) including sheet detailed agreed flag protocol.
7. CLERK’S REPORT:
RECOMMENDATION – That the Council notes the contents of the report
7.1: Enquiry to Mr Goode re: land transfer
7.2: Neighbourhood Plan working party meeting held; Julia Aston of Amble Development Trust also attended.
7.3: Letter of congratulations to the Coastguard
7.4: Letter to NCC in support of Coquet Yacht Club lease and land extension
7.5: Letters to contractors re: quotations for 16 weeks East and West Cemetery
7.6: Lightning conductor survey booked
7.7: On viewing WW1 Centenary letter I can confirm that no where in the text was the word ‘celebration’ used.
7.8: Community tidy up took place.
7.9: Confirmation of signage design for Rivergreen planter agreed with Chairman.
7.10: Clerk and Cllr Mrs Dargue to attend Chairman ‘refresher’ training in Alnwick on 19th June
8. AGENDA ITEMS FROM CLERK’S REPORT:
8.1: Report of community tidy up – The Clerk
8.2: Notes of visit to HMP Northumberland 6th June 2013 – Admin Assistant
8.3: Notes of Neighbourhood planning working party meeting 3rd June 2013. – The Clerk
9. CHAIRMAN’S COMMUNICATIONS and REPORT:
To receive the communications and report of the Chairman pertaining to Council Business
9.1: James Calvert Spence College year 11 Awards Ceremony
9.2: Amble First School assembly presentation
9.3: Request to officially open the arts and crafts centre – declined due to prior commitments
10. REPORTS FROM COUNTY COUNCILLORS:
To receive a report from County Councillor Arckless:
To receive a report from County Councillor Watson:
11. REPORTS FROM COUNCIL REPRESENTATIVES ON OUTSIDE BODIES & REPORTS OF MEETINGS ATTENDED BY MEMBERS AS PRIVATE INDIVIDUALS:
To receive the report of Councillors who represent ATC on outside bodies
12. AGENDA ITEMS:
12.1: To consider Councillors to act as guide to the Annual Garden Awards judge on 8th July – The Clerk
12.2: WW1 Centenary – Compilation of info – Consideration of Grant request – Cllr Mrs Lewis
12.3: Code of conduct – Reiteration to members – Cllr Weir
12.4: To consider the locations of the 2 trees and future plans for trees
12.5: Consideration of Earmarked Funds and Budget
13. REPORT FROM THE CEMETERIES MANAGEMENT COMMITTEE:
13.1: To confirm for approval and adoption the reports and recommendations of the Meeting held Thursday 23rd May 2013 (page 19)
14. REPORT FROM THE FINANCE COMMITTEE:
14.1: To confirm for approval and adoption the reports and recommendations of the Meeting held Thursday 25th April 2013 (pages 24-26)
15. REPORT FROM THE PLANNING COMMITTEE:
15.1: To confirm for approval and adoption the reports in the month of June
16 REPORT FROM THE AMENITIES COMMITTEE:
16.1: The next meeting would take place on Thursday 20th June.
17. COMMUNICATIONS:
17.1: NCC – Community agreements – Proposals to support areas at risk of flooding
17.2: NCC – Member training
17.3: NCC – Northumberland Core Strategy – Settlement Services and Facilities Audit Update
17.4: Mr Anderson – Creation of a park run event in the Parish
17.5: Knowledge.northumberland.gov.uk
17.6: NCC – Free Parking for all
17.7: LMAPS – Date of North Street residents meeting
17.8: Keep Britain Tidy – Love Where You Live Month
17.9: NCC – Parking services
17.10: Ian Hinson – Complaints procedure, appeals by members
17.11: NCC – Listed building consent granted for Radcliffe War Memorial restoration.
17.12: Civic Service of Solemn Commemoration
17.13: NCC – Roundabout sponsorship response
17.14: Amble Boat Company – Flags
18. INFORMATION ITEMS AND ITEMS FOR CIRCULATION:
RECOMMENDATION – That the Council note the information items.
18.1: Coastal View May 2013
18.2: Can e-news May 2013
18.3: NCC external funding bulletin 42
18.4: Clerk and Councils Direct May 2013
18.5: Local Council Update May 2013
19. DATE & TIME OF NEXT MEETING:
19:1 The date & time of the next Meeting will be on Thursday 11th July 2013 at approx. 6.30pm. in the Town Council Meeting Room, The Quayside, Amble
Under Section 100A (4) of the Local Government Act 1972, the press and public will be excluded from the Meeting during consideration of the following items on the Agenda due to their sensitive nature.
PRIVATE
20 TOWN COUNCIL MINUTES
20.1: To confirm for approval and adoption the minutes of the meeting held 16th May 2013 (page 5)
20.2: To confirm for approval and adoption the minutes of the meeting held 30th May 2013 (page 9)
21. PRIVATE REPORTS FROM COUNCIL REPRESENTATIVES ON OUTSIDE BODIES & REPORTS OF MEETINGS ATTENDED BY MEMBERS AS PRIVATE INDIVIDUALS:
To receive the report of Councillors who represent ATC on outside bodies
22. Review of Services Update
23. Consideration of Staff vacancy/ contractor hire